Total 1,111 Full-time Senior Executive operations advisor job vacancies

Department:Corporate / Compliance

Reporting To:COO / Management

Job Summary

This role is suitable for candidates from:

• Cloud vendors / cloud resellers / MSP environments
• AWS / GCP / Azure operational background
• Internet / SaaS / hosting / tech-related operational environments

What we are looking for:

• 2–3 years of operational experience
• Familiar with cloud account operations, billing, invoices, customer coordination, or vendor operations
• Strong sense of responsibility and ownership
• Able to multitask and work in a fast-paced environment
• Good communication and coordination skills
• Leadership potential is a plus

Academic results are not our main priority. We value:

• Working attitude
• Execution capability
• Stability
• Ability to learn and adapt

Please share candidates who are:

• Hands-on
• Mature in handling operational matters
• Willing to grow long term
• Comfortable working in a structured and evolving environment

* We are not looking for purely administrative/customer service profiles without operational ownership.

* Candidate must have experience in cloud operation that involves in customer management, billing, incentive program and leadership skill (bonus)

Apply Link: https://jobs.persolmalaysia.com/detail/39002?apply_id=39002&utm_source=jobstore&utm_medium=sponsored

Contact Email: jiayi.neoh@persolapac.com

Benefits:

A. FlexiBenefit Program (Effective Jan 1, 2026)

• Annual post-tax budget of RM 3,000 per eligible employee
• Customizable across five categories:
• Health & Medical Wellness
• Learning & Development
• Sports & Fitness
• Family & Lifestyle
• Work Efficiency & Commuting
• Available upon successful probation completion.

B. Hybrid Work Benefit

• Business Development roles: Fully remote upon confirmation
• Solution Architects, Technical Account Managers, Operation Specialist, Cloud Operations Team Lead , Compliance Executive / Compliance Specialist :
• Upon confirmation: 4 days in-office + 1 remote day
• After 1 year + strong performance (Grade B+): 3 days in-office + 2 remote days
• Highlights: Structured flexibility, work-life balance, and performance-based progression.

C. Additional Benefits

• Flexible clock-in time
• Annual Leave: 14 days (years 1–5), 20 days (year 6 onward)
• Medical insurance (outpatient & hospitalization)
• Clear career progression & promotion opportunities
• Office within a 10-minute walk from public transportation

部門：公司/合規

報告對象：營運長/管理階層

職位概述

該職位適合以下背景的候選人：

• 雲端供應商/雲端經銷商/MSP環境
• AWS/GCP/Azure 維運背景
• 網際網路/SaaS/主機/科技相關營運環境

我們正在尋找：

• 2-3年營運經驗
• 熟悉雲端帳戶操作、計費、發票、客戶協調或供應商運營
• 強烈的責任感和主人翁意識
• 能夠同時處理多項任務，並適應快節奏的工作環境。
• 良好的溝通協調能力
• 領導潛質是一項優勢

學術成績並非我們的首要目標。我們更看重：

• 工作態度
• 執行能力
• 穩定
• 學習和適應能力

請推薦以下候選人：

• 動手實踐
• 在處理營運事務方面成熟穩重
• 願意長期發展
• 能夠適應結構化且不斷變化的工作環境。

* 我們不需要只有行政/客服經驗而沒有營運管理能力的人員。

* 應徵者必須具備雲端營運經驗，包括客戶管理、計費、激勵計畫和領導能力（加分項）

申請連結：https://jobs.persolmalaysia.com/detail/39002?apply_id=39002&utm_source=jobstore&utm_medium=sponsored

聯絡信箱：jiayi.neoh@persolapac.com

好處：

A. 彈性福利計畫（自 2026 年 1 月 1 日起生效）

• 每位符合資格的員工每年稅後預算為 3,000 令吉
• 可在五大類別中進行客製化：
• 健康與醫療保健
• 學習與發展
• 運動與健身
• 家庭與生活方式
• 工作效率與通勤
• 試用期滿合格後即可取得。

B. 混合工作福利

• 業務拓展職位：確認後可完全遠距辦公
• 解決方案架構師、技術客戶經理、營運專家、雲端營運團隊負責人、合規主管/合規專家：
• 確認後：4 天辦公室辦公 + 1 天遠距辦公
• 一年以上表現優異（B+級）：每週3天在辦公室辦公，2天遠距辦公
• 亮點：結構化的靈活性、工作與生活的平衡以及基於績效的晉升。

C. 其他福利

• 彈性的打卡時間
• 年假：14天（第1-5年），20天（第6年及以後）
• 醫療保險（門診和住院）
• 清晰的職涯發展路徑與晉昇機會
• 辦公室距離公共交通站點步行僅需 10 分鐘。

• Position: Assistant Manager, 3PL Warehouse Operations.
• Salary: RM 4000-5000.
• Job location: Container Terminal 1, Off Jalan Tenggiri, North Port, Port Klang.

