Total 2,126 admin job vacancies in Administrative / Clerical category in Singapore

Job Responsibility:

• Review grant applications
• Check if applications meet requirements
• Liaise with companies to obtain required information
• Communicate outcomes to companies and cloud service providers

Requirements:

1. Analytical and resourceful
2. Meticulous
3. Proactive and able to work independently
4. Proficient in MS office, especially Advanced Excel
5. Good verbal and written communications skills

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No.200007268E • EA License No. 01C4394• Reg No: R1440784 (Foo May Cheng) 

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Front Desk Admin – Gym / Fitness Centre

Job Summary

You will manage daily reception and administrative duties at our gym, ensuring smooth member interactions and efficient front desk operations.

Responsibilities

• Greet and assist members and visitors promptly to create a welcoming environment
• Respond to membership enquiries, facilitate sign-ups, and process renewals accurately
• Manage member check-ins, answer calls, and handle messages efficiently to support gym operations
• Process payments and update member records to maintain accurate financial and membership data
• Support daily administrative tasks and front desk operations to ensure smooth workflow

Preferred competencies and qualifications

• Experience in customer service or administrative roles
• Effective communication skills to interact clearly with members and team
• Basic computer skills to operate front desk systems and software
• Professional appearance and friendly demeanor to represent the gym positively
• Flexibility to work shifts, including weekends and public holidays

Other Information

Admin Account | Memorial Products

• Office Location: Jurong East, Singapore
• Working Hours: Mon – Fri 9am – 6pm
• Monthly Salary: Base up to $2800 + AWS
• Employment Type: Full time, Permanent Contract
• Fast-paced environment

Company Overview
The company is recognized for its dedication to quality and continuous improvement. With a supportive work environment and a focus on employee development, it offers stable career opportunities and growth in a dynamic industry.

Responsibility

• Prepare and process Purchase Orders (PO), Delivery Orders (DO), and invoices accurately and on time.

• Maintain proper documentation and filing of purchasing, billing, and related records.

• Coordinate with suppliers, vendors, and internal teams to track orders, deliveries, and resolve discrepancies.

• Verify billing details, reconcile inconsistencies, and support payment processing.

• Provide administrative support, including data entry, reporting, and correspondence.

• Manage enquiries and follow-ups to ensure smooth workflow between operations and finance.

Requirement

• Minimum ITE education level in any field
• Minimum 1 year of relevant administrative experience in operations
• Compassionate, empathetic, and good at building rapport with customers
• Candidate who can start immediately or within short notice will be preferred

We regret to inform you that only shortlisted applicants will be notified.

Recruit Lync Pte Ltd | EA License Number: 22C1000

Chen Hoe Nam | EA Personnel License: R25158678

Assist Project Manager in preparing project plans, schedules and work progress
Prepare and records Minutes of Meetings
Coordinate construction timelines and track project progressive works
Coordinate between site supervisor, subcontractors and supplies
Ensure construction activities are carried out according to project plan
Assist to update project schedules whenever necessary
Monitor daily site progress and report updates to Management
Attend project meetings with owners, PE, WP and subcontractors
Prepares Quotations and Variation Orders
Proficient in MS Excel and Words
All other works as assigned

Job Description & Requirements

Job Responsibilities:

• Responsible for sales order processing and follow up on delivery status of orders
• Handle stock adjustment, prepare quotations and liaise with vendors
• Drive action plans and other post shipment issue
• Admin Duties

Job Requirements:

• Minimum GCE "N" Level
• Training will be provided
• Meticulous, resourceful and motivated
• Proficient in Microsoft Office and SAP preferred
• Fresh grad or candidates with no exp welcome, training will be provided

Working Hours:

• 8 30am to 6 00pm (Mondays - Fridays)

Remuneration and allowance will commensurate with your qualifications and experiences. If you have got the drive to take up the challenge, please send your resume to us.

Do send your resume to : Stephen.tan@ecs.com.sg

• Manage AP Overheads and COD inboxes, ensuring invoices are correctly coded, approved, and ready for processing in line with Rexel’s Delegation of Authority.
• Prepare and maintain AP folders including capex, property, rebates, and rejected invoices.
• Verify supplier bank details through EFTSURE and support the resolution of EFTSURE rejections.
• Assist with supplier setup and changes, including ABN/GST checks and maintaining accurate Oracle records.
• Support the end‑to‑end COD process and coordinate urgent payment priorities with the data entry team.
• Raise journals and vouchers for adjustments, corrections, and COD transactions.
• Follow up outstanding approvals and resolve rejected invoices from B2BE and data entry.
• Respond to stakeholder queries, including supplier reconciliations, to ensure smooth AP operations.
• Contribute to daily and month‑end AP deadlines to maintain Rexel’s high standards of accuracy and service.

