Key Responsibilities:

Administrative Support:

• Conduct research, collect and analyze data to prepare reports and documents.
• Assist in planning and coordinating drivers, sales team and customers schedule.
• Answer and manage incoming calls, emails, and other communications.
• Act as a liaison between the management and staff, relaying information, requests, and directives.
• Maintain office files, both electronic and hard copies, ensuring they are organized and up-to-date.
• Develop and maintain a filing system for easy retrieval of documents.
• Ensure all sensitive information is handled with confidentiality.
• Oversee and order office supplies, ensuring the office is well-stocked and organized.
• Handle office equipment maintenance and coordinate with vendors for repairs and services.
• Assist with other administrative tasks such as timesheets, and jobsites tracking.
• Track project timelines, deliverables, and follow up on pending tasks.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multitask.
• Excellent written and verbal communication skills (Mandarin speaking plus point).

Responsibilities:

• Documentation and simple processing duties
  
• Handling office supplies, uniform & pantry stocks upkeep
  
• Office upkeep
  
• Dormitory upkeeping
  
• Company vehicles upkeep
  
•  Assist in Company Events
  
• Coordinating visitor access, reception duties,and entry authorizations
  
• Any other ad-hoc duties

Requirements:

• Min. GCE "O" Level
  
• 1 - 2 years experience
  
• Good team player and able to work independently with minimal supervision
  
• Preferably available to start work on short notice.
  
• 5-day work week
  
• Transport provided at Yew Tee MRT Station

Job Responsibilities:

• Support end-to-end recruitment processes (interview scheduling, offers, onboarding, offboarding, etc.)
• Provide administrative support documentation, billing, allowances
• Coordinate engagement activities, including logistics and planning
• Ensure timely and accurate processing of records and documentation

Critical Skills/Knowledge:

• Diploma, A Level or Equivalent
• Strong organizational and communication skills
• MS Office proficiency
• Previous HR / Administrative Experience will be advantageous

Interested candidate, kindly send a copy of your resume to: healthcare7@recruitexpress.com.sg

Jessica Fong Zhi Tong [R1879124]

Email Address: healthcare7@recruitexpress.com.sg

Recruit Express Pte Ltd

EA Licence No: 99C4599

HR Admin Assistant (Organisation Development)

Role Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What’s in it for you?

• Highly-competitive salary
• Friendly working environment
• Opportunity for growth and exposure to industrial knowledge

Job Duties and Responsibilities

• Provides administrative support to ensure efficient operation of the office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports the team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Ability to vet documents for grammatical and other linguistic errors followed by submission to relevant leaders or government authorities.
• Coordinate delivery of products into Singapore by liaising with factory and logistics providers.

Job Requirements

• Previous working experience as admin assistant 3 years or more is preferred but not necessary
• N/O/A levels, Nitec, Higher Nitec, Diploma in any field of studies
• Aptitude in presentation and public speaking
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

• Working Location: Alexandra | Singapore
• Basic: $2800 to $3200
• Working Hours: 10am to 6pm (Monday to Friday)
• WFH Arrangement after probations
• Training Provided

Job Responsibilities:

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & update meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required

Requirements:

• NITEC or equivalent in Business Administration or related field
• Candidate without experience is welcome to apply – Training will be provided

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.


Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

We are currently seeking a skilled and detail-oriented Admin Assistant to join our team. As an Admin Assistant, you will play a crucial role in providing administrative support and ensuring the smooth operation of our construction company. If you are organized, proactive, and have strong attention to detail, we encourage you to apply.

Responsibilities:

• Provide general administrative support to the management team and staff.
• Assist in managing and organizing project documentation, including contracts, change orders, and submittals.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls, in a professional and timely manner.
• Maintain and update company records, databases, and filing systems.
• Assist in coordinating meetings, scheduling appointments, and making travel arrangements.
• Support the HR department with employee onboarding, timekeeping, and leave management.
• Assist in financial administration tasks, such as invoice processing, expense tracking, and financial reporting.
• Collaborate with team members and departments to ensure effective communication and coordination.
• Help maintain a safe and healthy work environment by assisting in safety documentation and compliance.
• Perform other administrative tasks and projects as assigned.

• Well Established Company
• Salary: $2000 - $2500
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Accounting/Finance Background
• Experience in Accounting functions is a plus
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Position Overview

This role is to manage all human resources and administrative functions. The successful candidate will play a key role in supporting day-to-day operations, ensuring HR compliance, and maintaining smooth administrative workflows across the organization.

Key Responsibilities

Work Environment

• Maintain a safe and positive work environment, and ensuring compliance with local employment laws, company policies and regulatory requirements.

Recruitment

• Lead recruitment, selection and onboarding processes.

• Support manpower planning and liaise with other departments on hiring needs.HR Operations & Employee Records

• Manage employee onboarding and onboarding processes, ensuring accurate documentation and compliance.

• Maintain up-to-date personnel files, HR databases, and employee information systems.

• Manage employee relations.

Compensation & Benefits Administration

• Oversee employee benefits, medical claims, and related HR entitlements.

• Track staff attendance, leave applications, and prepare payroll-related data for processing.

• Manage performance appraisal systems

Learning and Development

• Overseeing Learning & Development programs, including needs assessment, training plans, and budget management.

• Organise team building/bonding activities.

Asset & Policy Management

• Maintain company assets, accurate assets records and documentation.

• Review and update HR and administrative policies; ensure staff are informed of policy changes.

Strategic Planning

• Support on strategic planning and decisions that impact all management levels

• Support company’s strategic planning for entire employee lifecycle, from recruitment to performance management

• Ensure the workforce is skilled, motivated, and performing well in order to meet the company’s goals

General Administration

• Oversee day-to-day administrative operations including document management, meeting coordination, facilities management, and vendor liaison.

