Total 21,227 Senior Executive Full-time job vacancies

Benefits:

• Basic Salary up to $3,600
• 5 Days Work Week (Mon-Fri, 10am - 6pm)
• 20 Hours min a week for Part Time

Job Description:

This is a full-time role for an Admin Executive located in Lorong Chuan. Our client, a reputable company in the finance industry, is looking for a dependable and organized individual to support daily administrative operations. You will play a key role in maintaining the smooth functioning of the office and assisting various departments with administrative support.

Responsibilities:

• Manage general office tasks such as handling filing, preparing documents, data entry, and scheduling meetings.
• Assist with staff on the boarding process, travel arrangements, expense claims, and internal coordination.
• Plan and execute our monthly get together, and sporting events.

Benefits & Perks:

• Work life balance
• Opportunities for career growth and personal development
• A supportive and collaborative work environment

Qualifications:

• Minimally local Polytechnic Diploma
• Strong communication and interpersonal abilities
• Proficient in Microsoft Office (Word, Excel, Outlook)

Other Information:

• Location: New Tech Park

• Fabricate and install wooden structures and furnitures such as cabinets, counters, doors and shelvings.
• Can read drawing and prepare material
• Involved in site measurement
• Hands-on experience in commercial and residential carpentry works.
• Able to work independently and commit to overtime.
• Other ad hoc duties.

Job Scope:

• Coordinate training schedules, registrations, and training logistics
• Manage learner records, attendance, and training documentation
• Liaise with trainers, participants, and external stakeholders
• Ensure compliance with funding requirements
• Support training reports, process improvements, and administrative operations

Requirements:

• Min Degree
• Prior experience in training administration or learning & development support

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:
Whatsapp: https://wa.me/+6597430026 
Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122
Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Job Responsibilities

1.      Lease Documentation Processing

·        ACRA search on tenants and prospects

·        To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments

·        Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants

·        Maintain timely submission and update tenants’ sales on a monthly basis

·        Timely update concluded deals, and update COC required documentations

2.      Viewing Arrangements

·        Attend to phone enquiries and making viewing arrangements

·        Maintaining calendars of team for viewing arrangements

·        Calculation of area for proposed subdivided units

3.      Vacancy Listing

·        Maintain vacancy listing and agent mailing list, monthly

·        To send and follow up of prospecting emails to prospects

4.      Arrears Management

·        To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges

5.      Tenant’s Insurance Policies

·        To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP

6.      Tenants Related Matters

·        Arrange for flowers to be sent for tenant’s business commencement

7.      Procurement

·        Create purchase requests and ensure payments are timely remitted

8.      Contact Database

·        Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts

9.      URA Occupancy Reporting

·        Reporting of building occupancy in URA portal

10.   Any other ad-hoc duties assigned

You will also manage the network of property leased from external Landlord

·        Liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely.  

·        Liaise with internal stakeholder to renew insurance policies on an annual basis

Job Requirements

·        1 to 2 years of administration / operations experiences

·        Able to work in fast paced environment and meet timelines

·        Well-conversant in Microsoft Office applications (MS Word/Excel)

·        Details-oriented and quality conscious

·        Good follow through skills

·        Pleasant personality and good interpersonal skills

·        You should have a Diploma/ Degree in Real Estate/Building/Business

We regret to inform that only shortlisted candidates will be notified.

Who Are BullionStar

BullionStar is Singapore’s leading precious metals dealer. We sell, buy back, store, and deliver physical gold, silver, and platinum to customers worldwide, from first-time buyers to institutional investors. We operate a full-service showroom in Singapore, a comprehensive e-commerce platform, and vault storage facilities across multiple jurisdictions.

We are independently owned, founder-led, and intentionally lean. There are no layers of corporate bureaucracy here. Decisions are made quickly, everyone is close to the customer, and every person in the business has a direct impact on what we deliver. We’ve built our reputation on trust, transparency, and doing things properly.

