Total 619 administrator job vacancies in Singapore

Job Description

• Act as a point of contact for employees, clients, and visitors.
• Manage office correspondence (receiving phone calls, emails, letters)
• Schedule appointments, booking of meeting rooms.
• Maintain filing systems and company records.
• Ensure office supplies and equipment are available and functioning.
• Coordinate with vendors, maintenance providers, and service contractors.
• Monitor office expenses and budgets.
• Handle incoming and outgoing mail and deliveries.
• Coordinate staff events and training sessions.
• Ensure company records are accurate and up to date.
• Support compliance with company policies and regulations.
• Maintain confidential information securely.

Job Requirements

• At least 4-5 years of relevant experience as an office administrator & has handled receptionist work before in a corporate environment
• Minimum GCE 'O' levels & above
• Excellent interpersonal & communication skills
• Enthusiastic and has initiative, organized, and good team player
• Able to commence work immediately or within short notice

Qualified candidates may submit a copy of detailed resume in MS Word format to charissaong@ajconsultancy.com.sg

Charissa Ong Zimin (R1104659)
Email address: charissaong@ajconsultancy.com.sg

EA License No. 19C9711
AJ Consultancy Services Pte Ltd

• Up till $2,600 Basic + Bonus

• 5 days work week

• Customer service-oriented

• Established & trusted automotive brand
  

Our Client, an established & trusted automotive brand, is inviting qualified candidates to fill the position as Customer Support Administrator.

RESPONSIBILITIES:

• Handle phone calls, answer general enquiries, take/pass messages to the appropriate recipients.

• Greeting, checking in, directing customer to the appropriate location, provide lounge services and letting service team know of customers’ arrival.

• Responsible for incoming mails, parcels and payment collections at the counter.

• Manage the preparation and filing of monthly report.

• Coordinate with shuttle service on picking and sending customers to assigned destinations.

• Summarise and verify retail transactions settlement for account use.

• Custodian for customer area’s cleanliness and tidiness.

• Assist Service Advisors in daily operations comprising the followings:

  • Responsible for checking of service/recall campaigns for customer’s vehicle.

  • Parts ordering via Purchase Requisition and coordination when parts arrive.

  • Making quotations to customers for service jobs.

  • Opening Purchase Orders.

  • Preparing invoices after job completion.

  • Pickup and delivery arrangement.

  • Monitor and track the Parts-Arrived-But-Outstanding-Jobs.

  • Call and follow-up with customers on NPS survey.

  • Keep records of warranty job orders handed to warranty department.

  • Scanning and filing of job orders on a daily basis.

• Perform general, administrative and ad-hoc duties as assigned
  

REQUIREMENTS:

• Minimum GCE ‘O’ level / Diploma Holder.

• Excellent interpersonal & customer handling skills.

• Proficient in MS Office applications.

• At least 2 years of Customer Service experience

• May OT, but not often

• Customer Service experience from any industries are welcomed

Responsibilities

• Assist in executing daily delivery operations to support timely order fulfillment
• Liaise and coordinate with internal teams and external partners to resolve delivery-related issues
• Communicate promptly and follow up with all parties to ensure smooth delivery processes
• Prepare and maintain accurate documentation related to deliveries for record-keeping and compliance
• Perform other ad-hoc tasks as assigned to support operational needs

Job Summary

The General Office Administrator is responsible for supporting daily office operations and ensuring smooth administrative functions across the organization. The role includes handling correspondence, maintaining records, coordinating meetings, supporting procurement activities, managing office supplies, and assisting management with administrative and operational tasks.

Key Responsibilities

Administrative Support

• Manage day-to-day office administrative duties.
• Handle incoming calls, emails, and correspondence.
• Prepare letters, reports, presentations, and meeting minutes.
• Maintain proper filing systems for physical and electronic documents.
• Schedule appointments, meetings, and travel arrangements.

Office Operations

• Ensure smooth office operations and maintain office organization.
• Monitor and replenish office supplies and pantry inventory.
• Coordinate with vendors, contractors, and service providers.
• Support office maintenance and facility management activities.

