Total 46 Junior Executive admin job vacancies in Selangor

Job Responsibilities

• Handle daily administrative operations to ensure smooth office and factory support functions.
• Coordinate with local and overseas suppliers, including suppliers from China, regarding procurement and documentation matters.
• Prepare purchase orders, follow up on deliveries, and maintain procurement records.
• Assist in logistics coordination, shipment arrangements, and inventory record management.
• Perform data entry, filing, document control, and maintain accurate records.
• Prepare daily, weekly, and monthly operational reports.
• Assist in stock monitoring, inventory reconciliation, and documentation updates.
• Provide administrative support to procurement, logistics, operations, and accounts functions.
• Perform ad-hoc assignments as instructed by management.

Job Requirements

• Minimum SPM, Diploma, or equivalent qualification.
• Fresh graduates are encouraged to apply; relevant working experience will be an added advantage.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Good organisational, coordination, and documentation skills.
• Able to handle multiple tasks and work independently with minimum supervision.
• Experience in procurement, logistics, inventory control, administration, or manufacturing environment is an advantage.
• Able to communicate in Mandarin, English, and Bahasa Malaysia.
• Willing to work in Kapar, Selangor.

EPF, Socso, EIS, Medical

Responsibilities

• Responsible for day-to-day project development and management from inception until handover.
• Prepare and submit progress claim to main contractor within the stipulated time frame.
• Follow up with main contractor on the issuance of certification
• Assist project team in measurement for tender costing.
• Work closely with project team, suppliers & general workers.
• Manage matters related to project planning, liaising with consultants, contractors and local authorities.
• Handle purchasing for project department, arrange delivery for the purchase.
• Prepare and manage project-related correspondence, report and paperwork and ensure they are current, properly filed and stored.

Requirements

• At least 3 years of experience in Construction
• Knowledge of Quantity Survey
• Mature and can work independently
• Expected Start Date: Immediate
• Language Required: English, Malay and Chinese

Perks & Benefits

• Miscellaneous allowance

Job Responsibilities:

• Setting KPI and developing incoming job sheet

• Contacting merchant for installation appointment on the phone, by email, whatsapp and feed back to Bank

• Key in merchant profile into system

Operations :

• SPM level

• 2 years of experience as an operations administrator or in a similar position.

• Strong communication and interpersonal skills, with the ability to provide

detailed explanations and convey information clearly to diverse merchant

• Proficiency in Microsoft and data management software.

• Detail-oriented with analytical and problem-solving skills.

Job location :

• 1 post for Subang Jaya Office

• 1 post for Johor office

Perks & Benefits

• Medical insurance
• Dental insurance

Job Responsibilities:

• Generate Sales Invoice via ESnD system and print.
• Perform posting of Sales Invoice and Credit Note via SQL system.
• Cross check daily Sales Invoice vs excel sheet.
• Compile Sales Invoice for filing and records.
• Do checking SQL on Sales Invoice and Credit Note, those running number misplaced need to reprint.  
• Perform ESnD month end closing.
• Key in stock return data due to expiry or damage stock into ESnD and SQL system.
• Generate monthly stock expiry report to FNBM.
• Check and file all Delivery Order (red copy) included misplaced copy.
• Ad hoc tasks delegated from the supervisor or Management as and when required.

Perks & Benefits

• Medical
• EPF
• Sosco

工作職責

• 負責日常行政運營，確保辦公室及工廠各項支援職能順利運作。
• 與本地及海外供應商（包括中國供應商）協調採購和文件事宜。
• 準備採購訂單，跟進交貨情況，並維護採購記錄。
• 協助進行物流協調、出貨安排和庫存記錄管理。
• 進行資料輸入、文件歸檔、文件控制，並維護準確的記錄。
• 編制每日、每周和每月營運報告。
• 協助進行庫存監控、庫存核對和文件更新。
• 為採購、物流、營運和財務部門提供行政支援。
• 根據管理階層的指示執行臨時性任務。

