Total 12,164 Full-time admin assistant job vacancies

Job Description:

• In charge of leading and directing projects and ensure they are directed towards a common objective
• Responsible for engaging and communicating with stakeholders to deliver project milestones and comply with strict deadlines
• In charge of ensuring client satisfaction and manage escalations, acting as single point of contact to the client
• In charge of ensuring that the project delivers as-sold solution, remains within the baseline budget and is delivered on time whilst maintaining quality criteria and client satisfaction
• Coordinate activities of the project teams through task delegation, resource assignment and programme management
• Take charge of proper documentation is in order
• Any other duties as assigned

Job Requirement:

• Minimum Nitec in Electronics / Mechanical / Electrical/ Mechatronics Engineering or related field
• Minimum with 1 year working experience in assembly of equipment / machinery industry

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Key Responsibilities

Logistics Operations Management

Assist in planning, coordinating, and supervising daily catering deliveries, buffet setups, teardown activities, and meal distribution programmes.

Ensure all deliveries are completed accurately, punctually, and in accordance with customer requirements.

Monitor delivery schedules and deployment plans to optimize operational efficiency.

Coordinate closely with Production, Kitchen, Sales, and Customer Service teams to ensure smooth execution of catering events and daily meal programmes.

Respond promptly to operational issues, delivery delays, and customer service concerns.

Fleet & Transportation Management

Oversee the deployment and utilization of company vehicles and drivers.

Monitor vehicle maintenance schedules, inspections, servicing, and cleanliness.

Ensure compliance with traffic regulations, vehicle safety requirements, and company policies.

Track fuel consumption and fleet operating costs and recommend cost-saving initiatives.

Catering Event Logistics

Plan manpower, transport, and equipment deployment for buffet functions, corporate events, weddings, and institutional catering projects.

Ensure all catering equipment, serving ware, tables, tents, and related assets are delivered, set up, and retrieved efficiently.

Conduct site assessments when required to facilitate smooth event execution.

Ensure all event logistics requirements are met according to service standards.

Team Leadership & Development

Supervise logistics coordinators, drivers, logistics assistants, and setup crews.

Prepare work schedules and manpower deployment plans.

Conduct staff training on operational procedures, customer service, food safety, and workplace safety.

Monitor staff performance and implement corrective actions where necessary.

Food Safety & Compliance

Ensure compliance with food safety regulations, hygiene standards, and company SOPs during transportation and handling of food products.

Monitor food holding temperatures and transportation practices to maintain food quality and safety.

Ensure compliance with workplace safety requirements and conduct regular safety briefings.

Investigate incidents, accidents, and service failures and implement corrective measures.

Inventory & Asset Management

Oversee the movement, storage, and accountability of catering equipment and logistics assets.

Monitor stock levels of logistics consumables and operational supplies.

Ensure accurate records of equipment issuance, returns, and maintenance.

Minimize losses, damages, and operational wastage.

Reporting & Continuous Improvement

Prepare operational reports, delivery performance reports, and KPI analyses.

Monitor logistics costs and recommend productivity improvements.

Support process improvement initiatives to enhance service quality and operational efficiency.

Assist management in budgeting, planning, and strategic logistics initiatives.

We are looking for a detail-oriented and proactive Shipping & Receiving Assistant. The successful candidate will be responsible for end-to-end shipment coordination, documentation compliance and cross-functional collaboration to ensure timely and accurate delivery of goods.

Key Responsibilities

Documentation & Compliance

• Prepare, verify and maintain all shipping documents to ensure completeness and compliance with local and international import/export regulations.
• Arrange Certificates of Origin and coordinate Singapore Chamber of Commerce endorsement.
• Validate and verify all export documents for assigned products and markets. Handle all Bill of Lading (BL) matters including draft BL verification, switch BL, freight payments and Letters of Indemnity (LOI).

Shipment Coordination

• Coordinate shipments with customers, truckers, agents, freight forwarders and shipping lines to ensure seamless logistics execution.
• Manage vessel bookings and monitor shipment schedules to meet delivery timelines.
• Send shipment advice and required documentation to customers within stipulated timeframes.
• Arrange dispatch of original documents upon receipt from vendors and track successful delivery to customers.
• Arrange transportation and inbound deliveries from suppliers to fulfil customer demand on time.

Customer Service & Communication

• Respond to customer enquiries promptly, professionally and with a solutions-oriented approach.
• Proactively communicate shipment status updates and flag potential delays to relevant stakeholders.
• Build and maintain strong working relationships with internal teams, vendors and external logistics partners.