The hiring company

This is an integrated transport and logistics company,providing international freight forwarding and logistics services across Asia, Australia and Europe/America continents. Currently they have an opportunity for the right person to manage their 3PL facilities located at North Port (and West Port) in Port Klang area. They are looking for experienced and inspirational leader to lead the warehouse operation team in North Port and West Port, Port Klang.

Roles & Responsibilities

As Assistant Manager for the warehouse operation activities, the role is hands on and varied and it is imperative that leadership is displayed by hands on approach to all aspects which will involve picking and packing clients orders in a high volume and high pressure environment, maintaining a clean and tidy warehouse, dispatching of freight of freight using computerized software. This role requires to deputize for Warehouse Operations Manager as and when required.

The overall responsibilities will be:

*Manage and responsible for overseeing the day-to-day operational activities of the warehouse.

*Manage and direct inbound/outbound operations/shipments, oversee inventory functions and direct, lead and revise the implementation of contingency plans,if required.

*Ensure customer orders are dispatched in accordance with the agreed service agreement.

*To manage and supervise a team of warehouse staff to carry out and support daily operation activities, ensuring effective distribution and inventory system within the logistics facilities. 

*Responsible for the overall warehouse inventory accuracy and annual stock take and integrity.

*Ensure that all operations at the warehouse are compliant to safety,environmental and health standards.

Requirements: Candidate profile

The right ideal candidate for this senior role will be someone well organized with a solid 5-8 years experience in warehouse operations, picking and packing ,customer services or similar environment preferred, and have the ability to communicate effectively with their team and customers.

-Malaysian age 30-45.

-Possess a Diploma qualification in Supply Chain/Logistics Management or Business.

-A forklift license would be ideal,useful and beneficial.

-Previous experience in managing 3PL facility a huge advantage and will be highly considered.

-Demonstrated supervisory role in previous experience of managing 3PL warehouse operations.

-Knowledge of both warehouse and logistics practices.

-Good communication and people management skills.

-Good organization skills and ability to oversee others.

-Computer literate with basic knowledge of Excel, Word applications.

HOW TO APPLY

Interested candidates are hereby invited to apply by forwarding a copy of your complete resume (in simple Word format) for our review. You may apply online via JOBSTORE by clicking the apply button to submit your application.

Alternatively,candidates may forward resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

[Policy of free job placement for job seekers]

Yes,it is absolutely free to job applicants. Chrisjac as the recruitment partner does not impose any charges or fees to candidates who apply jobs under our recruitment services.Please do not provide your bank or payment details when apply jobs listed under Chrisjac Recruitment.

For more job openings, please visit our website at www.chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

• 職位：助理經理，3PL倉庫營運。
• 薪資：4000-5000 馬幣。
• 工作地點：1號貨櫃碼頭，Jalan Tenggiri，北港，巴生港附近。

招募公司

這是一家綜合性運輸物流公司，業務遍及亞洲、澳洲和歐洲/美洲，提供國際貨運代理和物流服務。目前，他們正在尋找合適的人才來管理位於巴生港北港（和西港）的第三方物流設施。他們正在尋找一位經驗豐富、富有遠見的領導者，帶領巴生港北港和西港的倉庫營運團隊。

角色與職責

身為倉庫營運助理經理，此職位工作內容豐富多元，需要親力親為，展現領導能力。具體工作包括在高強度、高壓力的環境下揀貨包裝客戶訂單、保持倉庫清潔整齊、使用電腦軟體進行貨物調度等。此外，該職位還需在必要時代理倉庫營運經理的職責。

