Total 1,259 admin assistant job vacancies in Purchasing / Procurement / Inventory category

Requirements:

• Qualification minimum SPM or equivalent
• Priority to whom speak mandarin & able to start work immediately
• Able to write & communicate well in Mandarin, English & Malay 
• Candidate who can communicate in Mandarin will be an added advantage as we need to communicate with the Chinese suppliers
• Fresh graduate are encouraged to apply
• 5.5 working days

Responsibilities

• Prepare and update/ key in data entry in systems
• Assist in general filing and administration jobs
• To assist on any other ad-hoc assignment

Benefit: 

• EPF, SOCSO & EIS
• Annual Leave
• Medical Leave
• On job training provided

Tanggungjawab Utama:

Sokongan Pentadbiran & Pejabat

• Mengurus pentadbiran pejabat harian, pemfailan dan dokumentasi.

• Mengendalikan bil pejabat, pembayaran dan penjejakan perbelanjaan (utiliti, sewa, invois pembekal).

• Memastikan pembayaran tepat pada masanya dan penyimpanan rekod yang betul.

• Mengekalkan rekod yang teratur untuk semua dokumen pentadbiran dan berkaitan projek.

• Menyediakan sokongan pentadbiran am kepada pihak pengurusan.

Pembelian & Penyumberan

• Mencari dan membeli bekalan pejabat, perabot dan bahan reka bentuk dalaman.

• Semak rujukan reka bentuk (imej, papan mood) yang disediakan oleh pereka dan kenal pasti produk yang sesuai.

• Menjalankan tinjauan pasaran (harga, kualiti, masa penghantaran, perbandingan pembekal).

• Sediakan cadangan produk untuk semakan pereka sebelum pembelian.

• Berhubung dengan pembekal untuk sebut harga, rundingan dan penempatan pesanan.

• Jejaki pesanan dan pastikan penghantaran tepat pada masanya.

• Mengekalkan pangkalan data pembekal dan katalog produk.

Sokongan Penyelarasan Projek

• Membantu pereka dalaman dalam permohonan permit projek dan susulan dengan pihak berkuasa tempatan.

• Mengatur dan menyelenggara dokumentasi projek (lukisan, kelulusan, kontrak).

• Membuat susulan dengan pembekal, kontraktor dan pihak berkaitan mengenai penyerahan dan dokumentasi.

Templat & Pelaporan

• Cipta dan selenggara templat/borang untuk:

Pemilihan bahan

Kos projek

Sebut harga dan penganggaran

• Membantu dalam pengesanan kos asas dan pemantauan bajet.

Keperluan

• Diploma atau Ijazah Sarjana Muda dalam Pentadbiran Perniagaan, Reka Bentuk Dalaman atau bidang berkaitan.

• 1–3 tahun pengalaman dalam peranan pentadbiran, pembelian atau penyelarasan (ID/industri pembinaan adalah satu kelebihan).

• Kebolehan memahami rujukan reka bentuk dan sumber produk.

• Kemahiran organisasi, multitasking dan pengurusan masa yang baik.

• Perhatian yang tinggi terhadap perincian dan kebolehan membuat susulan.

• Mahir dalam Microsoft Excel & Word.

Kemahiran Pilihan

• Pengalaman dalam penyumberan perabot/bahan atau penyelarasan pembekal.

• Biasa dengan proses permit/penyerahan projek.

• Pemahaman asas tentang bahan dan kos reka bentuk dalaman.

• Kebolehan mencipta templat berstruktur dan menyusun data dengan jelas.

Atribut Utama

• Bertanggungjawab dan proaktif

• Berorientasikan perincian dan sistematik

• Kemahiran koordinasi & komunikasi yang baik

• Mampu bekerja secara bebas dan berpasukan

Faedah & Kebaikan

• Ekuiti pekerja
• Elaun (upah perjalanan, pengangkutan, dll.)
• Pengangkutan awam berdekatan
• Lokasi pusat
• Aktiviti pasukan tetap
• Cuti peribadi
• Cuti Sabatikal
• Budaya terbuka
• Peluang pembangunan peribadi

Key Responsibilities :

Administrative & Office Support

• Manage daily office administration, filing, and documentation.

