Total 6 Director/C-Level administration assistant job vacancies in Administrative / Clerical category in Singapore

Roles & Responsibilities

Personal Assistant to Directors

Salary: SGD 3,000 –4,500+ (commensurate with experience)

Location: CBD

Work Schedule: 6 days per week

Job Responsibilities

Coordinate daily schedules and appointments

Provide general personal and administrative support when required

Support confidential and sensitive matters with the highest level of discretion

Manage complex calendars, scheduling meetings across multiple time zones, and prioritising competing demands

Coordinate regional leadership meetings, board meetings, budget meetings, internal/external forums, including agenda preparation, minutes, and follow-up actions

Provide administrative assistance including travel and diary management, meeting coordination, and document preparation for other functions.

Requirements

Experience working in a regional or multinational organisation

Strong exposure to managing multiple stakeholders and priorities

Strong communication and interpersonal skills

Responsible, patient, trustworthy, and well-organised

Benefits

Competitive salary package of SGD 3,000 – 4,500+

Stable long-term employment

Supportive and respectful working environment

Are you ready to make a difference in a dynamic, data-driven environment? As an Executive Administrative Assistant, you will play a pivotal role in supporting our Chief Data & Analytics Office, helping to advance our data and analytics capabilities. You will be part of a team that values innovation, collaboration, and excellence. Your organizational skills and adaptability will help us deliver superior business outcomes. This is your opportunity to grow your career and contribute to meaningful transformation.

As an Executive Administrative Assistant in the Chief Data & Analytics Office, you will support executives and their teams by managing complex administrative tasks and coordinating efforts across the department. You will help us drive our data and analytics strategy, ensuring strong governance and effective change management. You will be part of a collaborative team that values adaptability, initiative, and sound decision-making.

Job responsibilities

• Manage and handle complex and detailed calendars, including urgent meetings and conference calls, coordinating logistics with local and overseas offices

• Exercise good judgment when handling confidential information

• Identify and escalate critical issues, following up with necessary actions

• Provide professional telephonic and visitor support, addressing issues and redirecting as appropriate with impeccable etiquette

• Arrange and coordinate domestic and international travel, preparing detailed itineraries and ensuring timely delivery of plans and documents

• Coordinate schedules and logistics for overseas VIP visitors

• Organize high-quality client and senior internal meetings and events, collaborating with internal teams and clients

• Adhere to control policies and procedures, including budget and compliance approvals, documentation, and record keeping

• Process invoices and expense claims for team members and consultants

• Take on new responsibilities as needed to support the team

• Assist with overflow, special projects, and provide backup coverage for other assistants as part of the support pool

Required qualifications, capabilities, and skills

• Minimum 4 years of administrative experience

• Strong partnership skills, with proven ability to develop relationships with peers and clients

• Ability to collaborate and work well with others in a fast-paced, team-oriented environment

• Demonstrated ability to prioritize and handle multiple tasks with flexibility

• Experience working with limited supervision, performing under pressure, and meeting tight deadlines

• Excellent interpersonal and communication skills, including experience preparing written correspondence and interacting with senior management

• Meticulous attention to detail, strong organizational skills, and discretion with confidential information

• Strong analytical, problem-solving, and critical thinking skills

Preferred qualifications, capabilities, and skills

• Experience with Concur or similar expense processing systems

• Professional qualifications from reputable training institutes or professional bodies (Hong Kong only)