整體職責包括：

*負責管理和監督倉庫的日常營運活動。

*管理和指導入庫/出庫操作/發貨，監督庫存職能，並在需要時指導、領導和修改應急計劃的實施。

*確保客戶訂單依照約定的服務協議出貨。

*管理和監督倉庫員工團隊，執行和支援日常營運活動，確保物流設施內有效的配送和庫存系統。

*負責倉庫整體庫存的準確性、年度盤點以及庫存完整性。

*確保倉庫的所有作業符合安全、環境和健康標準。

要求：候選人簡介

擔任此高階職位的理想人選應具備良好的組織能力，擁有 5-8 年的倉庫營運、揀貨包裝、客戶服務或類似環境方面的經驗，並能夠與團隊成員和客戶進行有效溝通。

-馬來西亞人，年齡 30-45 歲。

-持有供應鏈/物流管理或商業相關專業的文憑。

-擁有堆高機駕駛證將是理想之選，非常有用且有益。

- 具備第三方物流設施管理經驗者優先考慮。

-在以往管理第三方物流倉庫營運方面展現主管能力。

- 具備倉儲和物流方面的知識。

良好的溝通和人員管理能力。

- 具備良好的組織能力和領導能力。

-具備電腦操作能力，掌握Excel、Word等辦公室軟體的基本知識。

如何申請

有意者請將完整履歷（Word格式）寄給我們審核。您也可以透過JOBSTORE線上申請，點選「申請」按鈕提交申請。

或者，應徵者也可以直接將履歷寄至我們的信箱jobs@chrisjac.com.my。

[提供求職者免費就業安置政策]

是的，求職者完全可以免費使用我們的服務。作為招募合作夥伴，Chrisjac 不會向透過我們招募服務申請職位的候選人收取任何費用。請勿在申請 Chrisjac Recruitment 發布的職位時提供您的銀行或付款資訊。

更多職缺，請造訪我們的網站www.chrisjac.com.my

福利待遇

• 休閒著裝要求
• 個人休假
• 開放文化

COMPANY DESCRIPTION

The Community Foundation of Singapore (CFS) is a trusted philanthropy partner that helps individuals, families, and businesses give effectively. As Singapore's leading provider of Donor-Advised Funds (DAFs), CFS works with donors, charities, and partners to address diverse community needs through strategic grantmaking and advisory services. Our work is grounded in strong governance and a focus on outcomes, ensuring philanthropy is thoughtful, accountable, and impactful.

For more information, visit www.cf.org.sg

RESPONSIBILITIES

The ideal candidate will offer knowledge, experience and innovative ideas around donor cultivation and relationship management.

The main responsibility is to create and execute the full lifecycle of the donor experience mainly through the donor advised fund (DAF). This is focused on giving opportunities, to achieve the donor's philanthropy goals. This position facilitates active relationships with high-net-worth individuals (HNWI) and corporate donors by providing strategic advice and promoting best practices.

Key Responsibilities:

• Manage a portfolio of donors, cultivating and sustaining active relationships that encourage and inform their charitable giving.
• Engage and guide a broad range of donor types from self-directed, to donors who have yet to take advantage of CFS's advisory services and low activity funds, as well as those open to exploring complex charitable programmes.
• Work closely with corporate and individual donors to develop strategic philanthropic strategies.
• Provide excellent service; advise donors in articulating, planning and achieving their giving goals.
• Provide strategic philanthropy advisory to donors by recommending impactful programme solutions using logic model/theory of change to guide their giving to be more deliberate and informed.
• Proactively provide information and respond to donors' philanthropy priorities. Collaborate across teams to facilitate fund administration and donations.
• Connect donors to meaningful funding opportunities by collaborating with the charity-facing teams on philanthropy recommendations and grantmaking.
• Lead ad-hoc projects to increase donor affinity and donor engagement, expand advisory services, improve efficiencies, build capacity and capabilities of the team.
• Collaborate with the Communications & Marketing and charity-facing teams to present educational opportunities for donors and/or their employees to learn more about the charitable landscape in Singapore.
• Proactively develop business plans to build scale at organisational level.
• Lead of team of philanthropy advisors.
• Support manager in driving excellence in strategic philanthropy advisory across the other advisory teams.