Data Management & Reporting

• Maintain accurate and up-to-date shipping records, shipment tracking logs and inventory databases.
• Perform accurate data entry and clerical tasks in support of daily operations.
• Review freight costs, transportation rates and logistics-related expenses to identify cost-saving opportunities.

Warehouse & Operations Support

• Collaborate closely with the Warehouse team to ensure material readiness ahead of scheduled shipments.
• Assist warehouse personnel with general duties as directed, including stocking, stock pulling, packaging and material handling.
• Demonstrate willingness to be cross-trained across warehouse and logistics functions to support operational flexibility.

Job Requirements

• Minimum 2 years of experience in shipping, logistics or warehouse environment.
• Diploma or equivalent qualification in Logistics, Supply Chain Management or a related field preferred.
• Proficient in Microsoft Office applications(Word, Excel, Outlook).
• Strong attention to detail with a high degreeof accuracy in documentation.
• Able to work independently and manage multiplepriorities in a fast-paced environment.
• Proactive, reliable, and willing to takeinitiative.
• Adaptable and open to cross-functional responsibilities.
• Experience with SAP is preferred.
• Able to operate a power pallet jack safely, forklift certification is an advantage.
• Perform any ad-hoc duties as assigned by the Manager.

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO. This is a part-time role (approximately 4 hours per day, Monday to Friday) focused primarily on email management, communication, follow-ups, and executive support.

The ideal candidate is an excellent communicator with strong judgment, able to prioritize independently, draft professional responses, and ensure important matters are handled promptly.

Key Responsibilities

Email Management

• Review and triage the CEO’s inbox daily.

•  Categorize emails by priority and urgency.

•  Draft replies on behalf of the CEO for review and approval.

•  Handle routine correspondence independently where appropriate.

•  Ensure important emails are not overlooked and receive timely responses.

•  Maintain an organized inbox and filing system.

Executive Support

• Track action items and follow up with internal and external stakeholders.

• Prepare summaries of important emails, discussions, and decisions.

• Coordinate meetings and calendar scheduling when required.

• Assist with travel, logistics, and administrative arrangements as needed.

• Maintain records of key conversations and commitments.

Communication & Coordination

• Serve as a professional point of contact for partners, customers, candidates and other stakeholders.

• Coordinate across teams to gather information needed for responses and follow-ups.

• Ensure commitments made by the CEO are tracked and completed.

Requirements

• Excellent written and spoken English.

• Strong organizational and time management skills.

• High attention to detail.

• Ability to handle confidential information with discretion.

• Strong judgment and ability to prioritize independently.

• Proficiency with Gmail, Google Workspace, and common productivity tools.

Advantageous to have:

• Prior experience as an Executive Assistant, Personal Assistant, Chief of Staff, or Administrative Assistant.

• Experience supporting founders, CEOs, or senior executives.

• Familiarity with startup environments.

• Experience managing high-volume email inboxes.

What Success Looks Like

• CEO inbox remains organized and up to date.

• Important emails are responded to promptly.

• Follow-ups are consistently tracked and completed.

• Communication with stakeholders remains professional and efficient.

Working Arrangement

• Part-time: Approximately 20 hours per week.

• Flexible working hours, with availability during business hours for urgent matters.

• Remote or hybrid arrangement possible.

We're looking for an Assistant Finance Manager to oversee the finance operations across 3 entities within our group, including a family office, fund company and mobile game studio.

This is a sole contributor role, ideal for someone who is hands-on, detail-oriented, and comfortable managing the full finance function independently in a fast-paced environment.

What you'll be doing

• Handle full-set accounting, including General Ledger (GL) management, bookkeeping, and preparation of financial statements across 3 entities.
• Manage payroll operations, including salary processing, CPF submissions, and payslips.
• Ensure timely submission of management reports and financial reporting deliverables.
• Handle tax-related matters, including GST, corporate income tax filing, and coordination with tax authorities.
• Ensure compliance with Singapore Financial Reporting Standards (SFRS), local regulations, internal policies, and relevant accounting standards, including FRS 116 lease accounting where applicable.
• Manage accounting matters for assigned legal entities, including fair value assessment, net book value of investments, group reporting requirements, and MAS reporting requirements where applicable.
• Review and process payments with proper supporting documentation and approvals.
• Support statutory compliance matters, including filing of annual returns and working with corporate secretaries where required.
• Improve and streamline finance workflows and automation processes through technology tools.
• Work closely with external auditors, corporate secretaries, banks, tax agents, and relevant stakeholders.