• Experience supporting executives in a data or analytics-driven environment

• Ability to adapt procedures and techniques to align with department goals

• Experience coordinating logistics for international travel and VIP visitors

• Familiarity with compliance policies and procedures

• Ability to provide backup coverage and support for other assistants

To apply for this position, please use the following URL:

https://ars2.equest.com/?response_id=0d59eb680e43b44f512a30e3d0f247ad

Key Responsibilities

• Manage and maintain the Director’s calendar, including scheduling meetings and appointments
• Coordinate internal and external meetings, including preparing agendas and minutes
• Handle correspondence (emails, calls, letters) on behalf of the Director
• Prepare reports, presentations, and documents as required
• Act as a liaison between the Director and internal teams, clients, and external stakeholders
• Follow up on tasks, deadlines, and action items
• Arrange business travel, including flights, accommodation, visas, and itineraries
• Handle sensitive information with a high level of confidentiality
• Maintain organized filing systems (both electronic and physical)
• Assist with personal matters when required (e.g., appointments, errands)
• Support event planning, meetings, and company functions
• Provide driving support for the Director, including attending meetings, site visits, and airport transfers
• Accompany the Director on local and overseas business trips when required
• Perform any other ad hoc duties as assigned by the Director

Requirements & Qualifications

• Diploma or Degree in Business Administration or related field
• Proven experience as a Personal Assistant / Executive Assistant, preferably supporting senior management
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• Willing and able to travel for business trips as required
• Possess a valid Singapore Class 3 driving licence with a clean driving record and able to drive the Director when required

Only for PR and Singaporean.

Interested and suitable candidate kindly click quick apply. Resume will be routed to HR department. We regret that only suitable candidate will be notified.

Job Summary

We are seeking a highly organized and proactive Personal Assistant to provide full administrative and operational support to the Director. The ideal candidate will be able to handle confidential matters, manage schedules efficiently, and ensure smooth day-to-day operations. This role follows a 5-day work week and may require flexibility to work beyond office hours when necessary to support the Director’s schedule.

Key Responsibilities

• Manage and maintain the Director’s calendar, appointments, and meetings
• Coordinate internal and external meetings, including preparation of agendas and minutes
• Handle email correspondence, phone calls, and communication on behalf of the Director
• Arrange travel bookings, accommodation, and itineraries
• Prepare reports, presentations, and documents as required
• Assist in project coordination and follow-up on action items
• Maintain proper filing systems (both physical and digital)
• Liaise with internal departments and external stakeholders
• Handle confidential information with discretion and professionalism
• Perform ad-hoc duties as assigned by the Director

Requirements

• Diploma or Degree in Business Administration or related field
• Minimum 2–5 years of experience as a Personal Assistant / Executive Assistant
• Excellent organizational and time management skills
• Proficiency in Indonesia will be an added advantage, as the role may involve communication with Indonesian speaking clients and management
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• High level of integrity and confidentiality
• Able to work independently with minimal supervision
  

*Additional Information:

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

We look forward to having you as a part of our Beverly Hotel Elements family!

Role: Recruitment Operations Assistant (Remote)

We are a fast-growing financial advisory team looking for a Recruitment Operations Assistant to support our expansion.

Key Responsibilities:

• Source candidates from job platforms (LinkedIn, Indeed, FastJobs)
• Conduct initial screening (script provided)
• Arrange interviews via booking system (Calendly)
• Send reminders and follow-ups to candidates
• Maintain candidate tracking sheet

Requirements:

• Strong English communication
• Organized and responsive
• Comfortable with messaging and scheduling tools

KPI:

• 5–10 qualified interviews booked per day

Working Hours:

• Flexible (aligned to Singapore time)

Compensation:

• Base + performance bonus per successful show-up

Job Responsibilities:

• Provide full administrative support to the management team
• Handle day-to-day administrative duties and documentation
• Support the Directors in daily operations and project coordination
• Manage calendars, scheduling meetings and sending reminders
• Coordinate closely between office and project site supervisors to ensure smooth workflow and communication
• Follow up on material deliveries, equipment requests and manpower deployment
• Communication effectively with Project site supervisors to ensure clear understanding of project instructions and updates

Job Requirements:

• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint)
• Basic understanding of landscape workflow and project site operations is an advantage
• Good communication skills (able to liaise with Indian supervisors and site teams)
• Excellent interpersonal skills and the ability to work effectively as part of the team
• Strong coordination and time management skills to prioritize tasks under pressure
• Highly organized, detail-oriented
• Discretion and confidentiality when handling sensitive information