• A Degree from an accredited tertiary institution, or comparable qualifications.
• At least 10 years of experience working in an advisory role, foundation, business development, fundraising or front-facing client relations.
• A team player, with experience working with a high degree of independence in a time-sensitive environment.
• Strong sense of confidentiality; superior interpersonal skills with an ability to work with diverse audiences, senior corporate leaders and HNWIs.
• Ability to analyse and synthesise information towards a longer-term objective.
• Demonstrated excellence in written and verbal communication in English and Mandarin, essential for effectively engaging Chinese stakeholders and building trusted relationships.
• Agile and flexible thinker able to thrive in a fluid work environment.
• Familiarity with the non-profit sector and major sources of wealth would be advantageous.

• Candidates will be assessed during selection process to determine the role most suited to their experience and capabilities.
• We regret that only shortlisted candidates will be notified

Due to ongoing growth at Radius, we are looking for a Senior Account Management Advisor  to join our team at our office in Kuala Lumpur, Malaysia.

In this role, you will be selling our fuel cards into the Malaysia market and will enjoy a varied role with fantastic opportunities to progress and develop your career.  

Key Responsibilities

• Serve as the main point of contact for assigned customers.
• Build and maintain trusted advisor relationships by proactively anticipating customer needs.
• Identify and resolve potential blockers to ensure continuous use of Radius products.
• Monitor and analyse customer product usage to forecast and track sales metrics.
• Drive revenue growth through upselling and cross-selling to existing clients.
• Generate referrals from existing customers to expand the client base.
• Reduce customer attrition by engaging and negotiating with customers considering account closure.
• Liaise with internal departments to ensure customer requirements align with company objectives.
• Provide cross-departmental support on an ad-hoc basis.
• Respond to customer enquiries promptly in line with target service levels.
• Resolve customer issues through effective escalation management and follow-up.
• Track and manage emails related to performance reviews.
• Support report generation, data gathering, and data cleansing activities as required.
• Maintain an average talk time of approximately 2.5 hours per day.

Leadership & Customer Service Oversight Responsibilities

• Train, coach, and mentor Customer Service Representatives to achieve service level agreements (SLAs), effectively manage customer enquiries, and deliver a high standard of customer support.
• Support the resolution of complex customer escalations and ensure timely issue resolution.
• Optimise Salesforce utilisation and configuration to improve ticket management, customer profile maintenance, workflow efficiency, and cross-selling opportunities.
• Collaborate closely with Sales, Credit, and Customer Service teams to ensure a seamless end-to-end customer journey.
• Monitor customer service performance metrics and identify opportunities for process improvements and enhanced customer satisfaction.
• Promote best practices across customer service and account management functions to support business objectives and customer retention.

   

Job Summary

An Operations Executive is responsible for monitoring and planning the operation schedule in ensuring smooth vessel operations throughout the fleet.

The Position

Operations Executive: This role requires excellent communication and organizational skills, as well as the ability to multitask and work independently.

Some common duties of an Operations Executive may include:

Operations Executive Job Description:

• Receive and allocating job orders to Cargo Officer.
• Timely liasing with agents and manage bunkers and terminal loadings.
• Maintaining an organized filing system, managing records, and updating databases.
• Planning the job schedule for smooth operations of the fleet on daily basis.
• Maintain close contact with ship agencies for timely updates.
• Assist in any ad-hoc duties, projects, and activities as and when required.

Overall, an Operations Executive should be able to multitask, work independently, and have excellent communication and organizational skills. This role plays a crucial role in the safe and smooth functioning of the operations department.

JOB DESCRIPTION

Reporting to the General/Operations Manager, the incumbent will support vessel turnaround by handling port formalities, bunkering, cargo, cruise, and husbandry operations, including technical calls. While applicants should have experience on most of the responsibilities below, ample training and coaching will be provided to the right candidate.

RESPONSIBILITIES

Mainly but not limited to:

