Total 2 job vacancies by Rotary Engineering Pte. Ltd.

Description

Administer the Workplace Training Centre training programme in accordance with the training schedule to enhance the skills of individual work permit holder and meet the low levy status.

Responsibilities

• Laise with internal and external party for Workplace Training centre course registration.
• To provide course schedule and registration link to internal and external party.
• Ensure course schedule is up to date.
• Liaise with trainer and tester for course schedule and collection of test paper.
• To print test paper before test, check and scan test paper after test.
• Laise with finance on invoices to / from internal and external party
• Arrange and monitor workers trade skill training to attain low levy status
• Maintain training records.
• Other duties as assigned.

Requirements

• Preferably Higher Secondary and above education / Office Skill Certificate or equivalent
• Computer literate in MS Office Word, Excel and PowerPoint
• Preferably 1 to 2 years of relevant experience
• Positive attitude with good interpersonal skills
• Ability to work in a dynamic and fast-paced environment

Description

Under direct supervision of HOD, provides general administration support for HSE Corporate; administrative matters coordination with Procurement, Finance and ISD.

Responsibilities

• Raise MCRs for procurement matters and follow up on PR/PO/IP/GR.

• File necessary administration documents such as MCRs/POs, IT issuance forms, etc.

• File delivery orders, MCRs, purchase orders, memo faxes, correspondences, etc.

• Assist, coordinate and support in HSE related invoices / General Invoices / Back charge with other dept.

• Verify IFS/SAP/K2-related data for administrative support.

• Coordinate and liaise with ISD for IT-related items for HSE.

• Collate, issue, and purchase stationery and other items (printing, name plate, name cards,

pantry items, etc.) and be responsible for replenishing them.

• Petty cash reimbursement matters for HSE Corporate and related personnel.

• Perform monthly and yearly inventory on PV and pass it to accounts.

• Keep HSE files organized, maintain historical reference, and record data.

• Monitor and maintain printer/copier matters.

• Maintain office NB updates.

• Timesheet, etc. Record and submit timecards for HSE staff.

• Assist in applying for JI passes via HRD for HSE staff and HSE guests/vendors/contractors.

• Assist and support department/Company event activities (such as Heng Kang, 7th Month, etc.).

• Assist in maintaining office equipment and HSE assets.

• Assist in prepare tender documents exercise eg: align word documents with new requirement/logo.

• Record minutes during internal meetings/discussions.

• Any other admin job assigned by department manager/HOD.

• To be proactive in creating a safe working environment for everyone and ensuring that HSE inhouse rules are observed at all times.

• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks

Main Requirements

• Office Skills Certificate or “O” Level.

• 1 -2 years of relevant working experience in office environment.

• Computer literate in MS Office Word, Excel, PowerPoint.

• Proficient in SAP is advantageous.

Other Requirements

• Well organized, meticulous and detailed.

• Positive attitude with good interpersonal skills.

• Be able to work together as a team, and/or independently, with minimal or no supervision.

• Be able to work under pressure.

• Be able to multi-task efficiently.

• Know how to priotize tasks given accordingly.

Education Qualification

• “O” or “A” Level Certificate or equivalent.

• Diploma holder in any field.

Job Experience

• Preferably 2 years of relevant experience in office administration in MNC environment. (For Admin Assistant)

• Those with no experience will be considered based on qualification, and relevant soft skills.