Total 1,885 admin job vacancies in Administrative / Clerical category in Singapore

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Corporate secretary executive 

Location: Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Corporate secretary executive 

Location: Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job Description:

1. Support the design and development of analytical dashboards and prepare reports customized to the operational requirements
2. Clean, organize, and integrate existing datasets to improve data quality and enable the generation of actionable insights.
3. Assist in transferring and integrating current datasets into newly developed dashboard platforms and reporting systems, ensuring data accuracy and continuity.
4. Participate in the review and enhancement of policies and Standard Operating Procedures (SOPs), including formatting and updating documents to maintain relevance and clarity.
5. Provide general administrative and operational support as needed to facilitate the smooth functioning of daily activities within the team.

Requirements

1. Strong organizational and analytical skills, with a keen eye for detail and accuracy.
2. Effective communication skills, both written and verbal, with the ability to work collaboratively with others.
3. A dependable team player who can also take initiative and work independently when required.
4. Basic proficiency in Microsoft Excel, including the use of fundamental data functions such as Pivot Table to support analysis and reporting tasks.

All qualified applicants, please send in your resume to:

medicalhealth@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | Company Reg. No.199601303W | EA License Number: 99C4599

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

1) Able to write and converse in English & Mandarin. Good in MS Office software - Excel, Words etc

2) Answer telephone calls, take messages, handle queries and direct them to corresponding departments

3) Provide administrative support to project sites, purchasing and contracts department.

4) Process Invoices and Purchase Orders

5) Monitor, maintain and parking allocation for vehicles and assets

6) Prepare letters and documents

7) Open, date and sort incoming mails and deliver mails to corresponding department

8) Maintain reception and meeting rooms in a tidy manner.

9) Monitor, purchase and replenish office supplies as needed

10) Oversee maintenance and usage of general office equipment

We are a growing renovation company committed to delivering quality workmanship and excellent customer service. As our projects and client base expand, we are looking for a detail-oriented and proactive Admin / Accounts Executive to handle daily administrative tasks, manage accounts, and support smooth business operations.

Role Overview

The Admin / Accounts Executive will be responsible for handling day-to-day administrative duties, basic accounting, and documentation to ensure efficient office operations and accurate financial records.

Key Responsibilities

Administrative Duties

• Manage enquiries from customers
• Maintain and organise company files.
• Prepare invoices and purchase orders.
• Coordinate with suppliers, contractors, and clients for invoices

Basic Accounts

• Perform basic bookkeeping and data entry into accounting software.
• Handle accounts receivable and payable, including invoice follow-ups.
• Prepare monthly financial summaries for management.
• Process payroll and staff expense claims.

Requirements

• Proven experience in administration and basic accounting (preferably in construction/renovation industry).
• Proficient in Microsoft Office (Word, Excel) & accounting software
• Strong organisational skills and attention to detail.
• Ability to work independently and handle multiple tasks.
• Good communication skills in English (Mandarin/Malay is a bonus for supplier communication).

What We Offer

• Competitive salary based on experience.
• 5.5 day office work week (Mon–Fri) + 0.5 day Sat (work from home)
• Supportive team environment.
• Career growth opportunities in a fast-expanding company

Job Responsibilities:

• Handle incoming calls and professional telephone communication
• Manage email correspondence (receive & send official emails)
• Organize official documents, files & paperwork
• Perform data entry & documentation work
• Sort, file and archive documents & vouchers properly
• Support daily office administration tasks

Job Requirements:

• Candidates with Admin Clerk experience are welcome to apply
• Outgoing & proactive personality with good communication skills
• Responsible, careful and able to handle paperwork efficiently
• Basic computer literacy (MS Office, filing system)
• Able to work independently with positive working attitude

Benefits:

• Annual Leave: 14 days
• Sick Leave: 14 days

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Job Summary

You will support client interactions and internal teams by managing communications, scheduling, administrative tasks, and product assistance to ensure smooth operations and customer satisfaction.

Responsibilities

• Respond promptly to phone inquiries to provide accurate information and support client needs
• Prepare and issue invoices and quotations accurately to facilitate sales transactions
• Schedule appointments with clients to coordinate meetings and follow-ups
• Organize and maintain schedules for technical and sales teams to optimize workflow
• Perform general administrative tasks such as documentation and filing to ensure organized records
• Introduce products to clients and assist them in selecting and purchasing items to enhance customer experience
• Restock goods on shelves to maintain inventory availability and presentation
• Apply effective multitasking and prioritization skills to manage multiple duties in a fast-paced environment
• Maintain attention to detail and accuracy in all tasks, ensuring proper follow-up and completion
• Use communication and interpersonal skills to collaborate with team members and serve clients effectively
• Work independently and as part of a team to complete assigned responsibilities efficiently