• Plan, coordinate and execute all aspects of port calls, including for cargo and cruise vessels, to ensure safe, efficient and timely turnaround.
• Plan, perform and coordinate port agency work for both cruise and cargo vessels, including berth and terminal arrangements, liaison with all relevant authorities and terminals, and completion of Immigration, Customs and other port formalities related to the vessel’s port stay.
• Coordinate and handle all operational and husbandry matters for vessels’ port calls, including but not limited to bunkering, cargo and cruise operations, crew changes, stores, provisions, spares, medical assistance and related services.
• Handle vessels’ technical calls, including drydocking, ship repairs and related operational arrangements.
• Carry out accurate and timely electronic data entry and updates at all stages of the port call and maintain proper records in the relevant systems.
• Supervise, and where necessary actively handle, port calls in other countries (e.g. Malaysia, Indonesia, South Korea, etc.) by acting as Hub Agent and coordinating with local partners.
• Work and communicate effectively with various Principals (including but not limited to shipowners, charterers and operators) and local suppliers on all ship matters related to the port call.
• Physically attend vessels and act asboarding officer for cash-to-master (CTM) delivery, documentation or any other operational requirement whenever deemed necessary.
• Prepare and issue Proforma Disbursement Accounts (PDA) and forward them to Principals where required.
• Thoroughly verify and submit all vessel-and port-call-related invoices to the Accounts/Finance department for issuance of Final Disbursement Accounts (FDA).
• Perform any other operational or ad hoc duties as may be assigned by the Superior/Management from time to time.

EDUCATION & EXPERIENCE:

• ‘N’ or ‘O’ level and above
• 1 – 2 years of previous experience as a port agent
• Experience in handling port agency matters for cruise vessels or being WSH certified will be considered a valuable addition.

SKILLS / COMPETENCIES:

• Proficient in MS Office applications (Excel, Word, etc.)
• Strong organisational and multitasking abilities
• Ability to work independently and collaboratively within a team
• Meticulous and willing to learn
• Organised, detailed and deadline oriented
• Customer-focused and proactive, with clear and confident communication skills

WHAT WE OFFER

• Flexible work arrangement
• Career growth
• Supportive and collaborative working environment
• Comprehensive medical insurance benefits
• Employee well-being programmes
• Performance-based bonus
• A five-day work week, with the possibility to work from home one day a week
• Competitive salary, depending on previous relevant experience

HOW TO APPLY

Please apply via MyCareersFuture or send your CV to hr.singapore@cambiasorisso.com

EQUAL OPPORTUNITY STATEMENT

CambiasoRisso is an Equal Opportunity Employer committed to diversity and inclusion.

Responsibilities

• Implement clinic service SOP and improve patients service quality to meet customer satisfaction
• Execute the process of providing TCM services in the company
• Liaise with clinic managers to monitor clinic overall management and track performance
• Ensure smooth running of clinic operations
• Handle, resolve and communicate complaints and incidents
• Execute all company’s clinic assistant related matters including but not limited to: Roster/schedule/conduct/performance
• Plan and execute referral scheme between different healthcare partners.
• Any ad hoc duties assigned according to business needs.

Requirements

• Experience in TCM / Spa / Western Clinic / Aesthetic / related field
• Min Diploma / Degree in any field
• Good organizational and time-management skills
• Ability to multi-task and perform well in stressful situations
• Communication skills with customer service orientation
• Meticulous with a keen eye for details
• Works well independently and has strong operational skills
• Develops strong relationships with co-workers and has strong leadership skills

ASEANet Manpower Consulting Is a boutique search firm and our founder and consultants have years of experience from various industry and businesses background. Our expertise include Executive Search, Permanent Placement , Career Transition and Talent Development.

We connect outstanding people with the best Innovative Companies.

ASEANet Manpower Consulting offer different specialisms including:

Accounting & Finance, Admin & Secretarial, Banking, Construction, Engineering, Events, Education, Financial, F&B , Healthcare & Medical. , Supply Chain & Logistics, Manufacturing, Retail, and Information Technologies. With our professional recruitment service, we can assist

you with your desired career path.

Contact us for a FREE Consultation.

We believe that YOUR SUCCESS - IS OUR MISSION.

Our client are looking for next team members to join their growing team:

Job Responsibilities：

Comply with workplace safety procedures and support incident reporting when required.

Track vessel schedules through Portnet and Jurong Port systems and coordinate with shipping agents.

Communicate with customers and plant operators regarding delivery schedules and order updates.

Schedule and oversee driver assignments to achieve delivery targets.

Monitor vehicle movements using GPS and manage Prime Movers and drivers.

Prepare and check shipping documentation and process PODs promptly.

Respond to customer enquiries and provide timely solutions.

Review driver trip records and handle urgent operational requests.

Provide standby support for operational emergencies on a rotational basis.

Job Requirements:

GCE 'A' Level or Diploma in Logistics, Supply Chain Management, or related discipline.