職位要求

• 最低學歷要求為SPM、文憑或同等學歷。
• 歡迎應屆畢業生申請；有相關工作經驗者優先考慮。
• 精通微軟辦公室軟體，尤其擅長Excel、Word和Outlook。
• 良好的組織、協調和文件撰寫能力。
• 能夠同時處理多項任務，並在極少監督下獨立工作。
• 有採購、物流、庫存控制、行政或製造環境的經驗者優先考慮。
• 能夠用國語、英語和馬來語溝通。
• 願意在雪蘭莪加寶工作。

公積金、社保、就業保險計劃、醫療

Role Overview

We are seeking a reliable, efficient, and multi-tasking Executive to manage our daily accounting records, HR duties, general administration, and office operations. This position is perfect for a quick learner with an exceptional attitude who values a supportive environment over formal degrees. Everything is already organized, structured, and in place; your core responsibility will be to monitor, update, and input daily data. If you have a basic foundation in accounting and possess high integrity, we will provide comprehensive in-house training, step-by-step guidance, and continuous team support to ensure your success.

Summary of Responsibilities

• Accounts & Bookkeeping: Perform basic bookkeeping, input routine daily financial transactions, and update internal sheets.
• HR & Statutory Compliance: Manage payroll data and coordinate directly with statutory bodies including KWSP, LHDN, and PERKESO.
• Office & Admin Management: Oversee daily office operations, monitor administrative tasks, and keep communication channels organized.
• Data Management: Maintain, input, and update company records using existing Excel templates and manual logging systems.
• Client & Partner Liaison: Professionally correspond with overseas clients and external local partners.

Detailed Breakdown of Duties

Note: This list outlines the core functions of the role but is not exhaustive. Responsibilities may evolve, and you will have the opportunity to learn new workflows and handle ad-hoc operational tasks as needed.

Accounts & Bookkeeping Support

• Data logging: Update daily transactions in accounts payable (AP) and accounts receivable (AR).
• Reconciliation: Verify monthly bank statements against company accounting records and receipts.
• Claims tracking and processing: Review, verify, and disburse staff expense claims.
• Invoicing: Generate client invoices, track billing milestones, and send payment reminders.

HR & Payroll Support

• Payroll processing: Compute monthly salaries and deductions.
• Statutory contributions: Process and submit monthly EPF, SOCSO, EIS, and PCB payments accurately.
• Onboarding logistics: Prepare workstations, access cards, and welcome kits for new hires.
• Offboarding tracking: Coordinate exit checklists, return of company assets, and final salary calculations.
• Leave administration: Track staff annual leave, medical certificates (MC), and attendance records.

Client Liaison & Communication

• Client correspondence: Professionally manage email communications and routine inquiries from overseas clients.
• Partner coordination: Act as a reliable point of contact for external local business partners.
• Inbound screening: Screen incoming phone calls, manage corporate mail, and coordinate courier services.

Administrative & Office Management

• Data filing: Maintain digital and physical storage systems for corporate, employee personnel files, and financial records.
• Scheduling: Coordinate company calendars and arrange travel logistics.
• Inventory control: Monitor, order, and restock office supplies, stationery, and pantry goods.
• Vendor management: Coordinate with building management, cleaning services, and IT support technicians.
• Facilities upkeep: Schedule routine maintenance for office equipment, air conditioners, and security systems.
• Event execution: Set up logistics for staff meetings, team lunches, and internal company events.
• Growth & Ad-hoc support: Proactively manage new internal workflows and readily adapt to ad-hoc projects or daily problem-solving tasks as operations scale.

Job Requirements

• Language Proficiency: High proficiency in English (for overseas client communication) and Bahasa Malaysia (for statutory and government body interactions).
• Skills & Software: A basic understanding of bookkeeping or accounting principles is required.
• Experience Over Education: Practical work experience and a positive, proactive attitude are highly preferred over formal educational papers.
• Mindset & Core Values: High integrity to manage highly private and confidential company data.
• Work Style: Comfortable working with manual data-keeping methods (no heavy ERP systems; entirely Excel and manual sheets).
• Personality: A quick learner who is highly organized, adaptive, agile, and eager to pick up new processes.

