Total 12,247 Full-time admin assistant job vacancies

Find Out Even More At: https://tinyurl.com/mindflex-ft-info
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to recruitment@singaporetuitionteachers.com or apply via MyCareersFuture.

About Us:
MindFlex Education Pte Ltd is Singapore's #1 and largest Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with no overtime culture.
We are currently expanding and looking for fresh & enthusiastic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to for this role and we would love to get in touch with you!

Job Scope:
- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency
- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc)
(no cold-calling at all!)
- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria
- Coordinate and arrange 1st tuition lesson for both clients and tutors
- Follow-up with any necessary administrative support and after-sales service
- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:
- Friendly, Passionate and Energetic Team Player
- Organized and Good Administrative Skills
- Responsible and Strong Work Ethic
- Decent Typing Speed and Computer Skills
- Polite, Patient and Good Customer Services Skills
- Able to Commit for Minimum of 1 Year
- Poly & University Fresh Graduates are welcome, no experience required

Salary:
- Competitive salary structured towards helping employees grow with the company
- Base salary starts from $2,800-$3,100/Month + CPF
- Consistent monthly bonuses of $200-$800/Month + CPF
- Management positions available for candidates identified with leadership potential (Base ranges from $3,800-$4,000/Month)
- Clear Salary Progression & Annual Salary Review (Min 5-15%)

Working Hours:
- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekends
- 9.00am - 6.30pm
- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:
- Fun Working Environment with a Warm Company Culture
- Casual Working Attire, Relaxed Setting
- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, Massage Chair, Fully-stocked Pantry, etc.)
- Company Meals / Outings / Events / Bonding Activities
- Full Leave Benefits: PH, Annual Leave, Sick Leave
- Career Progression and Low Staff Turnover Rate
- Bright Hill MRT (Thomson-East Coast Line) at Doorstep of Office

Others:
- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face
- Signing of Non-Compete contract will be required upon successful employment

Job Title: Remote Administrative Assistant

We are a dynamic and client-focused Pilates studio committed to providing exceptional instruction and fostering a supportive wellness community. We offer a variety of classes and personalized training, catering to individuals of all fitness levels. Our mission is to empower our clients to achieve their health and fitness goals through the transformative power of Pilates. We are seeking a highly organized and proactive Remote Administrative Assistant to join our team and contribute to the seamless operation of our studio.

Position Summary:

The Remote Administrative Assistant will provide essential administrative, operational, and customer service support to our Pilates studio. This role requires a self-motivated individual with excellent communication and multitasking abilities, capable of working independently in a virtual environment. The ideal candidate will be detail-oriented, resourceful, and dedicated to ensuring a positive experience for our clients and instructors.

Responsibilities:

• Client Services and Communication:
  Serve as the first point of contact for clients, responding to inquiries via phone, email, and online platforms in a timely and professional manner.
  Provide detailed information about class schedules, pricing, packages, and studio policies.
  Manage client bookings, including scheduling, confirming, canceling, and rescheduling appointments.
  Maintain accurate and confidential client records within our studio management software.
  Proactively follow up with prospective clients to convert inquiries into bookings.
  Address client feedback and resolve any issues with empathy and efficiency.
• 
  
• Scheduling and Studio Operations:
  Manage class schedules and instructor availability, optimizing studio utilization.
  Coordinate private training sessions and manage any scheduling conflicts.
  Send class reminders and updates to clients and instructors.
  Assist with the coordination of workshops, events, and special programs.
• 
  
• Administrative and Financial Support:
  Manage studio communications, including email newsletters and announcements.
  Maintain organized digital files and ensure efficient data management.
• Marketing and Social Media Assistance:
  Support marketing efforts by assisting with social media content creation and scheduling.
  Assist with email marketing campaigns, including creating and sending newsletters.
  Update and maintain the studio website with accurate information.
  Assist with the development of marketing materials.

Qualifications and Skills:

• Proven experience (2+ years) as an Administrative Assistant or in a similar customer service role, preferably in the wellness, fitness, or service industry.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage deadlines effectively.
• Proficiency in studio management software (e.g., Momence, Mindbody) is highly desirable.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with social media platforms (Instagram, Facebook) and email marketing tools (e.g., Mailchimp) is a plus.
• Ability to work independently, take initiative, and problem-solve creatively.
• Strong attention to detail and a high degree of accuracy.
• Reliable internet access and a dedicated home office setup.
• Passion for health and wellness, particularly Pilates, is an asset.