At least 3 years of experience in 3PL, Transport Operations, Traffic Planning, or Workforce Scheduling.

Good communication and coordination skills.

Able to work independently and perform under pressure.

Strong analytical and problem-solving skills with a proactive attitude.

Team-oriented with good interpersonal skills.

Proficient in Microsoft Office applications.

Willing to participate in 24/7 rotational standby support.

Chua Mui Khim

( EA Registration Number : R22104766)

ASEANet Manpower Consulting Pte Ltd

(Co Reg : 202141565E / EA License: 21C0866)

We regret to inform that only shortlisted candidates will be notified

Operations Executive (Construction, Hardware & Engineering Services)

Job Summary

Asian Metal & Enggr Pte. Ltd. is seeking an Operations Executive to oversee and coordinate daily business operations, manpower deployment, project support activities, procurement coordination, and administrative functions. The successful candidate will ensure smooth execution of company operations while maintaining efficiency, compliance, and customer satisfaction.

Key Responsibilities

• Coordinate and monitor daily operational activities across construction, engineering, and hardware supply projects.
• Plan and manage manpower deployment according to project requirements.
• Liaise with clients, suppliers, subcontractors, and site personnel to ensure smooth operations.
• Coordinate material deliveries, equipment allocation, and project logistics.
• Monitor project schedules and assist in resolving operational issues.
• Prepare operational reports, work schedules, and management updates.
• Support procurement activities including sourcing, purchasing, and supplier coordination.
• Maintain operational records, documentation, and compliance requirements.
• Ensure timely completion of assigned tasks and operational targets.
• Assist management in improving workflow efficiency and cost control.
• Coordinate with finance and administration teams on invoicing, project claims, and payment follow-ups.
• Ensure compliance with company policies, workplace safety requirements, and operational procedures.

Requirements

• Diploma or Degree in Business Administration, Operations Management, Engineering, Construction Management, or related field.
• Minimum 2–5 years of relevant experience in operations, construction, engineering, logistics, or project coordination.
• Strong organizational and problem-solving skills.
• Good communication and interpersonal abilities.
• Ability to manage multiple projects and deadlines.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Experience in construction, manpower supply, or hardware industry will be an advantage.

Salary Range

S$3,500 – S$5,000 per month

Company Description

Care-Way Hi-Tech Logistics is a fast-growing organization dedicated to providing innovative and efficient logistics solutions for businesses worldwide. Known for its customer-focused approach, the company leverages advanced technology to streamline supply chain processes and ensure timely deliveries. By prioritizing operational excellence and reliability, Care-Way Hi-Tech Logistics has established itself as a trusted partner in the logistics industry.

Role Description

This is a full-time, on-site role for an Operations Executive. The Operations Executive will support day-to-day logistical operational activities, ensuring efficiency and alignment with operational goals. Responsibilities include managing logistical operational processes, liasing with partners, coordinating with cross-functional teams, and ensuring compliance with company standards and policies. The role requires excellent organisational skills, attention to detail, and a proactive approach to problem-solving.\

Key Responsibilities

• Execute multi-modal freight operations across air, sea, and land transport
• Process import/export documentation and permit declarations via TradeNet
• Coordinate shipments with overseas agents, carriers, and local service providers
• Handle cargo operations using CCN hub and freight management systems
• Manage transport document execution (AWB/BL) and cargo insurance arrangements
• Ensure regulatory compliance and quality standard

Qualifications

• Minimum diploma in Logistics, Supply Chain Management, or related field.
• 1 - 3 years of freight forwarding, or related field operations experience across multiple transport modes.
• Excellent Communication and Interpersonal Skills to collaborate with diverse teams and stakeholders
• Ability to adapt to a fast-paced work environment and manage multiple priorities
• Prior experience in a similar role or in a fast-growing company is beneficial

What We Offer

• Competitive salary package
• Professional development opportunities
• 5-day work week
• Collaborative work environment
• Career progression within growing operations team
• Comprehensive training and certification support

How to Apply

Interested candidates should submit their resume highlighting relevant experience and certifications.