Why This Role Exists

This role exists to take complete ownership of our physical premises, with the retail shop as its primary priority. Wear and tear are constant in a space that sees daily footfall, and staying ahead of it is never finished work. The Facilities Officer is here to make sure the shop, and the wider premises behind it, always looks and functions at its best: continuously spotting what needs attention, fixing it before customers ever notice, and maintaining the space to a standard that reinforces the confidence our customers place in us. Our shop is the first thing a customer sees, and in a business built on trust, that first impression carries enormous weight. When someone walks in to buy or store, the condition of the space tells them everything about how seriously we take our responsibilities. A showroom that is spotless, well-kept and working perfectly signals a company that is careful with detail and worthy of that trust.

This is a thoroughly hands-on role. Wherever something can be fixed, assembled, installed or maintained directly, you are expected to roll up your sleeves and do it yourself if you can, calling in outside help only when a job genuinely requires it. Alongside this practical work you will manage maintenance, coordinate contractors and vendors where needed, maintain building security systems, and ensure health, safety and compliance standards are met. You will be the first point of contact for anything to do with the building and its physical infrastructure.

What You’ll Own

Facilities & maintenance

• Ensure the retail and office spaces are consistently presentable and fully functional, maintaining a clean, tidy and professional environment for customers and staff.

• Carry out daily walkthroughs of the office, showroom and vault areas to identify and address maintenance, cleanliness and safety issues.

• Support with the maintenance and upkeep of physical security systems, including CCTV, access control, alarms and locking mechanisms, escalating faults promptly to management.

• Personally carry out hands-on repairs, fixes, assembly and minor installation work wherever you can, fixing faults, assembling furniture and fittings, mounting equipment and handling everyday maintenance yourself.

• Where required, coordinate and supervise repairs, servicing and preventive maintenance of building systems, air-conditioning, electrical, plumbing, lighting and general fittings etc.

• Manage relationships with external contractors and service vendors, schedule their work, and verify quality on completion.

• Maintain an inventory of facilities supplies, tools and equipment, and reorder as needed.

• Administer employee security access — issuing, updating and revoking access cards and permissions in line with management instructions, and keeping access records accurate and up to date.

• Manage controlled access for maintenance work in secure areas, observing all security protocols.

• Organise regular servicing, statutory inspection and repair of the lift, keeping it safe and in continuous working order.

Health, safety & compliance

• Ensure premises comply with workplace health, safety and fire-safety regulations, and maintain related records and certifications.

• Conduct and document routine safety checks of required safety equipment, emergency exits, first-aid supplies and signage etc.

• Support emergency preparedness, including evacuation procedures and incident response.

Administration

• Maintain accurate records of maintenance schedules, service contracts, warranties, inspections and facilities-related expenditure.

• Track and help manage the facilities budget, sourcing quotes and supporting cost-effective procurement.

• Help process facility-related invoices, checking them against work done or goods received and passing them on for approval and payment.

• Provide general support for office moves, space planning and equipment setup as required.

• Support projects that involve the physical premises — such as renovations, shop fit-outs, relocations and the installation of new equipment or systems — getting hands-on with the practical work, coordinating contractors, and keeping disruption to daily operations to a minimum.

Who We’re Looking For

• Observant and aware. You read situations quickly and notice details others miss. You see the full picture before you act, and you act without needing to be pushed.

• Sound judgement. You don’t need a policy for every scenario. You use good judgement, own your decisions, and stay calm when things get complicated.

• Owner mindset. You take responsibility for what is yours and see it through. When something needs doing, you don’t wait to be asked or pass it along — you treat the premises as if they were your own and hold yourself to that standard every day.

• Hands-on. You raise the standard of everything around you by being in it — working the actual problems, not delegating them away.

• Aware and creative. When the process doesn’t fit the situation, you find a better way.

• Enthusiastic. BullionStar isn’t just a job to you. You care about doing it well, every day, and it shows.

