Total 395 admin job vacancies

About the Role

We are seeking a highly organized, proactive, and professional Executive Assistant & Corporate Services Executive to provide comprehensive support to the Managing Director while assisting with Corporate Services and Corporate Social Responsibility (CSR) initiatives. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support to Managing Director

• Provide full executive support to the Managing Director, including calendar management, appointment scheduling, and meeting coordination.

• Prepare confidential correspondence, reports, presentations, expense claims, travel arrangements, and meeting materials.

• Organize meetings, prepare agendas, record minutes when required, and monitor follow-up actions.

• Act as the key liaison between the Managing Director and internal/external stakeholders, ensuring professional and discreet communication.

• Assist with research, reporting, administrative duties, and special projects as assigned.

• Coordinate travel, accommodation, airport transfers, and transportation arrangements for visiting guests and regional leadership.

• Prepare detailed itineraries and provide logistical support to ensure a seamless guest experience.

Corporate Services

• Manage and distribute incoming mail to relevant departments promptly.

• Provide administrative support to Heads of Department, including claims processing, document preparation, and information collation.

• Respond to emails and enquiries within stipulated service standards.

• Process and monitor Corporate Services-related invoices and payments.

• Prepare reports, presentations, and supporting documentation.

• Coordinate travel bookings and logistics for Heads of Department.

• Support additional administrative and operational duties as assigned.

Corporate Social Responsibility (CSR)

• Support the planning, coordination, and execution of CSR initiatives and events.

• Assist with event logistics and participate in CSR activities when required.

• Process and track CSR-related invoices, claims, and documentation.

• Maintain accurate records and provide administrative support for CSR programmes.

• Support ad-hoc CSR-related projects and responsibilities.

Requirements

• Diploma or Degree in Business Administration, Management, or related disciplines.

• Minimum 3 years of experience in Executive Assistant, Personal Assistant, Office Administration, or Corporate Services roles.

• Strong organizational, multitasking, and time management skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Ability to handle confidential information with discretion and professionalism.

• Job Reference JOB-00483

• Positive attitude, proactive mindset, and strong interpersonal skills.

What We Offer

• Competitive remuneration package.

• Opportunity to work closely with senior leadership.

• Exposure to corporate operations, stakeholder management, and CSR initiatives.

• Collaborative and professional working environment.

• Career development and growth opportunities.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format to Del•••••••@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel: 69•• •754

EA Registration Number: R24124723

EA License number: 02C4944

EA Personnel: Delwin Lim Junjie

Job Description:

• Assist with daily administrative tasks
• Prepare, file, and retrieve documents, ensuring compliance with company policies and quality standards
• Generate requisitions for stock items that reach minimum levels on a weekly basis
• Handle customs audits and respond to related inquiries
• Create and issue Delivery Orders in the system, ensuring accurate details such as product type, quantity, and delivery address
• Manage pantry supplies, including requisitions and stock control
• Greet and attend to guests and visitors in a friendly and professional manner
• Perform any other ad-hoc tasks and duties as assigned

Job Requirements:

• GCE ‘O' level or equivalent
• Candidates with related experience in administration/ purchasing/ sales support will have an added advantage
• Attention to detail and accuracy in data entry and reporting

Job Responsibilities including but not limited to:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills.

COMPANY DESCRIPTION

Montfort Care is a vibrant workplace with a supportive culture where collaboration and camaraderie thrive. Our teams are highly cooperative, and colleagues genuinely care for each other. We celebrate diversity and innovation, united by our three core values: Resonance, Ingenuity and Stronger Together.

Expect a dynamic and fast-paced environment, as we are in an exciting phase of growth. Success here requires adaptability, agility, and the ability to navigate complexity. Our people stay with us because they find a strong sense of purpose and community, enjoying the opportunity to make a tangible difference in people's lives.

We offer a flexible work environment that values the importance of personal and professional growth. With plenty of opportunities for continuous learning and development, Montfort Care is an ideal place for those who want to grow their careers while contributing to meaningful change.

Join us to be part of an amazing team that's dedicated to making a difference and having fun while doing that!

RESPONSIBILITIES

The Admin Associate provides administrative and operational support to the Mental Health programmes and services while ensuring smooth coordination between teams, clients, and stakeholders. This role also includes, but not limiting, to the monitoring of staff movements in the area of hiring, training and transfer within the organisation. He/She supports the senior admin executive/senior staff in generating reports for senior management, funders and the respective Cluster Teams, as required. The incumbent supports the senior staff in overseeing key performance targets, processes, and the efficient operation of the mental health programmes.

The Admin Associate also provides facilities management support, which includes office maintenance issues, managing of contracts and financial claims for the teams.

JOB RESPONSIBILITIES

Administrative and Operational Support

• Manage daily administrative operations, including scheduling, correspondence, and documentation.
• Coordinate office and program logistics, facilities management, contracts and financial claims, ensuring alignment with organizational goals and policies.
• Maintain accurate records for clients, stakeholders, and staff, ensuring compliance with confidentiality and data protection policies.

Reporting and Data Management:

• Support senior staff in generating monthly and quarterly reports for funders, the C-suite, and other key stakeholders, providing insights into program performance and outcomes.
• Support senior staff to prepare and present data summaries and analysis to inform strategic decision-making.

Compliance

• Ensure all administrative processes comply with Montfort Care's policies and industry standards.
• Assist in regular reviews or audits of documentation and administrative workflows

Data Entry and Analysis:

• Input and organize program data into relevant systems for tracking and reporting.
• Assist with data collection and pre-processing, support Senior Programme Executive/ Assistant Manager to analysis and identify trends or insights that can inform team decisions.
• Create charts or visualizations to support presentations or reports.