• Handle office bills, payments, and expense tracking (utilities, rent, supplier invoices).

• Ensure timely payments and proper record-keeping.

• Maintain organized records for all administrative and project-related documents.

• Provide general administrative support to management.

Purchasing & Sourcing

• Source and purchase office supplies, furniture, and interior design materials.

• Review design references (images, mood boards) provided by designers and identify suitable products.

• Conduct market survey (price, quality, lead time, supplier comparison).

• Prepare product proposals for designers’ review before purchase.

• Liaise with suppliers for quotations, negotiation, and order placement.

• Track orders and ensure timely delivery.

• Maintain supplier database and product catalogue.

Project Coordination Support

• Assist interior designers in project permit applications and follow-ups with local authorities.

• Organize and maintain project documentation (drawings, approvals, contracts).

• Follow up with suppliers, contractors, and relevant parties on submissions and documentation.

Templates & Reporting

• Create and maintain templates/forms for:

Material selection

Project costing

Quotation and budgeting

• Assist in basic cost tracking and budget monitoring.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Interior Design, or related field.

• 1–3 years of experience in admin, purchasing, or coordination roles (ID/construction industry is a plus).

• Ability to understand design references and product sourcing.

• Good organizational, multitasking, and time management skills.

• Strong attention to detail and follow-up ability.

• Proficient in Microsoft Excel & Word.

Preferred Skills

• Experience in furniture/material sourcing or supplier coordination.

• Familiar with project permits / submissions process.

• Basic understanding of interior design materials and costing.

• Ability to create structured templates and organize data clearly.

Key Attributes

• Responsible and proactive

• Detail-oriented and systematic

• Good coordination & communication skills

• Able to work independently and with team

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Regular team activities
• Personal leave
• Sabbatical leave
• Open culture
• Personal development opportunities