Only shortlisted candidates will be contacted. We thank all applicants for their interest

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 1,200 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The role of Operations Executive (OE) is to assist the Operations Manager (OM) in the strategic management of Fernvale Gardens School's environment (estate, facilities, resources, processes), school safety and security, risk management, health matters and emergency preparedness processes. Areas of focus for the OE include but not limited to the following:

• Execute daily operational processes and ensure smooth running of school operations
• Coordinate vendors and follow up on maintenance, services and issues
• Track and report operational data (e.g. incidents, faults, compliance)
• Maintain documentation and support SOP implementation
• Support operational rhythms (e.g. daily checks, weekly reporting cycles)

The OE is also required to help supervise and manage a team of operational support assistants and contract cleaners as well as cover the OM duties in his absence where possible.

The school supports students with intellectual disability including those with Autism Spectrum Disorder (ASD) from ages 7 through 18. Our staff are key in supporting our students towards becoming independent adults and community contributors.

Job description:

• Regularly check the premises for damages and ensure cleanliness and a safe learning environment.
• Liaise with relevant stakeholders (e.g. MINDS HQ, MOE, SLA, BCA etc) to manage physical / technological infrastructure improvement and facilities maintenance works
• Documentation of building plans, school design, generic manuals, warranties project handing-over etc.
• Manage fault reporting and ensuring close follow up with term contractors
• Manage school facilities booking and evaluate to optimize use
• Management of access and attendance electronic systems
• Carry out joint spot-checks with NEA on cleanliness of the school and proper maintenance of anti-mosquito regimes
• Be part of the School Safety Committee to ensure the safety of all in the event of emergencies and heightened health and safety risk situations
• Provide inputs for Risk Assessment and Management for Term Contractors
• Execute SOPs for emergency preparation, readiness and response
• Liaise with external regulatory organisations (e.g. NEA, LTA, Traffic Police, SPF) for Safety, Security and Emergency Preparedness. Help conduct Safety, Security and Emergency Preparedness audits, including internal and external exercises
• Perform the role of Assistant Fire Safety Manager to assist the OM on fire safety measures in accordance to the Fire Safety Act. Ensure proper maintenance of fire equipment and update of escape routes maps Ensure security of school during movement of visitors and contractors in school, daily access control and vehicle traffic, car parking arrangement and conduct security check
• Ensure regular maintenance of security systems, CCTVs, fire alarms and operations check with security agencies
• Ensure proper maintenance and update of first aid kits
• Work with school leaders, teachers and social workers to manage students at risk (eg accompany social workers for home visits, accompany student to seek emergency medical treatment) when necessary
• Assist with discipline / behaviour regulation and maintenance of order of students for safety
• Assist the Student Management Team in monitoring of student movements and attendance where necessary (eg special arrangements for students' commute to/from school).
• Assist in the management of fixed assets, furniture and equipment, resources, supplies such as sighting, procurement, inventory record, maintenance etc.
• Assist in the management/maintenance/security of IT infrastructure such as LAN room, IT equipment, etc.
• Assist in the management/supervision/coordination of term contractors, vendors, school-bus transport operator
• Supervise and manage contract cleaners and school operational support assistants, including coaching, support and mentorship.
• Supervise and manage school para-staff, eg security officers
• Prepare and review reports

• Diploma of any discipline, preferably in facilities management or related field

• At least 3 years of relevant management /operations/safety / leadership experience will be an advantage.
• Strong interpersonal, organisation and communication skills, as well as the ability to lead and work well in teams.
• Good organisational and people management skills
• Exposure in Special Education schools (SPED) or social service sector is an added advantage

Oversee and manage daily operations to ensure efficiency and effectiveness.

Handle hiring and onboarding processes.

Submit weekly and monthly operations reports.

Order and manage inventory of consumables.

Monitor staff attendance at various sites.

Coordinate and conduct meetings with clients.

Reporting to the Operations Manager

We are an expanding company hiring talents to join us to be part of our growth.

Job Responsibilities :
- Complete day to day operations work, ensuring all export shipments are smooth
- 50% Office, 50% Warehouse
- Co-ordinate with Customer Service and warehouse team to fulfill Customers requirements
- Prepare full set of shipping documentations such as packing list, invoices and execute AWB
- Packing and moving of cargoes when required.
- Declare and apply custom permit related documents

Job Requirements :
- Entry level, fresh graduates are welcome
- Working hours after confirmation: 11am to 8pm (tentative hours)
- Able to work independently and a good team player
- Hands-on and have problem-solving approach
- Meticulous and detail oriented