Financial & Procurement Support

• Process purchase requests/orders, invoices, and expense claims.
• Maintain records of office expenditures and procurement.
• Liaise with finance department on payment processing and documentation.

Human Resource & Staff Support

• Assist with onboarding of new employees.
• Maintain employee attendance and leave records.
• Support staff welfare and office events coordination.

Records & Compliance

• Maintain confidential company records and documentation.
• Ensure compliance with company administrative procedures and policies.
• Support audits and document retrieval when required.

Other Duties

• Perform ad hoc administrative tasks assigned by management.
• Support company projects and operational initiatives when needed.

Requirements

Education

• Bachelor’s degree in Business Administration or a related field preferred. Candidates with a relevant Diploma and a strong track record of experience will be considered.

Experience

• 2–3 years of relevant administrative or office support experience preferred. Fresh graduates with strong organizational skills may also apply.

Skills & Competencies

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Good communication and interpersonal skills. Strong organizational and multitasking abilities. Attention to detail and ability to maintain confidentiality. Ability to work independently and as part of a team.

Preferred Qualities

• Positive attitude and willingness to learn. Good time management skills. Customer-service oriented mindset.

Working Conditions

• Office-based environment with standard working hours and occasional overtime when required.

Optional Additional Responsibilities

• Receptionist duties
• Inventory tracking
• Coordination of company transport or logistics
• Support for security clearance documentation and visitor management

Foreign Workers' Compliance Administration

Key Tasks:

· Handle the application, renewal, and cancellation of foreign workers' passes, including S Pass, Employment Pass, and Work Permit, as well as tax clearance and other related compliance matters.

· Liaise with relevant government authorities and manage the end-to-end application process, including addressing any additional compliance requirements.

HR Records & Documentation Management

Key Tasks:

· Manage and maintain staff E-files, ensuring that all staff records, contracts, and documentation are up-to-date.

· Ensure HR documentation is organised and stored confidentially.

· Ensure HR policies & processes are organized and filed systematically for easy retrieval. Where applicant, they should also be made available for staff general access and references.

· Assist in preparing employment contracts, termination paperwork, and onboarding/offboarding documentation.

· Maintain and update HR databases with staff details, ensuring data accuracy and confidentiality.

· Track staff changes such as promotions, terminations, and transfer.

Requirements

· Minimum O / ITE / Diploma in Human Resources, Business Administration or a related field.

· At least 2 – 3 years’ experience in Admin/HR operation, preferable in Construction Industry.

· Familiar of MOM rules and regulations is a must.

· Proficiency in MS Office.

Working Location: 60 tannery lane

Working Hours: 5 working days, Monday – Friday (9 am – 6 pm).

Looking to gain valuable experience in the healthcare sector? Join a dynamic healthcare team where you'll play a key role in delivering excellent patient care and ensuring smooth clinic operations. Comprehensive training will be provided to help you succeed.

Key Responsibilities

• Register and assist patients during their clinic visits
• Coordinate and schedule appointments efficiently
• Guide patients through self-registration procedures
• Handle general enquiries and provide frontline customer support
• Manage incoming phone calls and appointment requests
• Perform basic cashiering and administrative duties
• Support daily clinic operations and other ad-hoc tasks as assigned

Requirements

• Minimum GCE N/O/A Levels or Diploma in any discipline
• Able to commit for at least 3 months
• Keen interest in the healthcare industry and patient service
• Good interpersonal and communication skills
• Able to commence work within a short notice period
• Prior experience is not required as structured training will be provided

Why Join Us?

• Valuable exposure to the healthcare industry
• Supportive working environment with hands-on training
• Opportunity to develop customer service and administrative skills
• Immediate openings available

Interested applicants, please send your updated resume to healthcaretemps@recruitexpress.com.sg with the subject header "Patient Service Officer Application".

Thank you.

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599

• $2,500 basic

• Established Preschool

• Admin duties

• Clear Growth & Recognition Pathway
  

Our Client, a growing bilingual preschool that empowers its leaders to drive educational excellence, is inviting qualified candidates to fill the position as Centre Administrator.