Compensation and Benefits:

• Competitive hourly rate/monthly rate, commensurate with experience. Working hours from 9am to 9pm with breaks in between
• Flexible work schedule within agreed-upon hours.
• Opportunity to be a part of a growing and supportive team.
• [Optional: Include any additional benefits, such as discounts on studio services or professional development opportunities.]

To Apply:

Please submit your resume and a cover letter outlining your relevant experience and why you are an excellent fit for this remote position to info@tirisulayoga.com. In your cover letter, please highlight your experience with studio management software, client communication, and remote work.

We look forward to hearing from you!

About Us

Dada Consultants is a boutique executive search firm in Singapore specialising in tech, fintech, and digital assets. We're a lean, high-performing team of around 15 people. We're looking for a dependable HR & Admin Executive to be the backbone of our people operations.

What You'll Do

HR Operations

• Manage end-to-end work pass applications and renewals (EP, S Pass, DP LOC) via MOM portal
• Draft and issue offer letters, employment contracts, confirmation letters, and other HR correspondence
• Coordinate onboarding for new hires — including first-day briefings and documentation
• Maintain and update employee records and HR files (digital and physical)
• Support offboarding processes including resignation acknowledgements and exit clearance

Payroll & Benefits Administration

• Manage employee claims, allowances, and reimbursements via the HR system
• Maintain accurate records of leave entitlements and balances
• Coordinate with the finance team on payroll-related matters where required
• Administer employee benefits and ensure timely processing of submissions

Compliance & Policy

• Ensure HR practices are aligned with MOM regulations and Employment Act requirements
• Assist in drafting or updating HR policies and employee handbook as needed

Office & Admin

• Manage day-to-day office operations — supplies, vendor coordination, facilities
• Support founders and management with administrative tasks and scheduling

What We're Looking For

• 2–4 years of HR & admin experience, ideally in a small or boutique firm
• Hands-on experience with MOM work pass applications (EP/S Pass) is a strong plus
• Familiar with Singapore Employment Act and CPF regulations
• Organised, detail-oriented, and able to juggle multiple tasks without dropping the ball
• Comfortable working in a fast-paced, entrepreneurial environment with minimal hand-holding
• Proficient in Microsoft Office / Google Workspace; experience with HRIS or payroll tools is a bonus

If it sounds like your next move, please don’t hesitate to apply. Kindly note that only shortlisted candidates will be contacted. Appreciate your understanding. Data provided is for recruitment purposes only.

About Us

Dada Consultants was established in 2017, with the commitment of providing the best recruitment services in Singapore. We are comprised of a dynamic head-hunting team dedicated to sourcing for highly competent professionals in IT industry. We provide enterprises with customized talent solutions, and bring talents to career advancement.

EA Registration Number: R2197058
Business Registration Number: 201735941W. Licence Number: 18S9037
www.dadaconsultants.com

Admin & HR Executive

Job Description:

Human Resource

• Manage end-to-end recruitment: Job posting, candidate screening, interview coordination, and offer management
• Prepare work pass application drafts for incoming new staff and coordinate renewals of existing staff work passes with MOM
• Prepare Letters of Appointment (LOA)
• Conduct structured orientation programmes for all new hires; manage the onboarding experience including 30/60/90-day check-ins
• Send notification emails to relevant departments upon new staff commencement
• Administer all HR transactions including confirmation, contract renewal, transfer, and offboarding
• Send resignation acknowledgement emails to resigned staff; prepare and submit monthly resignee listing to CFO for Oracle processing
• Manage leave administration (annual, medical, maternity/paternity, childcare, NS leave) in HRMS
• Administer staff hospitalisation and insurance claims, including liaison with insurers and timely submission
• Prepare and issue Certificates of Employment (COE) for staff upon request
• Manage the Primary Care Programme (PCP) for staff in accordance with MOM requirements
• Prepare and update staff CVs for new site staff and staff transfers.
• Manage and maintain the HRMS for staff and semi-staff
• Administer staff hospitalisation and insurance claims
• Coordinate internship placements, including liaison with institutions, onboarding administration

Compliance, Reporting & Policy

• Maintain and update HR database with accuracy; prepare monthly HR reports and statutory survey submissions (MOM, BCA, etc.)
• Support in the implementation of HR policies, procedures, and guidelines and the employee handbook
• Monitor changes to MOM, TAFEP, CPF, and other applicable legislation; advise superiors and management on necessary updates

