Total 2,217 admin job vacancies in Administrative / Clerical category in Singapore

Working Hours: Mon – Fri (8.30am – 5.30pm)

Key Responsibilities
• Provide general office administration duties (stationery & pantrysupplies)
• Manage incoming emails and phone calls
• Maintain and monitor office supplies inventory
• Assist in preparing invoices & issuing Purchase Orders (PO)
• Coordinate staff insurance matters
• Handle course registrations & training arrangements
• Perform ad-hoc duties as assigned

 Requirements
• Diploma/Degree in Business Administration, HR, or related field
• 1–2 years of admin experience preferred
• Familiar with administrative tasks
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication & interpersonal skills
• Organized, detail-oriented & able to multitask
• Responsible, proactive & able to work independently
• Able to start immediately / short notice preferred

Candidates with construction/engineering admin background will have an advantage. 

EA License No.: 96C4864

Reg.No.: R1873093 (LOH CHIANG SOON)

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

The Admin Assistant will support the Family Office to manage financial records, process transactions, and ensure accurate reporting. This entry-level position is ideal for recent graduates.

Key Responsibilities

- Maintain and update financial and accounting records.

- Record all transactions, including income, expenses, investments (i.e. shares, structured products, properties).

- Track rental income and monitor expenses against budgets.

- Assist with bank and investment account reconciliations, including tracking dividends and interest.

- Maintain organized filing of financial, legal, and contractual documents while ensuring confidentiality and security of sensitive family and financial information.

- Liaise with family members, colleagues, vendors, service providers and external professionals (e.g. accountants, lawyers, and investment advisors).

- Provide general administrative and ad-hoc support as required

Requirements:

- Fresh graduates are welcome.

- GCE 'O' Level, or Diploma in any field.

- Proficiency in Microsoft Office, particularly Excel and Word.

- Strong attention to detail and organization, with ability to identify discrepancies.

- Effective communication and interpersonal skills.

- Ability to work collaboratively in a team and interact professionally with internal and external stakeholders.

- Ability to work efficiently under pressure while maintaining speed and accuracy.

• Well Established Company
• Basic $2200 - $2500 + Variable Bonus
• Excellent Welfare and Benefits +Career progression
• Working location: Woodlands
• Working days: Monday to Friday
• Working hours: 8:30am – 6pm
• Training provided for those without/lesser experience

Job Responsibilities:

• Provide administrative support to Sales Department
• Handle purchasing and liaise with customers
• Process delivery orders/ invoices
• Any ad hoc duties as assigned

Job Requirements:

• Possess minimum ITE/Diploma in Business Administration qualification or equivalent

• Training provided for those without/lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

We are seeking a dedicated and detail-oriented Admin Support professional to support daily administrative operations and ensure smooth coordination across departments.

Job Responsibilities

• Perform general administrative and data entry tasks, including filing, handling enquiries, and managing pantry supplies and stationery
• Answer phone calls and attend to walk-in and online enquiries
• Prepare delivery orders and shipping documents; coordinate outgoing and incoming shipments
• Issue PPE, t-shirts, access cards, and other office-related items
• Provide overall administrative support to ensure efficient office operations
• Carry out any other duties as assigned

Requirements

• Minimum relevant certificate or diploma
• Able to commence work immediately or within short notice is an advantage

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: 8XY376YV

1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoices in Ariba.

• Verify invoices against purchase orders and resolve discrepancies.

• Monitor and follow up on outstanding POs and GRs.

• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.

• Coordinate approvals and submit invoices for payment processing.

• Follow up on invoice status and resolve payment – related issues.

• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance with policies.

• Assist in asset capitalisation, tagging, transfers and disposals.

• Coordinate and support annual physical asset verification exercises.

• Maintain proper documentation, including asset records and photo verification.

• Liaise with stakeholders and vendors on asset-related matters.

4, Research Finance

• Support Finance team in the preparation of research grant summaries and reports.

• Provide support for financial tracking, reconciliation, and other accounting tasks.

5. Administration

• Provide administrative support for School operations and events.

• Assist in asset location tracking and related project work.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in both Finance and Administrative workflows, and internal controls.