What we're looking for

• Degree in Accounting, Finance, or related field.
• At least 7 years of experience in accounting firms, or finance-related roles.
• Strong experience in full-set accounting and handling multiple entities independently.
• Good understanding of Singapore financial reporting and tax regulations.
• Strong Excel skills; familiarity with VBA or automation tools.
• Detail-oriented, organised, and able to work independently with strong ownership.
• Comfortable operating in a lean and fast-moving environment.
• Bilingual in English and Mandarin to communicate with stakeholders.

Why Join?

• Work closely with leadership, gaining exposure beyond accounting (e.g. investments, business operations).
• Broad scope across multiple entities (family office, fund company, game studio), offering diverse and hands-on experience.
• Supportive and growth-oriented environment that values learning, well-being, and personal development.

Overall Job Objectives:

We are looking for a reliable and innovative Assistant Restaurant Manager to support the daily operations of our branch. In this role, you will assist in ensuring quality service, profitability, and a memorable dining experience for our guests. You’ll be responsible for managing operational records, addressing customer feedback, and fostering collaboration between team members.

Candidate must be very personable who is well capable of running a fast-paced operation doing 2-3 turns for each meal period while building long lasting relationships. They must have a stable experience of minimum 2 years in all their past roles as we are building a team for the long run. They must be good at proposing ideas to senior management or shareholders and leverage their ability to convince the team to follow through.

Core Responsibilities:

• Mainly assist the Restaurant Manager in overseeing and managing the branch.

• Keep detailed records of daily, weekly and monthly costs and revenues

• Manage and store vendors’ contracts and invoices

• Monitor compliance with safety and hygiene regulations

• Coordinate communication between front of the house and back of the house staff

• Gather guests’ feedback and recommend improvements to our menus

Job Specifications:

• A Bachelor’s Degree in any field (hospitality-related fields are a plus).

• Prior experience as a Restaurant Assistant Manager or in a similar role within the hospitality industry.

• Strong leadership, communication, and customer service skills.

• Excellent conflict resolution and team management abilities.

• Availability to work within the restaurant’s operating hours, including weekends and holidays.

Key Deliverables:

• Overseeing daily operations to ensure smooth functioning, profitability, and a high-quality dining experience.

• Maintain accurate records of costs, revenues, vendor contracts, and invoices, ensuring compliance with safety and hygiene regulations.

• Facilitate seamless communication between front-of-house and back-of-house staff, fostering collaboration and efficiency.

• Address guest feedback courteously, resolving issues promptly, and recommending menu or service improvements based on insights.

• Support staff scheduling, payroll oversight, and training initiatives, promoting a positive and productive team environment.

Benefits of the role:

• Monthly variable sales incentive

• Annual completion bonus of 1 month salary (For Full-time if applicable)

• Medical coverage (For Full-time if applicable)

• Group discount (Dining & Salon)

• T⁠raining & Career Growth

• Opportunity to cross-rain at Overseas Outlets

INITIA GROUP is the biggest brand concept leader in Singapore & Malaysia. We have been in the beauty and F&B industry for years and are now in Art, Retail, and Photo Studios. We are a fast-paced growing company, bringing all unique and on-trend concepts. We have a lot of expansions going on and we need additional talents in our growing family.

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If you’re excited about our company’s vision for this position and want to start the path of becoming one of our future leaders, we’d like to hear from you.https://initia.sg/

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APPLY NOW! 

Job Description:

• Prepare sales documents
• Ensure on time delivery to customers
• Perform any other ad-hoc duties

Application Procedures

Interested candidates, please email your resume to:

Attention: Jamie Tan Pei Zhen (CEI No. R2199473)

jamietan@recruitexpress.com.sg

Recruit Express Pte Ltd (EA No. 99C4599)

We are hiring contract admin assistant to be outsourced to our clients

Job responsibilities:

• Manage incoming mail, document scanning, filing, and record maintenance.
• Support corporate secretarial activities, including document preparation, certification, notarisation, and file management.
• Maintain and update client and corporate records within internal systems.
• Assist with client due diligence (CDD) reviews, compliance monitoring, and follow-up of outstanding documentation.
• Conduct basic background and public-source searches to support compliance requirements.
• Monitor compliance alerts, risk assessments, and ongoing review deadlines.
• Provide administrative and operational support to internal teams as required.
• Ensure accurate documentation and timely completion of assigned tasks.

