Key Responsibilities: -
1. Procurement & Sourcing
·      Assist in sourcing suppliers, subcontractors and service providers
·      Assist in identifying alternative suppliers when required
·      Request and compile quotations from suppliers for comparison
·      Support price comparison and procurement evaluation activities
·      Follow up with suppliers on quotations, delivery schedules and order confirmations
2. Purchase Order(PO) Management
·      Prepare and issue Purchase Orders (PO) accurately and timely
·      Ensure PO details (specifications, quantities, pricing, delivery terms)are correct
·      Track PO status and follow up on order confirmations
·      Maintain proper PO records for audit and traceability
3. Supplier Coordination
·      Communicate with suppliers regarding delivery schedules and order status
·      Maintain and update supplier database and approved vendor list
·      Assist in resolving supplier-related issues such as delivery delays or discrepancies
·      Build and maintain good working relationships with suppliers and vendors
4. Inventory & Material Coordination
·      Coordinate with store, production and project teams on material requirements
·      Monitor stock levels and assist in material replenishment planning
·      Track incoming deliveries and ensure supporting documents (DO, GRN, Invoices) are properly received
·      Handle urgent purchasing requests for site and operational needs
5. Documentation & Audit Compliance
·      Maintain accurate procurement documentation including PO, DO, INV and GRN
·      Verify supplier invoices against PO and delivery records before submission to Accounts
·      Ensure proper document filling and compliance with internal procedures and audits requirements
·      Support internal and external audits by preparing required procurement records and documentation
6. Cost Control & Budget Monitoring
·      Conduct cost comparisons and analysis for procurement decisions
·      Monitor price trends for key materials (e.g., steel, copper, electricalcomponents)
·      Support cost-saving initiatives and value engineering efforts
·      Assist in budget tracking for projects and operational purchases
7. System& Data Management
·      Update procurement records in accounting system (e.g., AutoCount)
·      Maintain accurate supplier pricing records and procurement history
·      Prepare procurement reports and summaries when required
·      Ensure proper data accuracy and document traceability
8. Administrative& Operational Support
·      Support daily administrative activities within the procurement department
·      Coordinate with internal departments to ensure smooth procurement operations
·      Assist management with procurement-related tasks and reporting
·      Perform any other ad-hoc duties assigned by the management