RESPONSIBILITIES:

• Handling incoming calls

• Data Entry

• Administrative duties

• Photocopying, scanning, filing and faxing correspondences

• Provide general admin supports and ad hoc duties as assigned
  

REQUIREMENTS:

• GCE ‘O’ Level and above

• Well organised and able to work independently

• Proficient in MS office

• Good Interpersonal and communication skills

• Able to start work immediately
  

OTHER INFORMATION:

• Location: River Valley  

• Working Days/Hours: 5 days, Office hours

• Salary: $2,500 basic (salary will commensurate according to experience & qualifications)

Responsibilities

• Grant reconciliation
• Set up and maintain master data in SAP HANA and resolve all system-related issues incoordination with System and Transformation team.
• Monitor utilisation of grants, pass accounting entries on aperiodic basis, and ensure proper housekeeping and closure of grants.
• Grant Compliance Administration
• Provide administrative support to the Grant and Compliance Management team.

Requirements

• Minimum Diploma holders.
• Working experience in finance, accounting, or grant administration.
• Prior experience in grant accounting, grant claims submission, or compliance administration is an advantage.
• Familiarity with SAP HANA or similar ERP systems preferred
• Ability to manage correspondence with auditors, grant agencies, and internal stakeholders.
• Proficient in Microsoft Office applications, in particular Microsoft Excel.
• Familiarity with SAP HANA for master data creation and accounting entries is an advantage.

Main Job Function: Responsibilities:

· Use/handling of the SAP sales module for all transactions.

· To process incoming and outgoing orders local and export

· Preparation of invoice, DO, Packing List etc.

· Preparing of export documentation and certificates

· To submit/prepare relevant documents for LC clearance

· To co-ordinate & follow-up on orders & shipment related matters with customer and suppliers

· Arranging deliveries to local and overseas customers

· Managing forwarders and transporters

· Communication with Distributors and customers in SEA and South Asia Region (including India)

· To process incoming service orders and scheduling with service team

· General clerical support to Admin & Accounts

· Assistance for Stock taking annually and random stock checks

· Re-ordering of stock items from suppliers analyzing the sales trends and demands.

· Other ad hoc support duties as required for sales administration

Pre-requisites:

· GCE ‘A’ Level and above

· Degree or diploma in Commerce/Accounting/Business Administration will be an added advantage

· Multiple Language skills -English, Chinese

· Good communication skills – written & verbal

· Meticulous and good in numbers

· Over 1 years work experience in similar work environment would be an added advantage

· Working knowledge of Microsoft office & business systems like, SAP will be an added advantage

Interested applicant, please email in with a detailed resume with photograph and stating expected salary to:

Nalin Amunugama

General Manager BOGE Asia Pacific

Email: a.nalin@boge.com

Job Description & Requirements

• Provide admin support for sales teams and customers.
• Attend to daily customer enquiries and resolve any potential issue.
• Handle quotations, order processing and invoicing.
• Manage and support daily operations on purchasing, work at sites issues and updating work status.
• Co-ordinate and implement projects in timely manner to ensure schedule and requirements are met.
• Source for necessary vendors/suppliers and update vendor list.
• Maintain proper record and filling system.
• Create and maintain monthly sales forecast and reporting.
• Other Ad-hoc duties

Requirements

• Diploma or equivalent
• Computer knowledge in MS-office (Word, Excel)
• Bilingual in English & Mandarin to liaise with clients
• Min 3 years or relevant experience
• Start work immediately or within short notice

• Up till $2,600 Basic + Bonus

• 5 days work week

• Customer service-oriented

• Established & trusted automotive brand
  

Our Client, an established & trusted automotive brand, is inviting qualified candidates to fill the position as Customer Support Administrator.

RESPONSIBILITIES:

• Handle phone calls, answer general enquiries, take/pass messages to the appropriate recipients.

• Greeting, checking in, directing customer to the appropriate location, provide lounge services and letting service team know of customers’ arrival.

• Responsible for incoming mails, parcels and payment collections at the counter.

• Manage the preparation and filing of monthly report.

