Total 5 Junior Executive receptionist job vacancies

Job Description:

· Answer and direct phone calls.

· Welcome visitors in friendly manner.

· Attend to walk-in visitor.

· Maintain reception area and all common areas in a clean and tidy manner at all times.

· Keep detailed and accurate records of visitor.

· Receive deliveries; sort and distribute incoming mail.

· Keep track and update of phone list on monthly basis.

· Assist HR Operations team in administrative tasks.

· Other ad hoc duties as assigned by supervisor.

Requirements:

· 2-3 years of relevant experience in an office environment

· Proficient in Microsoft Office

· Handling of basic incoming/outgoing calls

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Company Overview

Dental Werks is a leading dental practice in Bukit Timah, Singapore, known for excellence in oral healthcare. Our skilled dentists and modern clinic provide top-quality treatment and a collaborative work culture for career growth in the dental industry.

Job Summary

Join Dental Werks as a Dental Surgery Assistant cum Receptionist to support dental professionals and manage administrative tasks, ensuring smooth clinic operations in a full-time role with a 5.5-day work week.

Responsibilities

• Assist dentists during dental procedures by handing instruments, mixing materials, and managing the clinical environment to ensure efficient treatment delivery
• Sterilize and maintain dental equipment, instruments, and supplies to uphold infection control standards
• Greet patients warmly and manage appointment scheduling to optimize clinic workflow
• Handle patient inquiries and perform administrative tasks to support daily operations
• Maintain accurate and confidential patient records to ensure data integrity and privacy
• Support the dental team with various duties as needed to contribute to overall clinic effectiveness

Preferred competencies and qualifications

• Previous experience as a Dental Surgery Assistant or in a similar healthcare support role to perform clinical and administrative tasks effectively
• Strong interpersonal and communication skills to interact clearly and empathetically with patients and team members
• Excellent organisational and multitasking abilities to manage multiple responsibilities efficiently
• Proficiency in English, both written and verbal, to communicate accurately with patients and staff
• Attention to detail and commitment to maintaining high standards of sterilization and infection control for patient safety
• Genuine interest in the dental industry and motivation to contribute to patient wellbeing

General Description: We are seeking a proactive and detail-oriented Receptionist cum Administrative Assistant to support the full spectrum of administrative functions and ensure the smooth day-to-day operations of the office.

Scope & Responsibilities:

• Report to the Administrative Manager and provide administrative support during office hours (Monday to Friday, 8:00 AM to 5:30 PM).
• Assist the Administrative Department with daily administrative duties and office operations.
• Attend to inquiries from directors, visitors, and guests professionally, including managing incoming telephone calls.
• Serve refreshments to directors, visitors, and guests when required.
• Maintain a clean, organised, and welcoming reception area, and direct visitors appropriately.
• Oversee office housekeeping matters and coordinate with cleaning personnel.
• Manage meeting room bookings and ensure meeting facilities are properly prepared.
• Ensure the smooth operation of office equipment and monitor service contracts and renewal schedules.
• Handle document scanning, printing, photocopying, filing, and other document management tasks.
• Maintain records of incoming and outgoing mail, courier services, and deliveries.
• Source cost-effective vendors and suppliers as required.
• Arrange travel bookings, visa applications, accommodation, and transportation for employees.
• Coordinate with external vendors and service providers to maintain office facilities and services.
• Assist in the procurement and distribution of corporate gifts, festive gifts, and company souvenirs.
• Monitor and maintain inventory levels of office stationery, pantry supplies, and other office necessities.
• Assist in organising employee engagement and welfare activities.
• Carry out other duties and responsibilities assigned by the Company from time to time.

Requirements:

• Relevant administrative experience is preferred.
• Minimum GCE O' Level qualification or equivalent.
• Entry-level candidates with a positive attitude and willingness to learn are welcome to apply.
• Occasional after-office-hours support may be required for travel arrangements due to differing global time zones.
• Occasional after-office-hours coordination with external vendors may be required when necessary.
• Possess a problem-solving mindset and the ability to multitask effectively.
• Proficient in Microsoft Office applications.
• Independent, meticulous, and a fast learner with good communication skills.
• Good telephone etiquette and customer service orientation.
• Positive attitude with a willingness to learn and contribute.
• Pleasant personality with strong interpersonal and teamwork skills.

**Interested candidates are invited to submit their detailed resume, stating their current and expected salary, notice period, and availability.

We regret that only shortlisted candidates will be notified.

Responsibilities

• Provide assistance to dentist during dental treatment/surgery
• Maintaining and sterilizing instruments, equipment and work areas
• Comply with Infection Control Standards
• Casting of models and fabrication of retainers
• Process X-Rays under direction of dentists
• Perform administrative and receptionist duties
• Answering of telephone calls and enquiries from patients
• Maintaining appointment schedules by calling patients for follow-up and for recall appointments
• Registration of patients for their appointments, and discharging patients after their treatment (includes payment, medicine dispensation, scheduling of next appointment etc)
• Any adhoc duties assigned by the clinic manager

Requirements

• At least 1 year of relevant working experience in a dental clinic preferred
• Candidates must be fluent in English
• Courteous, with good communication and interpersonal skills
• IT literate (able to use clinic software, e-mail, Microsoft Word & Excel)
• Clinic operating hours: Monday-Thursday 9 am to 9 pm, Friday 9am to 630pm, Saturday 9 am to 5 pm, Sunday 9 am to 1 pm.
• Willing to work night sessions and weekends

Job Description:

· Answer and direct phone calls.

· Welcome visitors in friendly manner.

· Attend to walk-in visitor.

· Maintain reception area and all common areas in a clean and tidy manner at all times.

· Keep detailed and accurate records of visitor.

· Receive deliveries; sort and distribute incoming mail.

· Keep track and update of phone list on monthly basis.

· Assist HR Operations team in administrative tasks.

· Other ad hoc duties as assigned by supervisor.

Requirements:

· 2-3 years of relevant experience in an office environment

· Proficient in Microsoft Office

· Handling of basic incoming/outgoing calls

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)