Monitoring and Evaluation

• Support in the development of Mental Health's service planning document and manual including set up requirements (infrastructure, manpower, training, recruitment) and processes (outreach, screening, mental health information, service linkage & follow-up).
• Support performance evaluation across programmes to ensure alignment with divisions and organisational goals.

• Diploma in Business Administration, Social Work, or a related field.
• At least 2 years of relevant experience in administrative roles, preferably in a social service or healthcare setting.

Relevant Experience

• Good organizational and time-management skills.
• Detail-oriented with a focus on accuracy in documentation and reporting.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and database systems.
• Familiarity with data entry, report writing, and basic analysis is an advantage

Personal Characteristics and Traits

• People-oriented, good interpersonal and relation building skills
• Attention to detail and committed to confidentiality

*Only shortlisted candidates will be notified.

Job Description & Requirements

• Act as the main point of contact between the project team and the project site
• Ensure that all project tasks are completed on time, within budget, and to the required quality standards
• Develop and maintain project plans, schedules, and budgets
• Monitor and report on project progress to the project team, site management, and upper management
• Coordinate with site personnel to obtain necessary permits, approvals, and other project-related documentation
• Facilitate communication between project team members, site personnel, upper management, and other stakeholders
• Manage project documentation and ensure that all project files are up-to-date and accessible
• Develop and implement project policies and procedures as needed
• Ensure that all project-related activities comply with relevant regulations, standards, and best practices
• Provide administrative support to the project team and upper management as needed

Tasks

• Schedule and attend project meetings
• Take meeting minutes and distribute to attendees, including upper management
• Draft and distribute project-related communications (e.g., progress reports, status updates) to upper management
• Coordinate and track project-related expenses and invoices, and provide regular reports to upper management
• Develop and maintain project-related databases and other tools, and provide access to upper management as needed
• Coordinate travel arrangements and accommodations for project team members and upper management
• Order and maintain office supplies and equipment as needed
• Assist upper management with any other tasks or projects as needed

Responsibilities including but not limited to:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

Company Overview / Employee Value Proposition

GA7 is a Singapore-based interior design firm with a manufacturing facility. Established in 2012, we offer expertise in custom carpentry through our in-house factory adjacent to our office.

Job Summary

You will perform administrative duties supporting construction projects, lead and monitor worker schedules, and assist colleagues to ensure smooth daily operations in our office.

Responsibilities

• Perform bookkeeping, data entry, and manage phone communications to support office operations
• Schedule appointments and coordinate with suppliers to ensure timely ordering and purchasing of materials
• Organize and maintain filing systems to ensure easy retrieval of documents
• Lead workers to follow their daily schedules and monitor punctuality to maintain project timelines
• Prioritize assigned tasks to meet deadlines effectively
• Collaborate with team members to support shared goals and assist colleagues as needed
• Complete ad-hoc assignments promptly as directed by management

Preferred competencies and qualifications

• Experience in administrative roles within the construction field to enhance task efficiency

Other Information

• Interested candidates may send their resume to: ga7adm@gmail.com

Job Description:
We are looking for a responsible and detail-oriented individual to join our HR Department as an admin. You will assist with daily HR and administrative tasks and support department operations.

Responsibilities:

• Support HR in managing staff records and documentation
• Handle attendance, leave records, and filing tasks
• Assist in onboarding/offboarding processes
• Coordinate meetings, trainings, and staff activities

Requirements:

• Minimum GCE ‘O’ Level / Nitec / Diploma or equivalent
• No prior experience required (training will be provided)
• Basic knowledge of HR functions is an advantage
• Proficient in Microsoft Office (Word, Excel, etc.)
• Meticulous, organized, and able to handle confidential information

Administrative Paperwork

Data Entry

Invoicing

Procument

Logistics / Packing

Book-keeping

Inventory, stock take

Working Location

3015A Ubi Road 1

Singapore 408705

Key Responsibilities

• Handle customer, vehicle and booking related administrative processes.
• Process and verify documents, agreements and supporting paperwork.
• Attend to inbound customer enquiries from existing and potential customers.
• Assist in onboarding and verification of new customers.
• Investigate and follow up on customer complaints, vehicle damage cases, and rental incidents.
• Follow up on invoices, payments and pending cases.
• Prepare and maintain operational reports.
• Other ad-hoc duties assigned

Key Requirements

• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Strong communication and interpersonal skills
• Organised and detail-oriented
• Able to work independently and follow up on tasks effectively.

Job Description & Responsibilities

System Operations

• Work with BC and WMS systems to manage logistics processes.
• Create and release waves in WMS for order processing.

Inbound Logistics

• Witness and oversee incoming container unstuffing to ensure accuracy and compliance.

Inventory Control

• Prepare for cycle stock takes and managestock write-offs.
• Witness stock write-offs in coordination with the Finance team.
• Reconcile stock take results between physical counts and WMSrecords.
• Handle return stocks with the warehouse picker and tally the stocks returned to the warehouse physically. Hand over the return invoice to operations admin

Documentation & Invoicing

• Print invoices that have been posted in BC.
• Attach purchase orders with invoices for delivery.
• Tally total invoices posted in BC against physicaldocumentation.

General Administration

• Perform ad hoc tasks as assigned by the manager to support logistics and warehouse operations.

Requirements:

• Min GCE “N” Level and above, computer literate
• Min. 1 to 2 years of experience in related field, preferably F&B Operational related role.
• Able to accept rotate shift and work independently
• Fast learner and able to multitask
• Good attendance record
• Learn from mistake and improve consistently
• Keen learner and willing to accept given task

Location: Tuas / Bedok