• Perform ad-hoc finance and administrative duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

*Experience in supporting a team

Job Description:

• Responsible for establishing, managing and maintaining prospective clients’ and transactions’ databases.
• Work with relevant departments (particularly Research and Sales Management team) to ensure database is updated
• Assisting team members in administrative work such as arranging for conference calls, meetings, transport, courier and other ad hoc duties.
• Responsible for invoices and following up of billings
• Maintain and manage Salesforce (online tracker for directors to track team members’ performance and current dealings)
• Keeping track and updating of team’s track record and capability statement.
• Supporting team members in their projects by managing NDA signings with prospective buyers, keeping track of their status, arrangement of viewings, updating of marketing progress reports, responsible for backing up of projects upon completion etc
• Assisting executive directors with expense claim for meals and transportation
• Assist in booking of business trips for director levels and above, getting relevant approvals etc
• Assist in planning annual team department trip for team bonding activities
• Assisting team membersin booking of activities or restaurant venues for client meetings
• Assisting executive director in planning with his meeting schedules
• Provides support to Leasing team for marketing agent events

⭐ Apply now !! ⭐

Interested candidates, please email your resume to shermainesoo@recruitexpress.com.sg

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted

Pay: Up to $4,500
Location: Queenstown
Work hours: Monday – Friday, office hours

 Job Scope

• Oversee daily operations of allied health departments and front counter services

• Ensure compliance with HAP/SOPs; review and update processes regularly

• Analyse patient feedback to improve services and close feedback loops

• Review and streamline workflows for efficiency

• Monitor service utilisation and optimise resource use

• Manage risk assessments and audits

• Train and onboard Service Associates

• Lead staff engagement, recruitment, and retention

• Facilitate communication between staff and management

• Drive service innovation to enhance patient experience

• Perform ad-hoc duties as assigned

 Requirements

• Minimum Degree in any discipline, healthcare-related or business management studies will be advantageous.

• Minimum 3 years of service operational experiences within healthcare clinic setting

• Proficient in Microsoft, EPIC and NBS system

If interested, please email me at pharmascience@recruitexpress.com.sg or telegram @alexgohhl

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599).

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

The Company

A law firm is seeking a part-time Admin Manager to work remotely in support of its business operations.

The Role

This role is responsible for supporting business operations through client and stakeholder coordination, including sending company presentations and quotes and following up with clients. You are also required to manage end-to-end onboarding processes for clients, new staff, and correspondents, ensuring smooth integration, handling administrative and compliance-related tasks, and manages mail handling.

Your Profile

The ideal candidate should have prior experience in administrative or operations support, preferably within a professional service or legal environment. They should be well-organised, detail-oriented, and able to manage multiple tasks independently in a remote working setup. Strong communication and coordination skills are essential, as the role involves liaising with clients and internal stakeholders, as well as supporting onboarding processes.

Apply Today

Please send your resume, in WORD format only and quote reference number ET13424907, by clicking the apply button. Please note that only short-listed candidates will be contacted.

EA Licence no.: 07C5595 | Tan Yee Le (Elise) EA Registration no.: R1330020

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Job Title

Executive Assistant (Healthcare Operations)

Key Responsibilities

• Manage onboarding and administrative matters for medical staff
• Coordinate and track medical reports and documentation
• Support rostering, claims, and departmental administration
• Assist in audits, reporting, and data tracking
• Prepare reports, presentations, and correspondence
• Manage department intranet and internal communications
• Support daily operations and ensure smooth workflow

Interested candidates, do submit your resume to : jocelynchan@recruitexpress.com.sg OR telegram @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R1331820

• Support end-to-end planning, preparation, and execution of SIT Convocation ceremonies, including logistics coordination and on-site event management
• Manage and respond to enquiries via email and phone calls
• Any other duties as assigned

Joy Yeow Zhi Qian
(CEI Registration No:R2096261)
Recruit Express Pte Ltd (EA Licence No: 99C4599)

Billing Admin /Entry welcome /Up to $3,500 @Jurong East

• Prepare invoices & shipping documents to overseas customers.

• Coordinate, monitor and follow up with shippers/consignees/forwarders.

• Verify shipment details upon receipt, and liaise with customers & distributors.

• Coordinates with freight forwarders and vendor's warehouse.

• Coordinates transportations between warehouse and site installation team.

• Upkeep records of warehouse storage and movement. 

Interested applicants, send in your updated resume by clicking “Apply Now”.

Lin Weikang
EA Personnel No: R21102570
EA License No: 23C1894