• Trustworthy and security conscious. You understand that a secure, well-run environment depends on the people in it, and you treat the trust placed in you with the seriousness it deserves.

Job Description

The candidate will be responsible for designing and drafting the electrical and instrumentals systems of Ships and Offshore Platform independently. The candidate will interact with Clients, Classification and Statutory bodies and Vendors in the process of design. Candidate to be able to prepare the following drawings independently:

• Electrical Load
• Single Line Diagram
• Short-Circuit Calculation
• Lighting Arrangement
• Transformer Load Analysis
• Cable Estimation

Desired Profile

• Min 5 years’ experience of which at least 3 years should be in Marine Design.
• He/She should be conversant with Ship electrical system and classification rules and IEE.
• Skills in Excel, Electrical design software and CAD-tools is required.

Requirements

• Degree in Electrical Engineering
• Excellent Communication Skills
• Conversant in Design of Electrical and Hybrid Propulsion systems, including batteries, battery charging systems etc.

Job Summary

We are seeking a creative and proactive Marketing / Marketing Business Development Executive to support digital marketing, content creation, and brand development for our company and associated entities within the marine industry.

Key Responsibilities

• Plan, develop, create, and execute digital marketing campaigns and social media activities, including:
  SEO/SEM
  Marketing database management
  Email marketing
  Social media channel management
  Campaigns aligned with marine marketing strategies for the company and associated companies
• Manage and maintain the digital frontage of the company website and social media channels & digital platforms
• Support creation, implementation, and management of engaging content for social media platforms.
• Develop compelling content and communication strategies to strengthen brand awareness.
• Deliver consistent brand messaging through well-crafted content and design across all communication channels
• Update and maintain the company’s marketing handbook and branding guidelines.
• Perform duties professionally, efficiently, and with discretion, tact, initiative, and the ability to meet deadlines.
• Conduct research on market trends, industry developments, and competitor activities to support marketing ideas and strategies.
• Prepare marketing materials, including:
  PowerPoint presentations for technical conferences
  Capability statements
  Data sheets and track records
• Collaborate with the Business Development team to:
  Develop and execute marketing plans
  Create enablement tools such as technical articles
• Provide comprehensive executive assistance support to the VP Technology
• Support all event-related activities, including coordination with clients, vendors, and management
• Attend networking events; overseas travel will be required

Requirements

• Highly efficient, self-motivated, and able to take initiative
• Excellent verbal and written communication skills in English
• Strong organizational and interpersonal skills
• Resourceful and results-oriented, with the ability to manage multiple tasks effectively
• Flexible and adaptable, able to work both independently and in a team
• Skilled in relationship building, with the ability to liaise effectively across all levels of management and staff
• Prior experience in the marine and offshore industry is preferred
• Singaporean Only (including Singapore Permanent Resident)

What We Offer

• Competitive salary and benefits package
• Opportunities for skills development, career progression, and industry exposure
• A collaborative, dynamic, and innovative work environment
• Opportunities to attend networking events and represent the company internationally

• Assist project managers in coordinating schedules, resources, equipment, and information
• Liaise with clients to identify and define project requirements, scope, and objectives
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Prepare comprehensive project documentation, including plans, reports, and presentations
• Track and manage project risks and opportunities
• Maintain project documentation and ensure all materials are up to date
• Organize meetings, take minutes, and follow up on action items
• Ensure standards and requirements are met throughout the project lifecycle

Minimum Requirements

1. Diploma in Civil Engineering or equivalent.

2. Fresh Graduates are welcome

3. Good Attitude to learn

ASSISTANT OPERATIONS EXECUTIVE 1

PILOTAGE SERVICES DEPARTMENT (MISSION COMMAND CENTRE)

PSA MARINE (PTE) LTD

[This is a full-time permanent role.]

Keen to be part of the team that provides essential maritime services to the Port of Singapore, the world's busiest container transhipment hub?

Assistant Operations Executives play a crucial role in providing excellent service levels and deploying marine resources within Singapore waters!