Nice-to-Have Skills (Not Mandatory)

• Ability to speak Mandarin (to assist with our client based in China).
• Basic or beginner-level familiarity with AutoCount software.

What We Offer

• Full in-house guidance, training, and step-by-step onboarding support.
• Structured, stable, and ready-to-use workflows and tracking systems.
• A trusted environment where good attitude, continuous learning, and hard work are directly rewarded.

• Syarikat Tersenarai Awam . Firma Pembuatan (Sungai Chua Kajang)
• Graduan baru/Eksekutif Junior dialu-alukan untuk memohon
• Latihan sambil bekerja akan diberikan kepada graduan baru/junior.
• Gaji pokok sehingga RM3800
• Waktu kerja 9 pagi - 5 petang
• 5 hari bekerja/minggu

Tanggungjawab Kerja:

• Untuk mengendalikan Temuduga, merekrut kakitangan dan pekerja bukan eksekutif untuk syarikat dan syarikat kecil bagi memenuhi keperluan tenaga kerja mereka.
• Menyelia penyimpanan, pengambilan dan pengemaskinian fail dan rekod kakitangan dengan selamat.
• Untuk menindaklanjuti semua kes kemalangan industri di syarikat.
• Berhubung dengan PERKESO bagi sebarang tuntutan kemalangan industri.
• Memastikan semua tuntutan latihan dengan Majlis Pembangunan Sumber Manusia ditindaklanjuti.
• Menyediakan statistik tenaga kerja bulanan.
• Membantu Pengurus Sumber Manusia dalam mengatur program latihan
• Memberi kaunseling kepada pekerja.
• Membantu Pengurus HR dalam menindaklanjuti kes-kes disiplin dalam pengeluaran.
• Untuk memenuhi keperluan kebajikan pekerja asing mengikut amalan lazim dalam undang-undang Malaysia.
• Memastikan kawasan pejabat am, kaunter penerimaan tetamu, telekomunikasi dan peralatan pejabat diselenggara dengan baik dan dalam keadaan boleh digunakan.
• Untuk mengatur dan memastikan penyelenggaraan dan pengemasan yang baik bagi harta syarikat.
• Mengeluarkan insurans untuk pemindahan roller ke tapak pembekal
• Mengendalikan insurans risiko dan tuntutan insurans
• Membantu Pengurus HR dalam memantau laporan rondaan lawatan pengawal, jadual dan tugasan pengawal keselamatan.
• Mengendalikan penyelenggaraan kenderaan syarikat, permohonan pemindahan hak milik, kad petrol, pembaharuan insurans kereta & cukai jalan.
• Mengendalikan penyelenggaraan harta syarikat & perjanjian penyewaan.
• Mengendalikan penyelenggaraan bangunan pejabat (kawalan perosak, perkhidmatan kebersihan, pembaikan & penyelenggaraan) dan peralatan pejabat
• Liaise with government authority (Majlis Pembandaran , Jabatan Alam Sekitar, Pengarah Tanah dan Galian, Malaysian Investment Development Authority)

Keperluan Kerja:

• Ijazah Sarjana Muda dalam mana-mana bidang
• Graduan baru dialu-alukan untuk memohon
• Sebaik-baiknya mempunyai 1 hingga 3 tahun pengalaman kerja dalam mana-mana bidang berkaitan HR/Pentadbiran.
• Mesti sanggup bekerja di Sungai Chua, Kajang
• Mempunyai pengangkutan sendiri dan boleh bekerja di Kajang.
• 1 jawatan sepenuh masa tersedia

Faedah & Kebaikan

• Aktiviti pasukan tetap
• Cuti peribadi

• Public Listed Company . Manufacturing Firm (Sungai Chua Kajang)
• Fresh graduate / Junior Executive are welcome to apply
• On the job training will be provided to Fresh graduate / Juniors.
• Basic salary up to RM3800
• Work hour 9am - 5pm
• 5 working days / week

Job Responsibilities :

