Total 1,996 admin job vacancies in Administrative / Clerical category in Singapore

We are seeking a proactive and organized IT Admin to provide operational and administrative support to our IT department. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating with multiple stakeholders, and is meticulous with documentation, tracking, and process improvement.

Key Responsibilities

• Provide day-to-day administrative and coordination support to the IT team, including meeting scheduling, internal coordination, and documentation management.

• Track and follow up on IT service requests and incident reports to ensure timely resolution and closure.

• Prepare, consolidate, and maintain regular reports (weekly/monthly) for management review.

• Support small-group IT briefings or user readiness sessions (e.g., service request processes).

• Maintain and update IT asset inventory, including tagging, records, licenses, and warranties.

• Liaise with vendors, internal users, finance, and suppliers to resolve discrepancies related to purchase orders, delivery orders, and invoices.

• Review incident and service request data periodically to identify trends and propose service improvements.

• Coordinate IT hardware and software procurement, including sourcing, quotation comparison, negotiation support, and purchase tracking.

• Ensure compliance with IT documentation standards and internal procedures.

• Suggest improvements to SOPs and workflows to enhance operational efficiency.

Requirements

• Nitec or Diploma in Information Technology or a related discipline.

• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint).

• Well-organized, detail-oriented, and able to manage multiple tasks concurrently.

• Good communication and stakeholder management skills.

• Ability to work independently with minimal supervision.

• Prior experience in IT administration, IT support coordination, asset management, or procurement is an advantage.
  

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

To ensure the efficiency of day-to-day operation at the site office.

Responsibilities :

1. Prepare DOs and Invoices
2. Order materials
3. Co-ordinate deliveries
4. General administrative support
5. Site office location : 15 Seletar West Farmway 6
6. 5-day work week, 7:30am to 4:30pm

Requirements :

1. Proficient in Microsoft Office
2. Able communicate in two languages
3. Independent, responsible and willing to learn
4. At least one year of working experience is required for this position
5. Salary commensurate with experience/qualification
6. Preferably to have own transport
7. Male candidates are welcome

Assist with administration, procurement, finance, and HR tasks.

Update and maintain supplier websites.

Handle orders and correspondence with HQ, suppliers, and clients.

Track orders and manage billing processes.

Perform other assigned ad hoc duties.

SKILLS:

Proficient in Microsoft Office applications.

Immediate availability is a plus.

Responsibilities:

-        Report directly to the Assistant General Manager.  

-        Answer client inquiries on the several services provided by the organization.  

-        Provide accurate information to clients on policies, procedures and service.

-        Apply to the Ministry of Manpower for Work Permits, following up promptly and communicating to all parties the statuses in a timely and accurate manner.

-        Ensure prompt and accurate documentation for all applications and processes from applying for the Work Permit to issuance to fetching/returning of the FDW-caregiver.

-        Strong case resolution skills to resolve client feedback and complaints on promised actions and that client needs are addressed in a timely and appropriate manner.

-        Ensure all country, organization and Ministry of Manpower requirements and SOPs are adhered to.

-        Assist with the sales team when required.

-        Participate & represent on behalf of the company’s services with confidence.

-        Communicate clearly and appropriately with clients & business partners, always speaking with the understanding of tone and choice of words.

-        Any other duties assigned.

Requirements:

-        1-2 years of experience in an operational capacity in customer service and administrative roles.

-        Diploma or Degree in any field would be advantageous.

-        Certificate of Employment Intermediary (CEI Basic) is a requirement, candidates without may still be considered.  

-        Takes initiative and able to be flexible while adhering to SOPs at the same time.

-        Proficiency in Microsoft Office Suite applications.

-        Good command of English (Written & verbal).

-        Experience in healthcare would be advantageous.

-        5-days work week including Saturdays.

-        Must be ready to answer client queries at any time.

-        Singaporeans only.

Benefits:

-        Attractive base salary and excellent incentive model.

-        Great opportunity for career development in a growing market and company.

-        Industry-specific training and coaching by a highly experienced team.

-        15 days annual leave.

We are looking for an Admin Executive to support daily office operations and administrative functions. The role involves managing office supplies, handling and ensuring smooth and efficient office administration.