Others:

Salary: Up to $2800

Hours: 8.30am to 6.30pm

Interested applicants, please email updated resume to north3@recruitexpress.com.sg

Joanna Chua
The Outsourcing Team
Recruit Express Pte Ltd
EA Lic: 99C4599

Position: Insurance Admin
Salary: up to $2500
Working Day: Mon-Fri
Working Hour: 9am to 5.30pm
Working Location: Woodlands

Job Responsibilities:

• Assist the team with daily administrative tasks.
• Help with document preparation and organization, making sure that all records are kept up to date.
• Manage data entry and accurate information updates.
• When necessary, coordinate follow-ups with both internal and external teams.
• Monitor submissions to make sure everything is handled efficiently.
• Answer common questions and help with simple coordination issues.
• Keep your filing system organized for convenient access.
• Schedules are well managed, set up meetings and send out reminders.
  

Qualifications & Requirements:

• Must have insurance working experience.
  

To Apply:

• You may email your resume to jj•@alignrecruitment.com.sg for more information.
• Regret to inform that only shortlisted candidates will be contacted by our consultants.

Align Recruitment Pte Ltd (20C0253)
JJ Tan (Reg No. R23112681)

What we do​
​The Finance and Accounting team is a business partner for internal and external stakeholders such as management, auditors, and banks. The team works with colleagues across the globe and provides exposure to interesting topics and projects related to our responsibilities. We cover key areas such as accounts payable, receivable, tax, and invoicing areas to name a few. In close collaboration with our controlling department, we provide a strong foundation for finance excellence. Our team consists of a range of professionals, junior and senior, which contribute to everyday operational success. The Finance and Accounting department is an essential pillar of the company; therefore, its members represent a valuable and respectable team that always strives for excellence.

What you will do​

​Contract Terms:

We are seeking a suitably qualified Finance & Admin to provide accounting and administrative support to the organisation. This position is offered on a1-year contract basis, with an option to renew subject to business requirements and satisfactory performance.

• Process staff claims and verify supporting documentation for completeness and accuracy.
• Perform reconciliation of vendor invoices and follow up on discrepancies in a timely manner.
• Post invoices into the accounting system accurately and on a timely basis.
• Generate and issue invoices in accordance with established procedures and timelines.
• Prepare payment runs and the relevant supporting documentation for review and processing.
• Maintain proper filing and records management for accounting and administrative documents.

• Take care of the documentation management (archiving: invoices, contracts, and other documents, etc.)

• Provide general administrative support, including mail collection and coordination of courier services.
• Undertake any other ad hoc duties as assigned by the Company from time to time.

What we are looking for​

​Requirements​

• Diploma, LCCI, NITEC, or equivalent qualification inAccounting, Finance, Business Administration, or a related discipline.
• Minimum 1 year of relevant working experience inaccounting, accounts administration, or a similar support function.
• Basic knowledge of invoice processing, staff claims,reconciliation, and payment preparation.
• Proficiency in Microsoft Office applications,particularly Excel and Word.
• Ability to work independently, follow established procedures, and meet assigned deadlines.
• Meticulous, organised, and responsible, with a strong attention to detail.
• Nice to have​
• First hand experience with SAP FI
• Previous experience in global company and work in international team

What we offer​

• A place where individuals are equally valued and where diversity and cultural differences are cherished.
• Competitive salaries and a broad range of benefits, some of which are highlighted below.
• Comprehensive Medical Outpatient Coverage.
• Broad range of competitive benefits.
• Hybrid working arrangement.

Job Title: Admin (M1-1047)
Location: Orchard
Working Hours: Monday-Friday 8.30am - 5.30pm
Salary: $2500-$3000

Job Description
Key Responsibilities
1.Provide comprehensive administrative support to ensure all daily business operations are executed smoothly and efficiently.
2. Manage the end-to-end lifecycle of business documents, including preparation, formatting, proofreading, and timely submissions.
3. Perform high-accuracy data entry and maintain essential administrative records to support team decision-making.
4. Establish and maintain organized physical and digital filing systems to ensure secure and rapid information retrieval.
5. Act as a reliable point of support for the management and various departments, assisting with assigned duties and cross-functional coordination.
6. Proactively undertake ad-hoc tasks and special projects as required to meet evolving business needs.

