Total 106 construction engineer job vacancies in Administrative / Clerical category in Singapore

Responsibilities:
Coordinate with internal teams, service providers, and external partners to support daily operations; assist with travel arrangements, office administration, and the preparation of communications, documentation, and reports to ensure smooth cross-office coordination

Maintain accurate records of business licenses, certifications, and qualifications, ensuring timely renewals; support research, preparation, and submission of government grant applications, and track compliance and utilization for reporting and audit purposes

Plan and organize corporate events, meetings, workshops, and staff activities; manage end-to-end event logistics including venue booking, catering, invitations, and vendor coordination to ensure successful execution

Support employer branding initiatives in collaboration with HR and marketing teams; manage branding materials, corporate gifts, and merchandise, and assist in campaigns that promote company culture, values, and employee engagement

Assist in departmental budget preparation and manage petty cash with proper record-keeping; process vendor payments and service invoices, ensuring accurate documentation, approvals, and coordination with the finance team

Requirements:
Diploma or Degree in Business Administration, Facility Management, Event Management, or a related field

1–3 years of experience in administrative or office support roles is preferred

Proficient in Microsoft Office (Word, Excel, PowerPoint); knowledge of office operations, facilities, or event coordination is an advantage

Strong organizational skills with the ability to multitask and pay attention to detail

Able to handle confidential information with professionalism and discretion

Capable of working independently as well as in a team in a fast-paced environment

Responsible, proactive, and committed team player with a positive attitude

Customer service–oriented with a professional appearance and demeanor

Wecruit Pte Ltd | 20C0270
Tew Jie Wei | R22106822

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.Administrative Assistant

Responsibilities:-

1. Daily Administrative functions

2. Mail Administration (Checking & Distribution, etc)

3. Update foreign workers’ records including Medical Certificate, essential errands request etc

4. Assist the Admin Manager in all administrative and operations matters

5. Other Ad-hoc Admin duties

Requirements: -

1. Proficiency with MS Office, MS Word, MS Excel & MS Power Point

2. Minimum 1-year relevant working experience

We are looking for a motivated and detail-oriented Accounts cum Admin Assistant to support our accounting and administrative operations. The successful candidate will assist the Accounting Department in daily finance functions such as processing transactions, preparing reports, and reconciling accounts, while also providing administrative support to the Foreman and operations team.

Responsibilities

Accounting Duties

• Process outgoing payments, including cheque issuance, telegraphic transfers, and GIRO transactions.
• Handle Accounts Receivable (AR) and Accounts Payable (AP) functions.
• Prepare monthly journal entries for AR and AP transactions.
• Perform data entry, invoice processing, and maintain partial accounting records.
• Manage petty cash and ensure accurate record-keeping.
• Prepare and reconcile Statements of Accounts.
• Assist with month-end closing, GST reporting, and annual report.
• Maintain proper documentation and filing of accounting records in compliance with company procedures.
• Other ad-hoc accounting duties as assigned.

Administrative Duties

• Provide administrative support to the Foreman, including photocopying, Ez-Link and cash card top-ups, PPE issuance, and handling email correspondence.
• Prepare and coordinate Delivery Orders (D/O), update inventory records for Disposal Orders, and assist in preparing Material Request Forms and Purchase Orders.
• Ensure timely submission of drivers’ and operators’ timesheets from the workshop to the HQ office.
• Perform general administrative tasks as assigned.

Job Scope

· Process payroll transaction, calculate staff & general worker’s overtime, and CPF submission.

· Maintain employee annual leave database and process petty cash.

· Prepare employment contracts, KETS (for staff), letters of appointment, and confirmation/ termination letter.

· Prepare job description, post job ads and source for suitable candidates.

· Proper filling for all the invoices and payment vouchers.

· Submission of year-end IR8A and IR21.

· Updating MOM Labour Survey and Occupational Employment Dataset (OED).

· Assist in ISO & GGBS Renewal & Surveillance Audit, BCA registration renewal, GeBiz renewal and BizSafe Renewal.

· Submission of application/ renewal for the Contractor Registration and Builder License under eBACS.

· Compile the relevant business documentation used in banking process.

· Maintain accurate financial records and statements.

· Record transactions and events relating to sales, purchases, receivables, payables and cash.

· Issuing and process payment vouchers

· Preparation and monitor weekly/ daily cash flow.

· Coordinate and liaise with insurance for Performance Bond / Advance Payment Bond matters.

· Coordinate and liaise with insurance agent for Foreign Workers Hospitalisation Insurance renewal, WICA renewal and Machinery Insurance.

· Coordinate with valuer for the machinery valuation matter.

· Perform ad-hoc duties as assigned.

Requirement

*Education: A certificate, diploma, or higher qualification in accounting, administration, or a related field

*Skills: Proficiency in Microsoft Office and the internet, and the ability to use accounting software like MYOB

*Experience: At least two years of relevant work experience

*Language: Proficiency in writing and speaking English

*Other skills: Ability to multitask

Responsibilities

• Attend to calls, visitors, incoming / outgoing mails, couriers services etc.
• Monitor and maintain an adequate inventory of office and pantry supplies
• Liaise with Finance department and vendor for invoice payments
• Assist in the onboarding process for new employees, including setting up workstations and completing necessary paperwork.
• Assist in training course registration for company employees.
• Assist to organize office events, such as meetings, team building activities, and celebrations.
• Perform any other ad-hoc duties as assigned.

Requirements

• Min O levels or equivalent qualification in office administration or related field
• Minimum 2 years of similar office admin and receptionist experience in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Flexible, team player with good communication skills

Job Description:

We are seeking a highly active and responsible Admin / Operations Assistant to support our daily operations in the construction / marine industry. The ideal candidate must be proactive, detail-oriented, and able to work under pressure in a fast-paced environment.

Key Responsibilities:

• Handle all general administrative duties in line with Singapore construction / marine industry standards
• Follow up closely with clients and ensure no calls or communications are missed
• Coordinate and arrange required documentation for manpower deployment
• Prepare and manage workers’ records, permits, and related documentation
• Monitor daily worker attendance, leave records, and absenteeism
• Calculate timesheets, including overtime (OT) accurately
• Arrange workers’ medical appointments and home leave schedules
• Liaise with clients, supervisors, and internal teams for smooth operations
• Ensure compliance with company and yard requirements

Requirements:

• Prior experience in construction or marine (shipyard) environment is preferred
• Basic knowledge of shipyard procedures and documentation
• Strong organizational and multitasking skills
• Ability to work under pressure and handle urgent tasks efficiently
• Excellent communication and follow-up skills
• Must be highly responsive and always ready to handle calls
• Proficient in Microsoft Office (Excel, Word, Email)
• Familiar with attendance tracking and payroll basics (OT calculation)

Preferred Qualities:

• Active, responsible, and committed personality
• Strong attention to detail
• Good problem-solving skills
• Ability to work independently with minimal supervision

Interested candidates can send their resume via WhatsApp to +65 8276 9619

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740