Required competencies and certifications

• Proficient in MS Office applications (Word, Excel) to support documentation and communication tasks

Preferred competencies and qualifications

• Minimum O Levels or equivalent; candidates without formal credentials may be considered based on experience
• 1 to 2 years of relevant working experience preferred but not mandatory
• Willingness to work 5 to 5.5 days per week (First / Last two Saturdays of the month)

Key Responsibilities:

• Handle general administrative duties
• Maintain proper documentation and filing systems
• Manage office operations and day-to-day functioning
• Oversee office supplies procurement and vendor management
• Coordinate utilities, maintenance, and service providers
• Support HR administrative tasks (leave records, onboarding documents, payroll coordination, CPFsubmissions)
• Schedule meetings when required
• Support director with ad-hoc administrative duties

Requirements / Skills:

• Able to communicate in both English and Mandarin
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Good communication skills (written and verbal)
• Able to work independently and maintain confidentiality

Secretary / Admin
3 months contract - maternity cover
Salary: $3000 max
5 days work week
9am - 6pm
Location: Cecil Street

Job Scope:
Executive Support & Office Administration:

• Full spectrum of secretarial and administrative support to the CEO and COO

• Manage the CEO and COO 's daily activities, which includes calendar management and appointment coordination.

• Act as a primary point of contact between the CEO and COO with internal/external stakeholders

• Handle travel arrangements – flight reservation, hotel accommodation, visa applications, logistics etc.

• Assist in planning and organizing events, conferences, and meetings hosted or attended by the CEO and COO

• Attend to the President and CEO’s personal matters, as and when required

Continuous Professional Development Administration:

• Manage classroom attendance and setup.

• Create and set up live webinars and Zoom webinars.

• Create and set up evaluation forms

• Hosting of live webinars

• Attendance taking for classroom sessions

• Download and organize recorded webinars.

• Process monthly trainer fees.

• Alignment of training materials according to slide templates, when required.

• Update quiz and exam questions on learning management platform

Administration Document Processing:

• Route documents for signing.

• Raise requisition forms (RF) and process invoices.

• Ensure all documentation is completed accurately and on time.

Collation of Course Evaluations:

• Compile feedback from course participants.

• Prepare reports based on evaluation data.

Other Ad-Hoc assignments:

• Eg. Packing of gift bags for participants

• Research and vendor sourcing, when required

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Company Overview

Zhejiang Etone Specialized Foundation Engineering Co., Ltd. Singapore Branch integrates engineering construction, machinery manufacturing, and equipment leasing. It holds multiple contracting qualifications and operates advanced piling machinery with over 1000 employees and subsidiaries in Singapore and Malaysia.

Job Summary

You will support payroll and attendance processes by collecting and verifying timesheets, assist in payroll data preparation, manage administrative tasks, and coordinate with project teams to maintain accurate records.

Responsibilities

• Collect and verify employees’ timesheets to ensure accurate attendance and working hours
• Assist in preparing and submitting payroll data to support timely salary processing
• Perform general administrative tasks including filing, data entry, and document management to maintain organized records
• Coordinate with project teams to gather and confirm accurate employee work records
• Communicate effectively in English to liaise with team members and support administrative processes
• Use Microsoft Excel and other office applications proficiently to manage data and reports
• Work independently with responsibility and attention to detail to complete assigned tasks accurately
• Perform additional ad-hoc duties as assigned to support team operations

Preferred competencies and qualifications

• Prior experience in administrative or human resources roles to enhance task efficiency and understanding

Other Information

Location: 3 Tai Seng Ave, Singapore 536465, Tower B, #03-32
Contact: etone-singapore@etonechina.com

Benefits:

• Annual bonus (performance-based)
• 13th month salary
• Medical insurance coverage

Job Summary

We are seeking a reliable and resourceful Administrative Executive to join our growing team. The ideal candidate will be highly organised, proactive, and capable of handling day-to-day administrative duties with professionalism and efficiency.

Responsibilities

• Deliver general administrative and clerical support to maintain smooth and efficient office operations
• Manage and track office supplies, furnishings, and equipment inventory to ensure availability and functionality
• Perform reception duties by welcoming visitors and responding to general enquiries promptly and courteously
• Coordinate meeting schedules and prepare agendas to facilitate productive internal communications
• Maintain accurate filing systems and digital records to support easy retrieval and data integrity
• Support the team with data entry, document preparation, and reporting to enhance operational workflows
• Uphold office security procedures to ensure a safe and secure working environment
• Execute ad-hoc tasks assigned by management to support business needs and team objectives