• Coordinate with shuttle service on picking and sending customers to assigned destinations.

• Summarise and verify retail transactions settlement for account use.

• Custodian for customer area’s cleanliness and tidiness.

• Assist Service Advisors in daily operations comprising the followings:

  • Responsible for checking of service/recall campaigns for customer’s vehicle.

  • Parts ordering via Purchase Requisition and coordination when parts arrive.

  • Making quotations to customers for service jobs.

  • Opening Purchase Orders.

  • Preparing invoices after job completion.

  • Pickup and delivery arrangement.

  • Monitor and track the Parts-Arrived-But-Outstanding-Jobs.

  • Call and follow-up with customers on NPS survey.

  • Keep records of warranty job orders handed to warranty department.

  • Scanning and filing of job orders on a daily basis.

• Perform general, administrative and ad-hoc duties as assigned
  

REQUIREMENTS:

• Minimum GCE ‘O’ level / Diploma Holder.

• Excellent interpersonal & customer handling skills.

• Proficient in MS Office applications.

• At least 2 years of Customer Service experience

• May OT, but not often

• Customer Service experience from any industries are welcomed

About the Role

We are seeking an experienced Linux System Administrator with strong expertise in Linux, automation/scripting, and Site Reliability Engineering (SRE) practices. In this role, you will be responsible for managing critical systems, ensuring high availability, automating infrastructure tasks, and improving reliability across our technology stack. Applicants without Solaris experience but are fast learners and possess strong expertise in Linux system administration are welcome to apply.

Key Responsibilities

System Administration

• Install, configure, and maintain Oracle Solaris and Linux-based systems.
• Manage system performance, backups, patching, and capacity management.
• Perform system upgrades, security hardening, and troubleshooting.

Automation & Scripting

• Develop and maintain Unix shell scripts to automate routine operational tasks.
• Implement infrastructure automation using modern tools as applicable (e.g. Ansible, Python).

Site Reliability Engineering

• Apply SRE principles to enhance system reliability, scalability, and observability.
• Setup and maintain monitoring, alerting, and logging systems.
• Participate in on-call rotations to support production environments, focusing on reducing toil and improving MTTR.
• Ensure SLAs/SLOs/SLIs are defined, monitored, and met.

Operational Excellence

• Manage user access, security controls, and audit support, periodic reviews and compliance requirements.
• Document system configurations, operational procedures, and root-cause analyses.
• Collaborate with development, security, and network teams to support cross-functional projects.

Required Qualifications

• Diploma or Bachelor’s degree in Information Technology, Engineering, Engineering, or equivalent practical experience.
• Must have 5+ years of hands-on and strong proficiency with Linux administration.
• Good-to-have experience with installing MySQL, JBoss and Sybase.
• Good understanding of SRE practices, automation/scripting & monitoring

Preferred Qualifications

• Experience with Solaris, MySQL, Sybase and virtualization technologies.
• Familiarity with Comm Vault, CyberArk, Tenable Nutanix, and Ansible.
• Knowledge of networking fundamentals (TCP/IP, DNS, routing).
• Exposure to AWS cloud environments.

Soft Skills

• Strong analytical and problem‑solving skills.
• Ability to work independently and collaborate across teams.
• Excellent written and verbal communication skills.
• Proactive mindset with a focus on continuous improvement.

The successful candidate can expect a competitive package that includes an attractive basic salary, annual bonus and variable bonus. Please submit your detailed resume, including expected salary and contact number.

(We regret that only short-listed candidates will be notified)

Administrator - Accounting (1-year Contract)

(1 year contract roles - subject to renewal for another year depending on business needs)

• Working Days: Monday – Friday
• Working Hours: 9 am to 5.45 pm
• Location: Elementum (Buona Vista)
• Salary: $3,500 - $4,000 (Depending on experience)    

Responsibilities:               