• Take leadership in the planning and deployment of pilotage, harbour towage and waterboat resource to support 24/7 operations of the busiest port in the world;
• Uphold the efficiency of company’s services which is part of Singapore maritime ecosystem;
• Directly communicate with vessels to coordinate arrival and service timings; and
• Attend to all customer queries and request new orders, amendments and cancellations.

The successful candidate shall preferably:-

• Possess at least a Diploma or equivalent;
• Have good communication and interpersonal skills;
• Be able to remain calm and make logical decisions under stress and emergency circumstances;
• Candidates with prior experience in operations planning will be considered favourably; and
• Be willing to perform overnight shift work

*New hires will be eligible for a sign-on bonus of up to S$3,500. Terms and conditions apply.

*New hires will be eligible for allowances, and productivity incentives upon commencement of shift work.

Company Overview

The Singapore Scout Association (SSA), established in 1910, is a non-discriminatory youth movement committed to developing young people in Singapore into responsible citizens through values based on the Scout Promise and Law.

Job Summary

Support the Singapore Scout Association’s HR functions by managing recruitment, onboarding, HR documentation, policy implementation, and learning and development programs to enhance organizational effectiveness and volunteer/employee growth.

Responsibilities

• Collaborate with staff, department heads, and volunteers to identify staffing needs and execute recruitment, selection, and onboarding processes that improve organizational performance
• Manage job postings, screen resumes, conduct interviews and reference checks, and facilitate orientation and offboarding to ensure smooth transitions for new hires and departures
• Maintain accurate and current HR records for employees and volunteers, including departmental budget tracking
• Assist in reviewing, developing, and implementing HR policies and procedures to ensure compliance and promote an ethical work environment
• Partner with department heads to define job requirements and develop clear, engaging job descriptions
• Provide employees and managers with guidance on HR policies, performance reviews, and development plans to support workforce effectiveness
• Plan and coordinate team cohesion activities, events, and learning and development programs aligned with organizational goals
• Design, develop, and implement targeted learning and development programs that address organizational and individual volunteer/employee needs
• Arrange logistics and manage financial processes for onsite and offsite training sessions and events
• Evaluate training quality and effectiveness by collecting and analyzing job evaluations, session feedback, and surveys
• Develop, manage, and execute projects or duties assigned by supervisors or the Executive Director

Preferred competencies and qualifications

• Diploma or Degree in Human Resource, Business Administration, or related field
• Excellent communication and interpersonal skills demonstrated through effective collaboration and guidance
• Ability to maintain confidentiality and handle sensitive information with discretion
• Passion for continuous learning and staying updated with HR industry trends and developments
• 2 to 3 years of relevant experience is an advantage

Who are we?

We are Mallesons. The top-tier independent firm with almost 200 years of history. Singapore is our Asia hub as we embrace opportunities across the Asia-Pacific region. We combine our top-tier capability in Australia and Singapore with an international network of relationship firms.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

About the Role

We are seeking a dynamic lawyer with 3 to 6 years of experience to join our Banking & Finance team, based in Singapore.

The team in Singapore advises on a wide range of financing transactions under English, Hong Kong, Singapore and Australian law.  Whilst the role will involve working across a variety of loan finance transactions, including acquisition finance, fund finance, Holdco financings and distressed investments we are looking specifically for a lawyer with infrastructure and/or project finance experience as we execute our sector strategy of focussing on digital infrastructure throughout the region.  The role will provide the opportunity to work closely with our market leading digital and tech practice in Singapore as well as with our teams across Australia.

Applicant Criteria for the Position:

We invite applications from candidates from common law jurisdictions eager to contribute to the growth of Mallesons’ innovative and vibrant team environment in Singapore, the role offers a unique opportunity to engage in complex banking and finance legal matters.

The successful candidate will possess:

• A recognised legal qualification in a common law jurisdiction, paired with a minimum of 3 years of post-qualification experience in a law firm.