主要職責：

行政及辦公室支持

• 管理日常辦公室行政、文件歸檔和文件工作。

• 處理辦公室帳單、付款和費用追蹤（水電費、租金、供應商發票）。

• 確保及時付款並妥善保存記錄。

• 妥善保管所有行政和項目相關文件的記錄。

• 為管理階層提供一般行政支援。

採購與尋源

• 採購辦公用品、家具和室內設計材料。

• 查看設計師提供的設計參考資料（圖片、情緒板），並確定合適的產品。

• 進行市場調查（價格、品質、交貨時間、供應商比較）。

• 準備產品方案供設計師審核，然後再進行採購。

• 與供應商聯絡，取得報價、進行談判並下訂單。

• 追蹤訂單並確保及時交付。

• 維護供應商資料庫和產品目錄。

專案協調支持

• 協助室內設計師申請專案許可證，並與地方當局進行後續溝通。

• 整理和維護專案文件（圖面、審核文件、合約）。

• 跟進供應商、承包商和相關方提交的文件和資料。

範本和報告

• 建立和維護以下範本/表單：

材料選擇

專案成本會計

報價和預算

• 協助進行基本成本追蹤和預算監控。

要求

• 工商管理、室內設計或相關領域的文憑或學士學位。

• 1-3 年行政、採購或協調工作經驗（ID/建築業經驗者優先）。

• 能夠理解設計參考資料和產品採購資訊。

• 具備良好的組織能力、多工處理能力及時間管理能力。

• 注重細節，並具備良好的跟進能力。

• 精通微軟Excel和Word。

優先技能

• 具備家具/材料採購或供應商協調的經驗。

• 熟悉專案許可/提交流程。

• 對室內設計材料和成本有基本的了解。

• 能夠建立結構化範本並清楚地組織資料。

關鍵屬性

• 認真負責，積極主動

• 注重細節，做事有條理。

• 良好的協調與溝通能力

• 能夠獨立工作並與團隊合作

福利待遇

• 員工權益
• 津貼（旅費、交通費等）
• 附近公共交通
• 中心位置
• 定期團隊活動
• 個人休假
• 學術休假
• 開放文化
• 個人發展機會

職責：

• 在收貨、識別、出貨和品質保證方面表現卓越。
• 衡量並報告倉儲活動的有效性和員工績效。
• 規劃及維護庫存及儲存區域。
• 確保發貨和庫存交易的準確性。
• 溝通工作期望並指導員工。
• 確定人員配置水準並分配工作量。
• 維護物料記錄，記錄必要信息，並利用報告預測倉庫狀態。
• 找出需要改進的領域，並制定創新性或調整現有的工作流程和做法。
• 與其他部門協商並協調各項活動。

要求：

• 擁有擔任商店主管/店員/店員的實際工作經驗。
• 高效率的督導技巧與技巧。
• 能夠將資料輸入資料庫或其他電腦系統，以維護最新的庫存記錄。
• 能夠輸入、檢索和分析資料。
• 親力親為，認真負責地完成工作。
• 良好的溝通和人際交往能力。
• 具備與營運部門協調合作的能力。
• 良好的組織能力和時間管理能力。
• 擁有供應鏈管理、物流或工商管理學士學位者優先考慮。
• 能夠在壓力下工作並按時完成任務。
• 會駕駛和維護堆高機者優先考慮。

福利待遇

• 公司製服
• 個人發展機會
• 有薪培訓和發展
• 年假
• 病假

• Order Processing: Prepare and issue purchase orders (PO).
• Liaise with suppliers to request quotes, negotiate pricing/delivery terms, and resolve issues regarding damaged or incorrect goods.
• Maintain accurate purchasing records, update inventory databases, and generate procurement reports.
• Logistics Tracking: Monitor shipment progress to ensure timely delivery of materials.
• Invoice Reconciliation: Verify invoices against purchase orders and receiving documents to process payments through the accounting department.
• Policy Compliance: Ensure all purchasing activities comply with company policies and ethical standards. 

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Casual dress code
• Regular team activities
• Personal leave
• Open culture
• Personal development opportunities

• 訂單處理：準備和發出採購訂單（PO）。
• 與供應商聯絡，索取報價，協商價格/交貨條款，並解決貨物損壞或錯誤等問題。
• 維護準確的採購記錄，更新庫存資料庫，並產生採購報告。
• 物流追蹤：監控貨物運輸進度，確保物料及時交付。
• 發票核對：核對發票與採購訂單和收貨單據，以便透過會計部門處理付款。
• 政策合規性：確保所有採購活動均符合公司政策和道德標準。

福利待遇

• 佣金和獎金
• 津貼（旅費、交通費等）
• 彈性的工作時間
• 休閒著裝要求
• 定期團隊活動
• 個人休假
• 開放文化
• 個人發展機會

Responsibilities:

• Excellence in receiving, identifying, dispatching and assuring quality of goods.
• Measure and report the effectiveness of warehousing activities and employees performance.
• Plan and maintain inventory and storage area.
• Ensure shipments' and inventory transactions' accuracy.
• Communicate job expectations and coach employees.
• Determine staffing levels and assign workload.
• Maintain items record, document necessary information and utilize reports to project warehouse status.
• Identify areas of improvement and establish innovative or adjust existing work procedures and practices.
• Confer and coordinate activities with other departments.

Requirements:

• Proven work experience as a store supervisor / store keeper / store assistant.
• Highly effective supervisory skills and techniques.
• Ability to enter data into a database or other computerised system to maintain up to date stock records.
• Able to input, retrieve and analyse data.
• Hands-on commitment to getting the job done.
• Good communication and interpersonal skills.
• Proven ability to coordinate with operations.
• Good organisational and time management skills.
• Possess a Bachelor's Degree in Supply Chain Management, Logistics or Business Administration is an advantage.
• Ability to work under pressure and meet deadlines.
• Able to driving and maintain forklift is an advantage.