• To conduct inventory stock take
• Assist Quarterly GST return preparation
• Bank reconciliation
• Supplier and customer master file maintenance
• Daily system operation in general ledger, accounts payable and accounts receivable maintenance
• Preparation of telegraphic transfer remittance – GCMS banking system
• Invoicing & LC Checking
• Balance Sheet Account Reconciliation 
• Assist in Cash flow maintenance and projection report
• Assist in month-end closing
• Monetary accounts reconciliation
• Data preparation for survey from government agency
• Adhoc supports for all accounting and finance duties

Requirement:

• Diploma or Degree in Accountancy or Finance
• Min 1 year of experience in Account field

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

• Working Days: Monday – Friday
• Working Hours: 9 am to 5.45 pm
• Location: Elementum (Buona Vista)
• Salary: $3,500 - $4,000 (Depending on experience)    

Responsibilities:               

• To conduct inventory stock take
• Assist Quarterly GST return preparation
• Bank reconciliation
• Supplier and customer master file maintenance
• Daily system operation in general ledger, accounts payable and accounts receivable maintenance
• Preparation of telegraphic transfer remittance – GCMS banking system
• Invoicing & LC Checking
• Balance Sheet Account Reconciliation 
• Assist in Cash flow maintenance and projection report
• Assist in month-end closing
• Monetary accounts reconciliation
• Data preparation for survey from government agency
• Adhoc supports for all accounting and finance duties

Requirement:

• Diploma or Degree in Accountancy or Finance
• Min 1 year of experience in Account field

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

We are seeking an experienced Linux System Administrator to manage and support mission-critical enterprise Linux infrastructure environments. The successful candidate will be responsible for Linux server administration, operating system upgrades, performance tuning, troubleshooting, automation, high-availability clustering, security compliance, and infrastructure support.

Key Responsibilities

Administer, maintain, and support enterprise Linux server environments, primarily Red Hat Enterprise Linux (RHEL), across production, testing, and disaster recovery platforms.

Perform Linux operating system installation, configuration, patching, upgrades, and lifecycle management activities.

Manage and support Linux-based infrastructure services including DNS, NTP, LVM (Logical Volume Manager), file systems, storage management, and system monitoring tools.

Implement, configure, and maintain high-availability and clustering solutions to ensure system resilience and business continuity.

Monitor server performance, conduct capacity planning, identify bottlenecks, and implement performance tuning recommendations.

Investigate and resolve complex Linux operating system issues, perform root cause analysis (RCA), and implement preventive measures.

Support incident, problem, and change management processes in accordance with ITIL best practices.

Develop and maintain shell scripts and automation solutions to improve operational efficiency and reduce manual administrative tasks.

Collaborate with infrastructure, network, database, middleware, and application teams to support production systems and project implementations.

Review and approve infrastructure-related changes, ensuring compliance with organizational policies and operational standards.

Manage backup and recovery processes, system health monitoring, and disaster recovery readiness.

Implement Linux security hardening, user access management, privilege controls, and vulnerability remediation activities.

Maintain technical documentation, operational procedures, and system configuration standards.

Support internal and external audits by providing infrastructure documentation, evidence, and compliance reports.

Provide technical guidance and mentoring to junior system administrators and support teams.

Mandatory Requirements

• Bachelor's Degree in Computer Science, Information Technology, Computer Engineering, or a related discipline.
• Minimum 5 years of hands-on experience in Linux system administration within enterprise-scale environments.
• Strong experience administering Red Hat Enterprise Linux (RHEL) servers in production environments.
• Proven experience with Linux server installation, configuration, patching, upgrades, and troubleshooting.
• Hands-on experience with Linux clustering and high-availability solutions such as Veritas Cluster Server, Pacemaker, Corosync, or equivalent technologies.
• Strong knowledge of Linux performance tuning, system diagnostics, and capacity management.
• Experience with Logical Volume Manager (LVM), file system administration, storage management, and server hardening.
• Proficiency in Shell scripting (Bash/Korn Shell) for automation and operational support.
• Strong understanding of TCP/IP networking, DNS, NTP, SSH, routing, and network troubleshooting.
• Experience implementing Linux security controls, user access management, and vulnerability remediation.
• Familiarity with enterprise monitoring and alerting tools.
• Strong analytical, troubleshooting, and problem-solving skills