What we will offer:
We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.
You can expect:
- A competitive salary and a host of family friendly policies
- Life assurance, private health and dental care for you and your family
- The opportunity to support the firm's charity through volunteering leave
- A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects.
- Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.
- We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives
Team structure
The Global HR is responsible for the effective management of all matters concerning the employment and development of people within Stephenson Harwood. This involves carrying out appropriate initiatives, providing guidance and support to partners, managers and all employees alike, as well as supporting the creation of an environment which enables people to make the best use of their capabilities and realise their potential to the benefit of the firm and themselves. This means that we are involved in a wide range of activities including:
- Strategy setting in line with business objectives
- Recruitment of all partners and employees, including graduate trainee recruitment
- Diversity and corporate social responsibility initiatives
- Talent and career management
- Reward strategy and salary review
- Policy and procedures setting
The Asia HR team comprises of the Regional Head of HR Asia, HR Managers in Hong Kong and Singapore, a HR Advisor Asia and HR Assistant both based in Hong Kong and this role based in Singapore.
The Stephenson Harwood (Singapore) Alliance is part of the Stephenson Harwood network and offers clients an integrated service in multi-jurisdictional matters involving permitted areas of Singapore law. We have over 100 people in the Singapore office, including more than 14partners with the right expertise to meet our clients' needs to overcome the most complex issues.
Main responsibilities
As a key member of the team, this role will support the HR function in the provision of a consistent high level, seamless service to our internal clients. Reporting to the HR Manager, the HR Assistant will be involved in operational (recruitment, employee cycle, benefits administration) and project work, as well as assisting with queries from international offices. The role is working closely with their peers in our global offices.
The HR Assistant role is varied and acts as the first point of contact for general HR queries and support across the whole employee lifecycle. Main responsibilities include:
Resourcing and employee life cycle:
- Supporting the full recruitment process including discussing terms and rates with agencies, job advertising, CV screening, conduct interviews for business services, extending offers with contracts of employment, onboarding logistics and induction programmes.
- Responsible for the administration of the employee life cycle, including visa administration, flexible working, maternity / paternity leave, client secondment, trainee secondments.
- Coordinate the annual appraisal and salary review processes.
- Handle the practising certificate and certificate of registration applications and renewals.
- Handle off boarding process including exit interviews
Performancemanagement and development
- Assist in managing new employees' probationary period through facilitating mid and end of probation meetings, absence management and escalate concerns and issues when appropriate
- Support disciplinary and grievance procedures and be the first point of contact
- Work closely in liaison with the Talent Development team to follow up on training needs
Payroll and benefits
- All aspects of payroll including liaison with all government statutory boards
- Salary review administration and conduct benchmarking exercises
- Manage employee medical cover scheme and general benefits administration
HR systems
- Proactive and accurate use of HR information system to log and report on headcount, absence, leave and other employee data.
- Efficient and accurate use of the HR and payroll system
Policies, know-how and developing the HR function
- Keep abreast of changes in employment legislation and practices, update and revise policy and procedure. Updating local policies as necessary.
- Participate in local, regional and global team meetings where relevant
- Initiate staff engagement activities as appropriate
Attributes/ skills required
Attributes
- Flexible, can-do and people centric in approach and attitude
- Resilient and adaptable to changing deadlines / demands and challenging situations
- A good team player with proactive and positive attitude
- Able to build rapport and creditability quickly with all levels of staff
- Eager to learn and develop within the role
Skills
- Analytical with the ability to interpret management information and data
- Accuracy and a strong eye for detail are essential
- Able to handle sensitive situations and information confidentially and discreetly
- Excellent organisational skills; planning and prioritising; time management of self and others
- Experience of an HR information system / database and payroll system
- Excellent verbal and written communication skills
- Strong computer skills, mainly Microsoft Office
- Awareness and understanding of Singapore employee legislation and policies
- Partnership experience is not essential but experience working in professional services environment would be advantageous
Experience and qualifications
- Diploma in HRM / Business administration
- Preferably one year experience in an international law firm or professional services environment.
This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities in line with the firm's strategy and business needs.