Administration

• Monitor and coordinate renewal of company vehicles road tax and insurance policies; maintain a renewal tracker to ensure zero lapses
• Assist Esso Fleet Card programme — collate receipts and prepare periodic reports for submission to Finance
• Arrange bus transport for workers as required and verify monthly transport invoices
• Coordinate with IT on email account creation for new staff, license tracking, and procurement of computers and laptops
• Coordinate donations and corporate social responsibility (CSR) initiatives
• Assist in drafting and disseminating company memos, circulars, and employee communications
• Support planning and execution of company events, staff activities, and CSR programmes
• Assist with data compilation for the Annual Report and Sustainability Report
• Provide general administrative support across departments as required
• Handle ad-hoc tasks as assigned by immediate supervisors

Job Requirements

• Degree in Human Resources Management or relevant
• Min. 2 years of experience as a HR Generalist
• Familiar with MOM Guidelines
• Proficient in HRIS and Data Analysis
• Team player, strong organisational skills and attention to details

Job Description:

• Follow up with staff daily deployment
• Update client daily attendance via email or WhatsApp
• Answer phone calls
• Assist new member with sign up & guide them on how to use the YY CIRCLE app
• Assist walk-in with registration
• Work closely with manager to fulfil the daily requisition
• Recruit new member & work on the new registration to ensure they are deploy at the sites

Job Requirements:

• Minimum GCE ‘N’/ ‘O’ equivalent
• Positive working attitude, people-oriented, strong team player, excellent communication and interpersonal skill.
• Required Skill(s): Word, Excel, Powerpoint
• Able to converse in Mandarin fluently will be advantage - Candidate will need to liase with both clients staffs that is needed to converse in mandarin
• Required to have knowledge in Various Social Media Platform.
• Proficiency in MS Office and other computer knowledges.
• Training will be provided.
• Available Immediate.

Job Requirements:

• Minimum of ‘O’ levels and above preferred.
• Proficient in Microsoft Office would be an added advantage
• Preferably with at least 1 year experience as a Admin Assistant
• Generate and provide sales admin support to Used Car Sales and purchasing staffs.
• Assist in vehicles coordination, generating of reports and other admin duties.
• Ensure cleanliness and tidiness of showroom.
• Other tasks assigned by managers/superior

Job Requirements:

• Minimum of ‘O’ levels and above preferred.
• Proficient in Microsoft Office
• Preferably with at least 1 year experience as a Admin Assistant

Document Control: Maintain detailed project records, contracts, permits, and progress reports.

Logistics & Procurement: Order, track, and manage site supplies, equipment, and office inventory.

HR & Payroll: Process employee timesheets, manage vacation requests, and coordinate statutory training or work passes.

Financial Administration: Verify payment claims, prepare invoices, and assist in monitoring site budgets.

Communication & Meetings: Schedule appointments, attend site meetings, take minutes, and field inquiries from clients or vendors.

Compliance & Safety: Ensure site operations comply with building codes and health and safety regulations.

Singapore Headquarters | 6-Month Temp Via Agency | On-Site

Company Overview

HOYA Electronics’ primary focus is on the development of optical and extreme ultraviolet (EUV) photomask blanks, which are critical components in the manufacturing process of the latest-generation chips used in various applications such as artificial intelligence, high-performance computing, and 5G, as well as the production of various memory, logic, and power devices.

Life at HOYA Electronics

HOYA strives to create innovations for a better future for people.

At HOYA Electronics, we are dedicated to innovation in the information technology segment, envisioning a world where all can thrive in harmony with nature. Our people are guided by our mission along with principles of commitment and innovation, which influence every decision and action we take. We prioritize environmental protection, safety, and human rights, fostering diversity, inclusion, and employee well-being.

Be Empowered to Innovate and Develop for a Better Tomorrow with Us

• Experience an empowering and inclusive workplace that fuels your growth and development
• Unlock your potential with abundant opportunities for skill-building and career advancement
• Thrive in an environment that supports work-life balance and values your well-being
• Receive fair and competitive rewards – your success is our success
• We believe in recognizing excellence and celebrating your contributions

Get to Know the Role

As a Logistics Admin, you will manage import-export shipping administration by coordinating shipments with forwarders, vendors, production teams, and planners, while preparing inbound and outbound documentation, ensuring accurate physical and document matching, and maintaining compliance, completeness, and timely processing across all logistics operations.