• Support general office maintenance and ensure a well-organized and efficient workplace environment.

And other ad-hoc duties as assigned by the company

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

• Familiarity with Singapore employment laws, MOM regulations, and HR best practices.

• Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS systems is an advantage.

• Strong interpersonal, written, and verbal communication skills.

• Highly organized, meticulous, and able to handle confidential information with discretion.

• Capable of working independently and managing multiple priorities effectively.

Working hours:

Mon to Fri 8.30am - 5.30pm

Job Scope

We are looking for a well-organized and detail-oriented Admin Officer to support daily business operations and ensure smooth office administration. This role involves a wide range of administrative and operational tasks, so the ideal candidate should be proactive, structured, responsible, and able to handle multiple matters efficiently.

Key Responsibilities

1. Daily Administrative Support: Handle day-to-day office administrative matters.Maintain proper filing, documentation, and records management.Prepare, organize, and update internal documents, forms, reports, and trackers.Assist with scheduling meetings, coordinating appointments, and managing calendars.Support internal communication and follow up on pending tasks across teams.
2. Operations Coordination: Assist in coordinating daily operational workflows.Track ongoing tasks, deadlines, submissions, and action items.Liaise with internal departments, external vendors, clients, and service providers when needed.Ensure operational matters are followed through in a timely and organized manner.Help improve administrative processes and maintain structured working systems.
3. Document and Data Management: Organize company documents, contracts, invoices, correspondence, and project files.Maintain accurate records in spreadsheets, databases, or internal systems.Support preparation of reports, summaries, presentations, and administrative materials.Ensure documents are properly named, filed, updated, and easy to retrieve.
4. Finance and Procurement Support: Assist with basic invoice tracking, payment follow-ups, purchase requests, and expense documentation.Coordinate with vendors and suppliers for quotations, orders, delivery status, and administrative matters.Support claims, reimbursement records, and simple finance-related administrative tasks.
5. HR and Office Support: Assist with onboarding arrangements, staff records, leave tracking, and other HR administrative matters.Coordinate office supplies, equipment, facilities, and general office maintenance.Support company events, meetings, training sessions, and internal activities.
6. General Support: Provide ad-hoc administrative and operational support as assigned.Assist management with coordination, follow-up, and execution of miscellaneous tasks.Maintain confidentiality and professionalism in handling company information.

Requirements

• Speaking and listening of Chinese is a must, considering most of our clients are from mainland China.
• Prior experience in administration, operations, office management, or coordination roles is preferred.
• Strong organizational skills and attention to detail.
• Able to multitask and prioritize work independently.
• Good communication and follow-up skills.
• Proficient in Microsoft Office, Google Workspace, Excel, and basic document management tools.
• Responsible, proactive, systematic, and willing to handle a broad range of tasks.
• Comfortable working in a dynamic environment with varied responsibilities.

HR Assistant cum Admin (Junior)

Salary: $ 2500 - $ 3000
Address: 3 Bus stop from Tiong Bahru MRT
Working Hours: Monday - Friday / 8.45am to 6pm
                            Alternate Saturday / 8.45am to 1.15pm

Responsibilities

• Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records
• Worker Pass application, renewal and cancellation
• MOM matters and survey
• To maintain accurate HR database and up-to-date employees’ records
• Other general HR duties
• Other administrative & front desk duties and ad-hoc duties as assigned
   

Requirements

• Diploma in Human Resources
• Training Provided

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Job Description

• Industry/ Organization Type: Construction and Landscaping
• Position Title: General Admin / Admin Assistant
• Working Location: Ang Mo Kio
• Working Hours: 5 days (Monday – Friday, 9 AM – 6 PM; Friday 8:15 AM – 5:00 PM)
• Salary Package: Basic Salary + AWS + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Perform basic admin tasks (data entry, email replies).
• Answer and route incoming calls.
• Coordinate goods receipt and dispatch.
• Handle document binding, photocopying, and filing.
• Monitor stationery inventory and place orders.
• Prepare courier shipments and documents.
• Assist with hospitality duties and pantry upkeep.
• Any ad hoc duties assigned.

APPLY NOW!!!

• 1 year of relevant administrative experience is an advantage.
• Basic proficiency in office administrative tasks and document handling
• Candidates without relevant experience are welcome to apply (training will be provided).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83107 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control
• Any other duties/tasks as requested by management

Job Requirements:

• Minimum ‘O’ Level and above with at least 1 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Descriptions:

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management.
• Transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, create and maintain paper and electronic project flies according to company’s guidelines.
• Maintain and track project information for project team as directed.
• Follow up with subcontractors regarding project paperwork eg. claim, certificate, delivery order etc as needed.
• Assist project team with closeout coordination and preparation of O & M manuals.
• Work with Project Director / project manager(s) a directed to achieve departmental objectives.
• Assist Project Director / project managers to prepare project documentation eg cashflow, progress claim to client, project insurance, schedules etc
• Order supplies for project team/office.
• Maintain personal, office and jobsite space and filing in a neat and organized manner.
• Set up project binders and order project drawings from local printing resources.
• Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
• Archive all project documentation according to company and/or client requirement.
• Participate in project and/or team meetings as needed.
• Assist in the implementation of new procedures as designated by company.
• Perform other duties as assigned.
• Ability to work independently and as part of a team
• Respect for confidential information; good judgement.
• Flexible, detail-oriented
• Ability to work in a fast-paced environment and prioritize effectively.
• Takes initiative within area of responsibility

Requirements:

• Singaporeans / SPR only
• N/O/A level qualification and above
• Meticulous
• Positive attitude and willing to learn
• Versed in Microsoft office
• Min 1 year of relevant experience in contractor environment.