• To handle Interview, recruit non executive staff and workers for both the company and sub company to meet their manpower requirements.
• Supervise the safe custody, retrieval and updating of personnel files and records.
• To follow up on all industrial accident cases in the company.
• To liaise with SOCSO on any industrial accident claim.
• To ensure that all training claims with Human Resources Development Council are being followed up.
• To prepare the monthly manpower statistics.
• Assist the HR Manager in arranging for training programs
• Provide counselling to the employees.
• Assist the HR Manager in following up on disciplinary cases in the production.
• To attend to the foreign workers’ welfare needs in accordance to common practices within Malaysian law.
• To ensure that the general office areas, reception, telecommunication and office equipment are well maintained and in serviceable conditions.
• To organize and ensure maintenance and good housekeeping of the company’s property.
• Issue insurance for transshipment of roller to supplier site
• Handle risk insurance and insurance claims
• Assist the HR Manager in monitoring guard tour patrol report, schedules and assignments of security guards.
• Handle maintenance of company vehicles, application of transfer ownership, petrol card, renewal of car insurance & road tax.
• To handle maintenance of company property & tenancy agreement.
• To handle maintenance of office building (pest control, hygiene service, repair & maintenance) and office equipment
• Liaise with government authorities (Majlis Pembandaran , Jabatan Alam Sekitar, Pengarah Tanah dan Galian, Malaysian Investment Development Authority)

Job Requirement :

• Bachelor Degree in any field
• Fresh graduate are welcome to apply
• Preferably 1 to 3 years of working experience in any HR / Admin related field.
• Must be willing to work in Sungai Chua, Kajang
• Possess own transport and able to work at Kajang.
• 1 full time position is available

Perks & Benefits

• Regular team activities
• Personal leave

工作職責：

• 設定關鍵績效指標並制定入職工作清單

• 透過電話、電子郵件、WhatsApp聯絡商家預約安裝時間，並將回饋訊息回饋給銀行

• 將商家資料輸入系統

營運 :

• SPM 等級

• 2 年營運管理員或類似職位的工作經驗。

• 具備較強的溝通及人際交往能力，能夠提供

向不同的商家提供詳細的解釋並清晰地傳達訊息

• 精通微軟辦公室軟體和資料管理軟體。

• 注重細節，具備分析和解決問題的能力。

工作地點：

• 梳邦再也辦事處招募 1 位員工

• 柔佛州辦事處招募 1 名員工

福利待遇

• 醫療保險
• 牙科保險

職責概述：

• 會計和簿記：執行基本簿記工作，輸入日常財務交易，並更新內部表格。

• 人力資源和法定合規：管理薪資資料並直接與法定機構（包括 KWSP、LHDN 和 PERKESO）協調。

• 辦公室及行政管理：監督日常辦公室運作，監控行政任務，並保持溝通管道暢通。

• 資料管理：使用現有的 Excel 範本和手動記錄系統維護、輸入和更新公司記錄。

• 客戶聯絡：與海外客戶和外部當地合作夥伴進行專業溝通。

職位要求：

• 語言能力：英語流利（用於與海外客戶溝通）和馬來語流利（用於與法定機構和政府機構互動）。

• 技能和軟體：需要具備簿記或會計原則的基本知識。

• 經驗比學歷更重要：實際工作經驗和積極主動的態度比正式的學歷證書更受青睞。

• 心態與核心價值：以高度誠信的態度管理高度私密且機密的公司資料。

• 運作方式：能夠適應手動資料保存方法（不使用複雜的ERP系統；完全使用Excel和手動表格）。

• 性格：學習能力強，組織能力強，適應力強，渴望掌握新流程。

加分技能（非強制性）

• 能夠說國語（以協助我們位於中國的客戶）。

• 具備 AutoCount 軟體的基本或入門級知識。

我們提供的服務

• 提供全面的內部指導、培訓和逐步入職支援。

• 結構化、穩定且隨時可用的工作流程與追蹤系統。

一個值得信賴的工作環境，良好的態度和努力工作會直接獎勵。

Job Description:

We are looking for a responsible and detail-oriented Admin Executive to support our daily admin operations, SQL system records, invoicing process, and operation coordination.

This role is responsible for ensuring all order, delivery, invoice, payment, and receipt records are entered accurately and supported by proper documents.