Key Responsibilities

• Provide general office administration duties, including managing office stationery and pantry supplies.
• Manage incoming correspondence such as emails and telephone calls.
• Maintain and monitor office supplies inventory
• Assist in preparing invoices and issuing purchase orders (PO)
• Coordinate and manage staff insurance matters.
• Handle staff course registrations and training arrangements.
• Assist with ad-hoc duties as assigned by relevant in-charge.

Requirements

• Diploma or Degree in Business Administration, Human Resources, or related field.
• At least 1–2 years of relevant administrative experience preferred.
• Familiarity with administrative tasks is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Well-organized, detail-oriented, and able to multitask.
• Responsible, proactive, and able to work independently.
• Able to start work immediately/short notice

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

No experience necessary, full training provided.

Working hours: Monday to Saturday 7am-4.00pm
Saturday alternate

Salary: $3000 - $3800

Job Responsibilities

• Assist in day-to-day administrative and operational duties
• Data entry of relevant information into database
• Ensure efficient management of documents; printing, scanning, filing
• Manage incoming and outgoing correspondence including emails, mail and deliveries
• Monitor & update outstanding payments and collections.
• Invoicing and Key in to System
• Assist Executive/ manager to prepare monthly and year end management reports.
• Other ad-hoc duties as assigned by supervisor

We are looking for a responsible and organized Admin to join our team, focusing on water dispenser services. This role involves managing installation schedules, communicating with customers, and ensuring excellent aftersales service.

1. Data Entry: Accurately input and manage data in Google Sheets. This involves updating information, maintaining records, and ensuring data integrity.

2. Appointment Scheduling: Handle the scheduling and updating of appointment calendars. This includes coordinating with team members, managing schedule changes, and ensuring effective communication of any updates. Coordinate and arrange water dispenser installation dates with customers. Maintain and update installation and service schedules in the system.

3. General Administrative Support: Assist in various administrative tasks to support the team, which may include document preparation, file management, and responding to emails.

4. Customer Communication:

• Contact customers regarding warranty extensions and renewals.
• Communicate with customers via phone, email, or WhatsApp regarding service updates and reminders.
• Address customer service inquiries promptly and professionally.
• Coordinate filter change schedules with customers and technicians.
• Serve as the primary point of contact between the company and customers for service-related queries.
• Build and maintain strong customer relationships to enhance satisfaction and loyalty.
• Follow up on aftersales services, including filter replacements and maintenance.
• Handle and record customer complaints, and liaise with technicians for timely resolution.
• Prepare daily and weekly reports on installations, services, and customer feedback.

5. Others: Provide administrative support to the sales and technical teams as needed.

Job Requirements

• Proficiency in Microsoft Office (Excel, Word) and basic scheduling tools (Google Drive).
• Proven experience in administrative or customer service roles (1 year preferred).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and work independently with minimal supervision.
• Positive attitude, strong organizational skills, and a customer-focused mindset.

• Providing support and assistance to the engineer and project team.
• Data entry/report when required.
• Maintain maintenance servicing reports.
• Issue servicing contract for valid PO/ approved quotation.
• Monitor and expedite delivery schedules of suppliers
• Willing to work in Tuas area
• Minimum 1 to 2 years of relevant working experience.

Roles& Responsibilities

Assist in daily administrative works

Handling Phone calls for customers processes

Attend each call with care and provide quality response

Understand/ Identify customers' requirements

Taking Message and handling of e-mails

Handling customer's feedbacks and complaints

Regular follow-up with customers' complaints, feedbacks, disputes and dispositions from technician team to ensure client satisfaction

Filing and Data Entry

Able to multi-task and work in a fast pace and high pressure environment

Minimum GCE 'N' Level

Possess good communication skills and positive attitude

Computer literate knowledge in Microsoft applications a must and have a basic accounting knowledge

English& Chinese speaking (liaise with Chinese speaking customer /sub-contractors)

Training will be provided

Able to commit to 5.5 days work week in AMK Area

Able start work immediately

Interested applicants, please email full resume with expected salary to :

buildcool1996@yahoo.com