• Proven familiarity with, and experience advising on, banking and finance transactions, particularly in relation to project and infrastructure finance.

• Robust understanding of corporate and commercial transactions and projects, particularly in relation to financing and restructuring.

• Superior drafting, analytical, communication, and research capabilities that contribute to precision in legal deliverables.

• Highly commercial and practical, with the ability to focus on issues that truly matter to our clients.

• A client-service driven mindset with the ability to cultivate and sustain strong client relationships.

• Collaborative spirit and adeptness to forge enabling internal professional relationships within a global setting.

• Innovative enthusiasm for business development activities, including client presentations and relations management.

• An agile approach, adaptable to diverse legal challenges and task executions.

• Effective project management skills facilitating the delivery of multiple and concurrent transactions and assignments.

• Experience coordinating and managing local counsel across the APAC region on transactions and projects.

• Experience using AI tools in the delivery of legal services.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It’s a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn.Together we master. Together we lead.

Next Steps

Please click ‘Apply Now’ to apply online with your cover letter summarising why you’re applying and your resume to support your experience.

If you have any questions or need any further information, please don’t hesitate to reach out to Julia Lee – Resourcing Consultant (Julia.lee@mallesons.com).

If you are not a Singaporean citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Singapore.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Orang Laut and Malay peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. 

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices – if you would like to seek workplace adjustments to complete your application, please contact the Recruitment contact for this role or email careers@mallesons.com.

We are looking for people-oriented individuals to join our team in supporting customer engagement and marketing activities. This role is suitable for candidates who enjoy interacting with people and want to develop valuable communication and business skills.

Responsibilities

• Communicate with customers and understand their needs
• Provide information about products and services
• Support marketing campaigns and customer engagement activities
• Build and maintain positive customer relationships
• Work closely with team members to achieve company objectives
• Participate in training and development sessions

Requirements

• Strong communication and interpersonal skills
• Customer-focused mindset
• Positive attitude and willingness to learn
• Responsible and team-oriented
• No prior experience required; training will be provided

Benefits

• Structured training and guidance provided
• Career progression opportunities
• Develop skills in communication, sales, and marketing
• Opportunities to participate in company events and business-related travel opportunities
• Supportive and collaborative working environment
• Performance-based incentives
• Opportunities to gain hands-on experience in customer engagement and business operations

• Freight Forwarding Industry

• Air / Ocean Freight Operations

• Shipping Documentation

Job Scope:

• Support daily operations for air and ocean freight shipments (import & export)

• Prepare and process shipping documents (e.g. HAWB, MAWB, Bill of Lading, manifests, pre-alerts)

• Assist with customs declarations and TradeNet submissions

• Perform system data entry and maintain accurate shipment records

• Coordinate with stakeholders such as airlines, shipping lines, forwarders, and customers

• Monitor shipment status and follow up on schedules and bookings

• Assist in handling enquiries, issues, and basic dispute resolution

• Perform ad-hoc duties as assigned

Requirements:

• Minimum 1 – 2 years of experience in Freight Forwarding / Logistics

• Exposure to Air and Sea Freight operations

• Basic knowledge of shipping documents and customs processes

• Familiarity with TradeNet is an advantage

• Able to work in a fast-paced environment

• Good coordination and communication skills

• Willing to learn and take on new responsibilities

Other Information:

• Company: Freight Forwarding MNC

• Working Location: Changi South Lane (1 bus stop from Tanah Merah MRT)

• Working Days: Mon - Fri (8.30am - 5.30pm)

To apply please click on the APPLY NOW button or email your resume to search70@searchindex.com.sg with the following details inside your resume for faster processing:

• Reason for leaving each past & current employment

• Salary drawn for each past & current employment

• Expected Salary

• Earliest availability date

We regret only shortlisted candidates will be notified. By submitting any application or résumé to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.

Yoong Poh Feng

EA License | 14C7092

EA Registration Number | R1105076