• Coordinating and attending to maintenance request and/or preventive maintenance tasks for all outlets and/or Central Kitchen

• Maintain service contracts and equipment documentation for outlets and/or Central Kitchen • Generate maintenance schedule

• Process Purchase Requisition & Purchase Order and liaise with finance on payments and finance related matters

• Despatch of QA supplies to outlets

• Any ad-hoc duties required as assigned by the manager

  Requirements

• Minimum of GCE ‘O’ or ‘A’ level/Diploma

• Preferably some related working experience

• Able to write and converse well in both English & Chinese to read / understand invoices and communicate with vendors / suppliers

• Organized, resourceful, proactive, reliable, strong attention to details

To submit your application, please apply online apply@rn-care.com or call +(65) 6514 9838 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd

EA License No: 17C8900

Company Overview / Employee Value Proposition

Hexacon Construction is a reputable main contractor based in Singapore. We are dedicated to providing reliable, timely, excellent and safe construction services to our clients.

Job Summary

Support project management by administering site documentation and purchase orders, ensuring accurate record-keeping and seamless coordination with site personnel and head office to drive compliance and operational efficiency.

Responsibilities

• Administer project documents and manage purchase orders at the site office to support project execution
• Provide administrative and clerical support to site personnel to facilitate smooth daily operations
• Liaise effectively with head office to obtain and process necessary documentation for project continuity
• Control and manage the flow of incoming and outgoing documents to maintain organized records
• Maintain a comprehensive inventory of project documentation to enable easy retrieval and audit readiness
• Review and update records regularly to ensure accuracy and currency of project information
• Communicate proactively with relevant stakeholders to ensure timely submission of required documents
• Coordinate with the project team to enforce compliance with documentation standards and procedures

Preferred competencies and qualifications

• Diploma in Business Administration, Construction Management, or a related field
• Minimum 2 years of experience in site administration and document control, preferably within the construction industry
• Strong organizational skills to manage multiple tasks and priorities efficiently
• Excellent communication and interpersonal skills to collaborate across teams and stakeholders

• Monday - Friday, 9am to 6pm
• Office located at Clementi
• Scanning of DOs
• Daily job tabulation
• Ensure items are delivered
• Ensure DOs are signed and returned
• Communicate between drivers and customers
• Keen, positive and passionate learner
• Team player
• Basic Microsoft Office skills
• Able to work in a fast pace environment

Responsibilities

·       Minimum of 2-3 years of experience in a similar administrative or purchasing role, preferably within the construction industry

·       Strong organisational and multi-tasking abilities, with the capacity to prioritise and manage competing demands

·       Excellent communication and interpersonal skills, with the ability to work effectively with various stakeholders

·       A team player with a proactive and adaptable approach

·       Prepare and process purchase orders and requisitions.

·       Source, evaluate, and negotiate with suppliers and vendors from China.

·       Manage and administer supplier contracts from China, including renewals and renegotiations.

·       Liaise with operations and warehouse teams on material requirements, inventory checks, and inspections.

·       Track and monitor purchase requests, shipments, and deliveries to ensure timely and accurate fulfillment.

·       Verify procurement documents such as POs, DOs, and invoices, and coordinate with Finance on payments.

·       Maintain accurate records of purchases, costs, delivery schedules, and supplier performance.

·       Identify alternative materials or suppliers when required.

Requirements

·       Proficient in Microsoft Office, especially in Microsoft Excel.

·       Proficient in both English and Chinese as the incumbent is required to be able to place orders on Chinese webpages and understand Chinese invoices.

·       Excellent negotiation skills, great interpersonal skill, independent, organized with positive work attitude.

·       Strong analytical skill.

·       Highly organized and has excellent time management skills.

·       Any education background or work experience in procurement or business management will be an added advantage.

·       Any experience in the construction industry will be an added advantage as well.

Job Description:

- Issue tax invoices / DO / PO and data entry.

- Key in staff claims.

- Print Statement of account for customers.

- Perform administrative functions such as scanning, proper filing, data entry, processing the mail, etc.

- Assist in receiving goods, handle phone calls and walk-in.

- Assist in coordinating delivery of goods to the customer or construction site.

- Assist in handling goods return and goods exchange from customers.

Requirements:

• Minimum O Levels / NITEC qualification.

• Required Skill(s): Microsoft Excel and Microsoft Words. Knowledge in QuickBook (Accounting Software) will be an advantage.

• Good ability to coordinate between internal department, customers and suppliers.

• Independent with positive work attitude.

• Able to work in a fast-paced environment.

• Team player.