Total 151 Senior Executive admin assistant job vacancies

Responsibilities

• Perform daily administrative and clerical tasks to support office operations
• Arrange and follow up on customer appointments to maintain scheduling accuracy
• Respond promptly to WhatsApp messages and phone calls to ensure effective communication
• Update customer and service records and prepare basic documents to maintain accurate information
• Coordinate with the workshop team to schedule vehicle servicing efficiently
• Execute other ad-hoc duties assigned by management to support business needs

Requirement:

• Prior administrative experience is an advantage
• Basic computer skills in Microsoft Word and Excel to manage documents and data
• Strong communication skills to interact with customers and team members
• Organizational skills to manage schedules and records effectively
• Attention to detail and ability to work independently to ensure task accuracy

Job Summary

We are seeking a proactive and organized HR Admin Assistant / Executive to support our Human Resources and administrative functions. The successful candidate will be responsible for recruitment activities, employee records management, Coordination, and general office administration. Experience in the landscaping, construction, or related industries will be an advantage.

Key Responsibilities

Human Resource Functions

• Assist in the recruitment and onboarding of gardeners, landscape workers, drivers, and other operational staff.
• Coordinate interviews and communicate with candidates regarding employment matters.
• Prepare employment contracts, appointment letters, and other HR-related documents.
• Maintain and update employee records, attendance, leave, and personnel files.
• Assist with work pass applications, renewals, cancellations, and other MOM-related matters.
• Monitor employees' medical examinations, training certifications, and work pass expiry dates.
• Support payroll preparation by compiling attendance and overtime records.
• Assist the HR Manager in implementing HR policies and procedures.

Administrative Functions

• Handle general office administration and documentation.
• Maintain proper filing of company records and documents.
• Prepare reports, letters, and other administrative correspondence.
• Coordinate staff transportation, accommodation, and operational requirements where necessary.
• Liaise with government agencies, vendors, and external service providers.
• Provide administrative support to management and operations teams.

Other Duties

• Assist with employee welfare and engagement activities.
• Support company audits and compliance requirements.
• Perform any other ad-hoc duties assigned by the HR Manager or Management.

Requirements

• Minimum GCE 'O' Level, Diploma, or equivalent qualification.
• At least 1-2 years of HR and administrative experience preferred.
• Knowledge of Singapore MOM regulations and work pass processes is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Able to work independently and manage multiple tasks effectively.
• Experience in landscaping, construction, or related industries will be an added advantage.

Benefits

• Competitive salary package
• Annual leave and medical benefits
• Career development opportunities
• Friendly and supportive work environment

Interested applicants are invited to submit their updated resume for consideration.

Job Description:

• Responsible in clients' registration and scheduling of appointments.
• Assist to handle and resolve clients' complaints.
• Ensure the smooth operation of the front counter.
• Filling and documentation.
• Handle incoming calls.
• Maintain the stock of stationery.
• Maintain the key system.
• Updating of operational data.
• To assist in centre operations from time to time.
• Any other tasks as and when assigned by the Centre Manager.

Requirements:

• Minimum GCE "O" level.
• Possess pleasant personality and excellent communication skills.
• Must be proficient in Microsoft Office and comfortable using a computer.
• Minimum 1 year of customer service experience.
• Ability to multitask and strong problem-solving skills.
• Day shift work and rotational weekends required.
• Possess can-do attitude, meticulous with an eye for details. good interpersonal skills, independent and committed team player.
• Able to meet tight deadlines and work under pressure.

Working Location:

• Active Global Active Ageing Centre (Care) @ Ghim Moh Link 31A Ghim Moh Link #01-11 Singapore 272031

• Working Location: Alexandra | Singapore
• Basic: $2800 to $3200
• Working Hours: 10am to 6pm (Monday to Friday)
• WFH Arrangement after probations
• Training Provided

Job Responsibilities:

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & update meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required

Requirements:

• NITEC or equivalent in Business Administration or related field
• Candidate without experience is welcome to apply – Training will be provided

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.


Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description

• Industry/ Organization Type: Financial Services
• Position Title: Admin Executive (FAR Admin)
• Working Location: Bugis
• Working Hours: 5 days (Mon-Fri: 9.00 am to 6.00 pm)
• Salary Package: Basic salary up to $4,000 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Manage the onboarding process for RNF representatives and ensure all internal and regulatory requirements are completed.
• Support compliance with MAS RNF requirements, including representative suitability assessments, monitoring, screening, and annual declarations.
• Review, assess, and escalate representative suitability cases in line with MAS RNF requirements and internal procedures.
• Handle representative-related administrative matters, including transfer administration and representative code management.
• Support the planning and coordination of company events and initiatives.
• Perform general administrative and clerical duties as assigned.
• Assist with ad-hoc projects and initiatives when required.

APPLY NOW!!!

• Diploma or Bachelor's Degree in any discipline.
• Familiarity with MAS guidelines, including RNF and other regulatory requirements, is preferred.
• Experience in representative suitability assessments and monitoring processes will be an advantage.
• Proficient in Microsoft Excel and Microsoft Word.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10034 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Summary

Maintain accurate project records and assist with tender documentation while coordinating with clients, subcontractors, and stakeholders to resolve queries and support smooth project operations.

Responsibilities

• Maintain detailed project records including timesheets, inventory, and correspondence to ensure accurate documentation
• Prepare tender documents, presentations, and related materials to support project bids and client communications
• Liaise with clients, subcontractors, and stakeholders to address queries and resolve issues promptly
• Organize and prioritize tasks effectively to meet deadlines and support project workflow
• Communicate professionally and courteously with team members and external parties to foster positive relationships
• Use Microsoft Office suite (Word, Excel, PowerPoint) proficiently to create and manage documents and presentations
• Work independently and collaboratively within a team to achieve project goals
• Ensure attention to detail and accuracy in all administrative tasks to maintain high-quality standards

Preferred competencies and qualifications

• Minimum 2 years' experience in an administrative or office support role, preferably in the construction industry

About the Role

We are seeking a highly organized, proactive, and professional Executive Assistant & Corporate Services Executive to provide comprehensive support to the Managing Director while assisting with Corporate Services and Corporate Social Responsibility (CSR) initiatives. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support to Managing Director

• Provide full executive support to the Managing Director, including calendar management, appointment scheduling, and meeting coordination.

• Prepare confidential correspondence, reports, presentations, expense claims, travel arrangements, and meeting materials.

• Organize meetings, prepare agendas, record minutes when required, and monitor follow-up actions.

• Act as the key liaison between the Managing Director and internal/external stakeholders, ensuring professional and discreet communication.

• Assist with research, reporting, administrative duties, and special projects as assigned.

• Coordinate travel, accommodation, airport transfers, and transportation arrangements for visiting guests and regional leadership.

• Prepare detailed itineraries and provide logistical support to ensure a seamless guest experience.

Corporate Services

• Manage and distribute incoming mail to relevant departments promptly.

• Provide administrative support to Heads of Department, including claims processing, document preparation, and information collation.

• Respond to emails and enquiries within stipulated service standards.

• Process and monitor Corporate Services-related invoices and payments.

• Prepare reports, presentations, and supporting documentation.

• Coordinate travel bookings and logistics for Heads of Department.

• Support additional administrative and operational duties as assigned.

Corporate Social Responsibility (CSR)

• Support the planning, coordination, and execution of CSR initiatives and events.

• Assist with event logistics and participate in CSR activities when required.

• Process and track CSR-related invoices, claims, and documentation.

• Maintain accurate records and provide administrative support for CSR programmes.

• Support ad-hoc CSR-related projects and responsibilities.

Requirements

• Diploma or Degree in Business Administration, Management, or related disciplines.

• Minimum 3 years of experience in Executive Assistant, Personal Assistant, Office Administration, or Corporate Services roles.

• Strong organizational, multitasking, and time management skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Ability to handle confidential information with discretion and professionalism.

• Job Reference JOB-00483

• Positive attitude, proactive mindset, and strong interpersonal skills.

What We Offer

• Competitive remuneration package.

• Opportunity to work closely with senior leadership.

• Exposure to corporate operations, stakeholder management, and CSR initiatives.

• Collaborative and professional working environment.

• Career development and growth opportunities.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format to Del•••••••@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel: 69•• •754

EA Registration Number: R24124723

EA License number: 02C4944

EA Personnel: Delwin Lim Junjie

Company Overview / Employee Value Proposition

GA7 is a Singapore-based interior design firm with a manufacturing facility. Established in 2012, we offer expertise in custom carpentry through our in-house factory adjacent to our office.