Perks & Benefits

• Company Uniform
• Personal development opportunities
• Paid training and development
• Annual Leave
• Medical Leave

Responsibilities:

• Source and procure raw materials, packaging materials, factory supplies, and trading products to support operational requirements.

• Prepare and issue purchase orders, ensuring timely and accurate processing.

• Liaise with local and overseas suppliers on quotations, orders, deliveries, and product availability.

• Compare prices, evaluate quotations, and assist in sourcing cost-effective suppliers.

• Monitor inventory levels and coordinate with warehouse and production teams to ensure adequate stock availability.

• Track delivery schedules and follow up with suppliers to ensure on-time delivery of goods and services.

• Maintain and update purchasing records, supplier information, and procurement data in ERP systems and Excel.

• Support the Purchasing Manager and other departments with procurement-related activities and ad-hoc assignments.

Requirements:

• Relevant working experience in purchasing, procurement, or supply chain

• Basic understanding of procurement processes, inventory control, and supplier management.

• Proficient in Microsoft Excel and other basic computer applications.
  

  AngelineMah

  Reg No: R2096146

  One Vogue Pte Ltd

  EA License: 19C9629

The Warehouse Admin Support Assistant will be assisting where needed to ensure the smooth functioning and running of all warehouse and logistics concerning activities. which contributes to the optimum growth of the Company.

Work Location: 18 Jalan Besut
Working Day: Monday to Friday 9am - 6pm, Saturday 9am - 1pm

Main duties and responsibilities:

Daily Operations Support

• Ensure readiness and accuracy of documentation for inbound and outbound shipments in timely manner.
• Generate warehouse picks and monitor shipment processing in WMS.
• Post warehouse shipments in WMS upon completion of the picking done by warehouse via handheld device.
• Post warehouse receipts in the WMS system upon confirmation from the warehouse supervisor that the accuracy and condition of the stocks are acceptable.
• Coordinate with purchasers to resolve discrepancies between physical stock and documentation.
• Coordinate with business units and warehouse colleagues to support operational requests (the scope includes but not limited to assisting in providing physical count quantities, coordinating the delivery status, lead time and eta, etc).
• Retrieve and archive signed delivery documents from the logistics team
• Scan and distribute documents and photos to relevant stakeholders (Purchaser / Market Support / Compliance) upon job completion according to SOP. (e.g. Container stuffing and unstuffing photos/endorsed documents, etc).
• Generate pallet markings in accordance with Singapore Customs physical tagging guidelines and coordinate with warehouse supervisor and purchaser to facilitate space preparation and collection for inbound shipments.
• Coordinate with warehouse colleagues for the internal transfer orders to ensure smooth and efficient completion.

Record Maintenance

• Maintain proper physical and electronic filing of shipment, including daily inbound/outbound record updates in shared folders. It is to track the order details, vehicle and driver assignments which are crucial for future report generation and investigation for various purposes.
• Detect and report documentation discrepancies to the line supervisor, record incidents for further investigation.
• Ensure proper maintenance of office equipment and regularly update the warehouse asset maintenance record.
• Maintain the daily attendance record.
• Ensure the reverse logistics is done in system in accordance with the physical return. For the VDP/KIV/Damaged stocks, monitor and follow up to maintain the stock accuracy.
• Update the lot book upon receiving inbound shipments.
• Maintain required photo documentation (embassy orders, return stock receipt, inbound discrepancy etc) based on business or compliance requirements.

Ad hoc duties

• Assist in cycle count/annual stock take if being assigned.
• Undertake any other duties in relation to the job scope as assigned by your superior from time to time.

Qualifications:

• Proficient in MS Outlook, Excel and Word

• Strong attention to detail with good communication and interpersonal skills

• Positive team player, willing to learn and adapt in a fast-paced environment

• Familiarity with warehouse operations is an advantage

• Knowledge of permits or shipping documentation is a plus

• Experience in administrative and coordination support, ensuring accurate documentation and compliance

• Proper record keeping and upkeep of records