Essential Responsibilities

• Prepare export documentation and support order processing
• Coordinate scheduling and logistics activities
• Generate labels, invoices, delivery orders, and shipping documents
• Work with stakeholders to ensure smooth shipments and timely collection
• Arrange freight bookings and handle permit checks
• Liaise with forwarders / suppliers and update parties on shipment issues

Other Responsibilities

• Ensure compliance with trade regulations and Singapore Customs requirements
• Maintain accurate records for audits and reporting

Skills and Competencies Profile

Required Qualifications:

• NITEC / Diploma in Supply Chain / Logistics field, fresh graduates may apply, OR
• 1 year of relevant working experience in the import-export / logistics / shipping field

Technical Skills:

• Proficient in Microsoft Office, specifically Excel
• Knowledge of IATA standards, Incoterms, Strategic Goods and Dangerous Goods handling
• Ability to interpret documents such as HAWBs, MAWBs, invoices, and permits

Soft Skills:

• Able to work independently with initiative and strong accountability
• Strong team player with excellent communication and problem-solving skills
• Attention to detail and familiarity with quality inspection procedures

Additional Information

• Flexible and willing to work overtime, including weekends and public holidays when required (e.g., for urgent shipments)

HOYA Electronics Singapore Pte Ltd is an equal opportunity employer. We are committed to building diverse teams and creating a safe and inclusive workplace that enables our people to perform at their best, regardless of nationality, ethnicity, religion, age, disability status, gender identity or sexual orientation, and other attributes that make every individual unique.

An offer with HOYA Electronics Singapore is conditioned upon the successful completion of pre-employment conditions, as applicable, and subject to applicable laws and regulations.

HOYA Electronics Singapore does not charge candidates any recruitment fees or unlawfully collect any other payment from candidates as consideration for their employment with HOYA Electronics Singapore.

Admin Cum Accountant

Company: ZhanTech Pte Ltd
Industry: Engineering Services
Location: Singapore
Employment Type: Full-Time

Job Summary

ZhanTech Pte Ltd is seeking a responsible and proactive Admin Cum Accountant to support our daily administrative, accounting, and HR operations. The ideal candidate should have hands-on experience with Tally Accounting Software, possess strong organizational skills, and be able to work independently in a fast-paced engineering environment.

Key Responsibilities

Accounting & Finance

• Maintain accounts using Tally Accounting Software.

• Prepare invoices, quotations, purchase orders, and delivery orders.

• Handle accounts receivable and accounts payable.

• Perform bank reconciliations and monitor cash flow.

• Assist with monthly financial reports and accounting documentation.

• Liaise with auditors, bankers, and external service providers when required.

Administration

• Manage general office administration and documentation.

• Attend and screen incoming office calls professionally.

• Handle email correspondence and customer follow-ups.

• Maintain filing systems and company records.

• Coordinate office supplies and administrative requirements.

Human Resources

• Assist with employee onboarding and offboarding processes.

• Maintain employee records and leave administration.

• Support payroll preparation and HR documentation.

• Coordinate staff matters and ensure compliance with company policies.

Requirements

• Minimum Diploma in Accounting, Finance, Business Administration, or related field.

• At least 2 years of relevant experience in accounting and administration.

• Hands-on experience with Tally Accounting Software is mandatory.

• Proficient in Microsoft Office applications (Excel, Word, Outlook).

• Good communication and interpersonal skills.

• Strong attention to detail and ability to multitask.

• Ability to work independently with minimal supervision.

Preferred Qualifications

• Experience in the Engineering, Construction, or Services industry.
• Familiarity with Singapore accounting and payroll practices.
• Candidates must be eligible to work in Singapore.

What We Offer

• Competitive salary based on experience.

• Stable and supportive working environment.

• Opportunity to grow with a dynamic engineering company.

Interested applicants are invited to submit their updated resume, stating their current and expected salary, notice period, and availability.

• TRAINING PROVIDED
• Company located at Tuas

• Monday – Friday: 8am –5:30pm

• Well Established Oil &Gas Manufacturing Company

• Variable Bonus +Excellent Welfare & Benefits

Job Scope

• Support Manufacturing Engineers in generating Process Control Routers (PCR) using Microsoft Dynamics 365 Business Central.
• Assist in preparing job-related documents, including Purchase Requisitions, Balloon Drawings, and other engineering documentation.
• Gather, compile, and maintain production and engineering data for reporting and analysis purposes.
• Manage, control, and maintain engineering documents.
• Participate in and support continuous improvement, productivity enhancement, and cost-saving initiatives.
• Ensure assigned activities are carried out with consideration of their impact on the company, customers, and the environment, and take appropriate measures to minimize adverse effects.
• Follow all safe work practices and procedures.
• Comply with all Quality, Health, Safety, and Environmental (QHSE) policies and procedures.
• Perform other duties and assignments as directed by the supervisor or management.