Job Summary

You will perform administrative duties supporting construction projects, lead and monitor worker schedules, and assist colleagues to ensure smooth daily operations in our office.

Responsibilities

• Perform bookkeeping, data entry, and manage phone communications to support office operations
• Schedule appointments and coordinate with suppliers to ensure timely ordering and purchasing of materials
• Organize and maintain filing systems to ensure easy retrieval of documents
• Lead workers to follow their daily schedules and monitor punctuality to maintain project timelines
• Prioritize assigned tasks to meet deadlines effectively
• Collaborate with team members to support shared goals and assist colleagues as needed
• Complete ad-hoc assignments promptly as directed by management

Preferred competencies and qualifications

• Experience in administrative roles within the construction field to enhance task efficiency

Other Information

• Interested candidates may send their resume to: ga7adm@gmail.com

Overview

We are looking for a proactive and organized Administrative Assistant to support our sales, administration, purchasing, and operational functions.

Key Responsibilities

• Provide general administrative and clerical support.
• Source suppliers and process purchase orders.
• Coordinate servicing, maintenance, and calibration of equipment.
• Assist the sales team in liaising with clients and handling enquiries.
• Maintain records and support day-to-day office operations.
• Perform other administrative and operational duties as assigned.

Qualifications

• Relevant administrative or purchasing experience preferred.
• Proficient in Microsoft 365 (Word, Excel, Outlook, and PowerPoint).
• Good organizational and communication skills.
• Able to multitask, work independently, and meet deadlines.
• Meticulous and responsible.

How to Apply

Job Overview

We are looking for a detail-oriented and organized Admin Executive to support administrative operations within the automotive financing sector.

This role primarily involves assisting with loan processing, documentation, and coordination with internal teams and external partners. The ideal candidate is meticulous, efficient, and comfortable working in a fast-paced environment with high accuracy requirements.

Key Responsibilities

Assist in processing automotive loan applications and documentation

Verify customer information and ensure completeness of submitted documents

Liaise with financial institutions, dealers, and clients regarding loan matters

Maintain accurate records and update internal systems

Prepare reports, forms, and administrative documentsMonitor loan application status and follow up where necessary

Handle general administrative duties such as filing, data entry, and correspondence

Support the team with ad hoc administrative tasks

Key Requirements

Minimum 2 years of administrative experience

Strong attention to detail and accuracy in handling documentation

Good organizational and time-management skills

Proficiency in Microsoft Office applications (Word, Excel, Outlook)

Ability to handle confidential information with integrity

Strong communication and interpersonal skills

Ability to multitask and meet deadlines in a fast-paced environment

Basic understanding of loan processing or financial services is an advantage

Job Description

• Perform daily SAP payment entry, reconciliation, and related billing administration.
• Process billing for laboratory tests, diagnostic scans, and other clinical services.
• Manage e-filing, consolidation, and archival of patient records and case notes.
• Request and coordinate Letters of Guarantee (LOGs), Guarantees of Payment (GOPs), and related insurance matters.
• Attend to patient, insurer, hospital, and clinic enquiries, including requests for medical reports and supporting documentation.
• Schedule appointments for new referrals and coordinate teleconsultation sessions.
• Respond to enquiries received via Corporate WhatsApp and the OncoCare Connect App.
• Review and resolve assigned Pulse reports and support claim note (CN) tying for straightforward cases.
• Verify and upload Letters of Credit (LOCs) received from clinics.
• Provide operational support and coverage for team members during periods of absence.
• Undertake ad-hoc administrative duties and projects as assigned.
• Perform any other duties as assigned by the Company.

Job Requirements

• Minimum GCE 'O' Level qualification.
• Proficient in Microsoft Office applications and basic computer software.
• Willingness to learn and acquire new skills and knowledge.
• Good interpersonal and communication skills, with the ability to interact professionally with patients and stakeholders.
• A team player who can work effectively in a collaborative and fast-paced environment.
• Able to multitask, prioritise work, and maintain attention to detail.

Job Summary:
We are seeking a responsible and detail-oriented Admin Executive to support our daily administrative and project coordination functions within the construction industry. The ideal candidate should be organized, proactive, and able to work in a fast-paced environment.