The candidate must be able to follow company procedures carefully and work with the admin, sales, warehouse, and delivery teams. This is an execution and support role.

Key Responsibilities:

• Enter and update customer, order, delivery, invoice, payment, and receipt records in SQL system.
• Prepare and check invoice information based on valid supporting documents.
• Ensure invoice details such as customer name, item, quantity, price, document reference, and payment terms are accurate.
• Support daily admin operation, including document preparation, filing, and record updates.
• Assist with DO / RO / invoice document checking and follow-up.
• Coordinate with internal teams on order status, delivery records, POD, and stock movement documents.
• Follow up on missing or incomplete documents with the relevant person.
• Maintain proper filing of quotation, DO, RO, invoice, delivery, payment, and receipt documents.
• Report any missing, incorrect, or mismatched information to the reporting manager.
• Prepare simple daily or weekly admin summaries when required.
• Follow company document flow and avoid unauthorised manual changes.

Key Requirements:

● Minimum 1–2 years of experience in admin, invoicing, sales support, operations support, or related role.

● Experience using SQL system, accounting software, ERP system, inventory system, or similar business system.

● Able to handle invoices, delivery orders, customer orders, and related sales documents.

● Good attention to detail, especially numbers, item codes, quantities, pricing, and document references.

● Basic understanding of sales document flow such as quotation, DO, invoice, delivery, payment, and receipt.

● Basic Microsoft Excel / Google Sheets skills.

● Able to communicate clearly with admin, sales, warehouse, and delivery teams.

● Responsible, organised, and able to follow fixed procedures.

● Able to work carefully without making unauthorised changes or shortcuts.

● Able to flag and report incomplete or unclear information before proceeding.

Preferred Requirements :

● Experience in FMCG, distribution, trading, logistics, warehouse, or wholesale industry.

● Familiar with SQL accounting / inventory system.

● Experience checking DO, RO, invoice, POD, payment records, or stock movement documents.

● Able to prepare simple admin reports or summaries.

● Able to work in a process-driven environment.

Working Style We Are Looking For

● Careful with details

● Stable and responsible

● Good follow-up attitude

● Willing to follow system and procedure

● Comfortable working with documents and numbers

● Able to ask the right person when information is incomplete

● Does not make unauthorised decisions or manual changes

Perks & Benefits

• Nearby public transport
• Central location
• Flexible working hours
• Casual dress code
• Personal leave
• Sabbatical leave

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions! If this is how you see your career, Colgate is the place to be!

Our dependable household brands, dedicated employees, and sustainability commitments make us a

company passionate about building a future to smile about for our employees, consumers, and

surrounding communities. The pride in our brand fuels a workplace that encourages creative thinking,

champions experimentation, and promotes authenticity which has contributed to our enduring success.

If you want to work for a company that lives by their values, then give your career a reason to

smile...every single day. This is a rare opportunity to join a global market leader in the FMCG industry as

a Commercial Finance Admin (12 months Contract) and work closely with the Accounts Receivable &

Customer Development Team on the resolution of customer claims in a timely manner.

What you will do:

● Validation of actual promotional claims, ensuring proof of performance is adequate & proper

documentation of the review,

● Coordination with Customer Development & AR for deductions and/or customer claim issues.

● Complete SOX testing requirements

● Reconciliations of balance sheet and income statement G/L accounts

● Complies with all policies and standards to ensure internal controls & compliance

● Performs other ad hoc duties as assigned

Minimum Requirements:

● Bachelor's Degree Accounting/Finance or professional accounting qualifications (ACCA/CPA)

● Minimum one year of work experience in Accounting or Finance

● Capable of delivering high quality and accurate work while respecting short lead times

● Self-starter who can work well both independently and across multi-level stakeholder group

● Experience in SAP will be an added advantage

● Proven ability to solve problems and resolve conflicts

● Good communication, presentation skills and business acumen in English

Perks & Benefits

• Personal leave
• Open culture
• Free parking
• Subsidized meals

Job Highlights

• Working Hours : 8.30am – 5.30pm (Mon-Fri)
• Location : Puchong Jaya, Selangor.
• Performance bonus
• Annual leave follow Selangor PH
• Salary : RM4,000.00 – RM5,000.00

Requirements

• Proficient in accounting Software (AutoCount preferred)
• Minimum 3 years relevant experience
• Detail-oriented with strong organizational skills

Job Scope

• Handle full set of accounts (AR,AP,GL)
• Prepare monthly statements
• Handle payment & bank reconciliation
• Collection payment

Send us your resume at :

clpoh@kimmac.com or Whatapps : 016-662 6526

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions! If this is how you see your career, Colgate is the place to be!