Requirement

• Diploma in Engineering / Business Administration or equivalent
• 0 – 1years of relevant experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

KHOO SOT MEI (R21102604)

EA Recruitment Pte Ltd

EA License No: 21C0492

Administrative Assistant (Part-Time, 22 Hours/Week)
Metta Youth Employment Support (YES) Program – Simei HQ

About the YES Program
The Metta Youth Employment Support (YES) Program empowers youth with special needs by equipping them with vocational skills, real-life work experiences, and opportunities for meaningful employment. Through partnerships with corporate organisations and community engagement initiatives, the program promotes personal development, social integration, and products made by our youth via CSR collaborations and outreach events.

Position Details

• Location: Simei HQ
• Working Hours: 22 hours per week (preferably 3 full days)
• Salary: $12–$14/hour (commensurate with experience)

Key Responsibilities

CSR Order Coordination & Follow-Up

• Coordinate with corporate partners on CSR initiatives
• Process orders, maintain order records, and follow up on deliveries

Inventory & Stock Management

• Monitor product stock levels
• Liaise with production teams and vendors for restocking

Data Entry & Documentation

• Maintain accurate records of orders, inventory, and delivery schedules
• Prepare sales and inventory reports

Client Communication & Support

• Handle client enquiries and provide timely updates
• Coordinate delivery details with partners

General Administrative Support

• Assist with document preparation, report consolidation, and ad-hoc admin tasks

Job Requirements

• Minimum GCE ‘O’ Level or equivalent
• 1–2 years’ experience in administration, sales support, or customer service preferred
• Strong coordination, follow-up, and communication skills
• Able to engage effectively with various stakeholders
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Why Join Us?

• Support a meaningful cause that empowers youth with special needs
• Work in a collaborative, purpose-driven team environment
• Flexible part-time role with a steady schedule

If you’re organised, detail-oriented, and passionate about making a difference, apply now and join us in creating opportunities for youth with special needs.

Responsibilities

• Manage daily material request, fabrication schedule, prepare paperwork and coordinate with respective department to ensure smooth fabrication
• Handle incoming calls and emails for Aircon servicing request, arrange manpower to attend the complain & prepare report for quotation perusal
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Oversee proper documentation for store on material receiving & delivery
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiatives

Requirements

• SPM, O level or equivalent.
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context

• Handle month-end closing of accounts and preparation of management reports
• Support monthly payroll service for local & foreign worker.
• Handle & process staff and director monthly claims.
• To ensure timely, accurate processing payments to local vendor & sub contractor.
• Ensure proper maintenance and filing to support all accounting entries.
• Able to maintain Partial/ full set of management accounts / budgeting / liaising with auditors
• Quarterly GST reporting / submission and other ad-hoc tasks as and when assigned

Requirements:

• At least 1 years working experience
• Experience in preparing full set of accounts is essential
• Well verse in GST quarterly returns
• Proficient in MS Office
• Responsible, meticulous and able to work with tight deadline
• Must have initiative and able to work independently with least supervision
• Preferably able to start work within short notice

Responsibilities:

• Provide administrative and personal support to ensure smooth daily operations.
• Manage schedules, appointments, and meeting arrangements.
• Handle email correspondence, phone enquiries, and follow-ups.
• Prepare and maintain records, reports, and documentation.
• Coordinate with clients, vendors, and external parties on administrative matters.
• Assist with event planning, travel arrangements, and logistics when required.
• Perform data entry, filing, and document management duties.
• Support ad-hoc tasks and projects as assigned.

Requirements:

• Minimum Diploma or equivalent qualification.
• Prior experience in administrative, coordinator, or personal assistant roles preferred.
• Proficient in Microsoft Office applications.
• Strong organizational and communication skills.

Interested Applicants, please click Apply Now

Chow Zi Qing

R2199258

Revup Proservices Pte Ltd

EA.24C2366

Period: 12 months
Salary: $2800
Location: Pasir Panjang
Working hour: 830am - 6pm Mon-Fri

• Support grant and/or claims processes e.g. Following up with companies on/ checking of supporting documents and eligibility criteria;
• Support planning and execution of DTC industry events e.g. development of EDMs; managing the mailing list, signups and follow-ups with registered participants; collation and preparation of post-event surveys and feedback.
• Support tracking of project status and progress e.g. data entry of company particulars and attendance
• Support company meetings e.g desktop research of companies for preparation of admin/ meeting briefs

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec ‘s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.
Delete personal data as it is not required at this application stage.
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chee Yung Chen (Zack) - R23112910
ScienTec Consulting Pte Ltd – 11C5781