Key Responsibilities:

• Provide general administrative support to the project and operations team
• Handle documentation, filing, and data entry with accuracy
• Assist in preparation of reports, invoices, and project-related documents
• Coordinate with suppliers, subcontractors, and internal departments
• Manage office supplies, scheduling, and correspondence
• Support HR-related tasks such as attendance tracking and onboarding documentation
• Ensure compliance with company policies and regulatory requirements

Requirements:

• Diploma or Degree in Business Administration or related field
• At least 1–2 years of administrative experience, preferably in construction or engineering industry
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and multitasking skills
• Good communication and interpersonal skills
• Able to work independently and as part of a team

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. At our core we embody an entrepreneurial spirit, always looking ahead for new ways to innovate and add to our clients' success. We share the belief that design has the power to transform organizations and change lives; whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building.

Our work reflects an enduring commitment to sustainability, and we believe that a diversity of voices and cultures is one of the most powerful strategic tools for securing lasting competitive advantage.

As the world’s largest design firm, Gensler has a unique obligation and opportunity to focus on sustainability in the built environment. We deepened our commitment to combat the impact on climate change in the built environment when we launched Gensler Cities Climate Challenge (GC3) in 2019. This is our pledge to meet an ambitious goal: the elimination of all greenhouse gases from our work by 2030.

Your Role

The regional Studio Coordinator partners with regional members to collectively drive the operational success of the APME regional hub studio. This role sits at the hub of the studio, providing point of contact for internal, external, and firmwide team members. This role partners with the Senior Executive Assistant to ensure alignment between studio operations and executive priorities, contributing to the overall efficiency and success of the regional hub team.

What You Will Do

Administrative Support to Regional Leadership

• Provide administrative support, including but not limited to calendar management, travel arrangement includes visa arrangement, hotel arrangement and managing expenses reimbursement
• Manage and coordinate meeting arrangements; ensuring logistics, room setup, catering and tech requirements are arranged in advance
• Handle confidential information with professionalism and discretion
• Other ad hoc duties as assigned, not limited to the duties above

Studio Operations

• Support monthly studio-wide meetings including sending meeting invites, ensuring room booking and readiness, refreshment arrangement (if needed); work with regional leadership to develop agenda
• Support internal and external event planning and execution
• Coordinate studio operations across multiple timezone, locations, ensuring consistency and efficiency
• Partner with office administrative team and IT to plan for software and workspace updates and changes
• Partner with Human Resources on talent related initiatives such as Professional Development Program (PDP) process monitoring and tracking, leave tracking/reconciliation
• Work with respective departments to support the onboarding of regional team members and provide studio orientation

Your qualifications

• Minimum 5 years of working experience in similar capacity
• Demonstrate good communication and people skills to be able to work confidently across all levels
• Demonstrate excellent professionalism, trustworthy, integrity
• Demonstrated financial literacy with a keen sensitivity to numbers and diligence in managing company related expenses/budgets.
• Proven attention to detail, with excellent organizational and technical skills
• Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
• Established success working on multiple tasks/projects at the same time
• Ability to manage complex situations
• Proficient with Microsoft Office

Life at Gensler

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to research grants to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Overview

We are looking for a proactive and organized Administrative Assistant to support our sales, administration, purchasing, and operational functions.

Key Responsibilities

• Provide general administrative and clerical support.
• Source suppliers and process purchase orders.
• Coordinate servicing, maintenance, and calibration of equipment.
• Assist the sales team in liaising with clients and handling enquiries.
• Maintain records and support day-to-day office operations.
• Perform other administrative and operational duties as assigned.

Qualifications

• Relevant administrative or purchasing experience preferred.
• Proficient in Microsoft 365 (Word, Excel, Outlook, and PowerPoint).
• Good organizational and communication skills.
• Able to multitask, work independently, and meet deadlines.
• Meticulous and responsible.

How to Apply

Core Responsibilities

• Office Administration: Serve as the first point of contact for the organization, handling front-desk duties, phone calls, and walk-in inquiries.
• Document & Data Management: Input data, generate reports, process invoices, and maintain highly accurate physical and digital filing systems.
• Scheduling & Coordination: Manage work calendars, schedule meetings, coordinate meeting room logistics, and handle travel arrangements.
• Financial & Vendor Support: Assist with petty cash management, staff expense claims, and basic vendor invoicing.
• HR & Departmental Liaison: Support HR with staff onboarding, leave record tracking, and routing administrative requests to the right departments.