Our dependable household brands, dedicated employees, and sustainability commitments make us a

company passionate about building a future to smile about for our employees, consumers, and

surrounding communities. The pride in our brand fuels a workplace that encourages creative thinking,

champions experimentation, and promotes authenticity which has contributed to our enduring success.

If you want to work for a company that lives by their values, then give your career a reason to

smile...every single day. This is a rare opportunity to join a global market leader in the FMCG industry as

a Commercial Finance Admin (12 months Contract) and work closely with the Accounts Receivable &

Customer Development Team on the resolution of customer claims in a timely manner.

What you will do:

● Validation of actual promotional claims, ensuring proof of performance is adequate & proper

documentation of the review,

● Coordination with Customer Development & AR for deductions and/or customer claim issues.

● Complete SOX testing requirements

● Reconciliations of balance sheet and income statement G/L accounts

● Complies with all policies and standards to ensure internal controls & compliance

● Performs other ad hoc duties as assigned

Minimum Requirements:

● Bachelor's Degree Accounting/Finance or professional accounting qualifications (ACCA/CPA)

● Minimum one year of work experience in Accounting or Finance

● Capable of delivering high quality and accurate work while respecting short lead times

● Self-starter who can work well both independently and across multi-level stakeholder group

● Experience in SAP will be an added advantage

● Proven ability to solve problems and resolve conflicts

● Good communication, presentation skills and business acumen in English

Perks & Benefits

• Personal leave
• Open culture
• Free parking
• Subsidized meals

• 公眾上市公司。製造公司（雙溪蔡加影）
• 歡迎應屆畢業生/初級管理人員申請
• 將為應屆畢業生/初級員工提供在職訓練。
• 基本工資最高可達3800令吉
• 工作時間：上午9點至下午5點
• 每週工作 5 天

工作職責：

• 負責面試，為公司及其子公司招聘非管理人員和工人，以滿足其人力需求。
• 監督人事檔案和記錄的安全保管、檢索和更新。
• 跟進公司所有工傷事故案件。
• 負責與社會保險機構（SOCSO）就任何工傷事故索賠事宜進行聯絡。
• 確保所有向人力資源發展委員會提出的培訓申請都已跟進。
• 編制月度人力統計資料。
• 協助人力資源經理安排培訓項目
• 為員工提供心理諮商。
• 協助人力資源經理跟進生產部門的違紀案件。
• 根據馬來西亞法律的慣例，滿足外籍勞工的福利需求。
• 確保一般辦公區域、接待處、電信設施和辦公設備維護良好且處於可用狀態。
• 負責組織和確保公司財產的維護和良好管理。
• 為滾筒轉運至供應商現場購買保險
• 處理風險保險和保險索賠
• 協助人力資源經理監控保全巡邏報告、保全人員的排班和任務分配。
• 負責公司車輛的維修保養、所有權移轉申請、加油卡辦理、汽車保險及道路稅續期等事宜。
• 負責公司財產維護及租賃協議事宜。
• 負責辦公大樓的維護（蟲害控制、衛生服務、維修保養）及辦公設備維護。
• 與政府當局聯絡（Majlis Pembandaran、Jabatan Alam Sekitar、Pengarah Tanah dan Galian、馬來西亞投資發展局）

職位要求：

• 任何領域的學士學位
• 歡迎應屆畢業生申請
• 最好有1至3年人力資源/行政相關領域的工作經驗。
• 必須願意在加影雙溪蔡工作
• 自備交通工具，能夠在加影工作。
• 現有1個全職職缺

福利待遇

• 定期團隊活動
• 個人休假