About the Role

We are looking for an organised and reliable PropertyOperations & Leasing Admin Executive to support the day‑to‑day runningof our co‑living studio portfolio. This role is hands‑on and involves maintenancecoordination, tenant onboarding, and leasing administration. You will workclosely with the Director and be a key part of keeping our units safe, well‑maintained,and tenanted.

This role does not require CEA registration. All leasingtasks are administrative/logistical.

Key Responsibilities

Property Maintenance & Facilities

• Coordinate vendors (cleaning, aircon, pest control, handyman, locksmith) and check completed work
• Maintain a compliance/servicing calendar across all units
• Conduct or schedule periodic unit inspections and flag safety issues
• Manage keys/access codes and coordinate access for tenants and vendors

Tenant Onboarding

• Arrange move‑in/move‑out logistics and condition checklists
• Prepare welcome packs and maintain tenant records
• Support deposit reconciliation (data gathering only)

Leasing Administration

• Update PropertyGuru/EdgeProp listings (content provided)
• Handle first‑line enquiries on availability, pricing, and unit specs
• Schedule and confirm viewing appointments
• Maintain enquiry and listing‑performance trackers

Requirements

Qualifications

• Minimum N/O‑Level or equivalent
• 1–2 years’ experience in admin, customer service, hospitality, or operations
• Candidates with 3–4 years’ experience in property management/co‑living/facilities admin are welcome
• Singaporean/PR preferred

Skills & Competencies

• Proficient in Excel/Google Sheets (tracking, basic formulas)
• Strong organisational and multitasking skills
• Clear written and spoken English
• Comfortable using WhatsApp and basic listing platforms
• Basic spoken Mandarin (for vendor/tenant communication)

Physical Requirements

• Able to travel independently between units for inspections/viewings
• Able to conduct physical walkthroughs (stairs, minor lifting)
• Willing to support occasional after‑hours/weekend urgent issues

Employment Details

Item

Details

Employment Type

Full‑Time

Location

Home‑based for admin (D19 preferred); regular travel to Hougang, Kovan, Simei, Redhill

Working Hours

Tue–Fri, 11am–7pm

Saturday & Sunday 9 am to 12 pm.

Salary

S$2,200 – S$3,200 (commensurate with experience)

Reporting To

Director, VCPL

Benefits

• 14 days annual leave
• Transport reimbursement
• Phone/data allowance
• Performance bonus / AWS

Growth Opportunities

You will gain broad exposure across property operations,facilities management, and leasing. As our portfolio expands, there ispotential for increased responsibility and career progression.

How to Apply

Please send your resume, expected salary, and earliestavailability to Maya.propnex@gmail.com. Cc. Patrickkoh.propnex@gmail.com.Only shortlisted candidates will be contacted.

Position Title: Freight Admin

Location: Kembangan Plaza (Opposite Kembangan MRT)

Working Days: Monday – Friday

Working Hours: 8:45AM – 6:00PM

Salary: $2,000 – $2,500

Responsibilities:

• Perform data entry and update shipment information, container details, and billing records in the system.
• Assist in checking, preparing, and processing shipping documents such as Bills of Lading, Packing Lists, and Commercial Invoices.
• Coordinate with shipping lines, co-loaders, vendors, and customers on shipment status updates and booking arrangements.
• Follow up with suppliers, customers, and vendors to obtain required information and resolve documentation discrepancies.
• Assist with permit declarations and documentation submissions (training provided).
• Monitor vessel schedules and shipment timelines, escalating delays when necessary.
• Maintain accurate records and ensure all documentation is properly filed and updated.
• Provide general administrative and operational support to the logistics team.
• Perform other ad-hoc duties as assigned.

Requirements:

• 0–2 years of administrative, clerical, or coordination experience.
• Minimum qualification of O-Levels, ITE, or Diploma in any field.

WhatsApp me your resume for quicker processing! ☺️

WhatsApp: https://wa.me/6584067823 (Shiro)

SHEE YOKE RU|R26161758 | The Supreme Hr Advisory Pte Ltd EA No: 14C7279

• Well Established Company
• Salary: $3000 - $4300
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in GST submission and expenses claims
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.
• Manage auditors queries
• Handle general office maintenance like copier, renew lift maintenance contract, aircon servicing, etc

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description:

• Provide general administrative support to the team
• Support fund operational function
• Support the funds workflow/process to ensure completeness and integrity

Application Procedures

Interested candidates, please email your resume to:

Attention: Jamie Tan Pei Zhen (CEINo. R2199473)

jamietan@recruitexpress.com.sg

Recruit Express Pte Ltd (EA No.99C4599)