Total 28 secretary job vacancies in Others category

private secretary

is

an administrative professional or civil servant who works directly for a high-ranking individual

—such as a government minister, corporate executive, or member of a royal family—to manage their confidential correspondence, schedule, and daily business.

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2

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3

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Key Roles and Responsibilities

Depending on the sector they work in, their duties typically span:

• Executive Support: Managing heavy calendars, organizing travel arrangements, and screening calls or visitors.
• Confidentiality: Handling sensitive information, drafting private correspondence, and managing restricted files.
• Gatekeeping: Acting as the primary point of contact and liaison between their employer and other internal or external stakeholders. [1, 2, 3, 4]

Core Variations of the Role

1. In Government & Politics

• Role: They are typically senior civil servants who assist government ministers or politicians.
• Function: They serve as the administrative and operational backbone of a minister's office, handling policy briefings, managing parliamentary business, and ensuring the department effectively implements the minister’s decisions. For instance, the Prime Minister's Office (PMO) in Singapore maintains specific private secretaries to support heads of state. [1, 2, 3]

2. In Business & Corporate

• Role: Similar to an Executive Assistant (EA), these private secretaries support high-level corporate figures (like CEOs or Managing Directors). [1, 2]
• Function: They handle strategic administrative projects, coordinate meetings, and manage tasks related to the executive's professional and occasionally personal life. [1, 2]

3. In Royal Households

• Role: High-ranking public servants who manage the official and personal households of monarchs or royals.
• Function: They act as trusted advisors and are responsible for organizing public engagements, media coordination, and official correspondence.

An established Law Firm situated at UE Square Office Tower invites applicants for the position of Litigation and Conveyancing Secretary.

Requirements:
1. Relevant working experience in civil litigation and conveyancing paperworks.
2. Good computer knowledge (knowledge in using E-litigation systems)
3. At least 1 year work experience in a related role.
4. Retirees welcome.

Only open to Singaporean and permanent resident to apply.

Remuneration will commensurate with relevant experience, qualifications and skills.

Interested applicants kindly email CV to suja@lbllaw.com.sg. Only shortlisted applicants will be notified.

Key Responsibilities

• Handle residential and/or commercial conveyancing matters, refinancing and redemption
• Prepare legal documents and correspondence
• Liaise with clients, banks, law firms, developers, and government agencies
• Conduct conveyancing searches and submissions
• Assist lawyers in completion matters
• Manage timelines, appointments, and filing systems
• Handle CPF, IRAS, SLA, and e-stamping processes
• Prepare billing and completion accounts where required

Requirements

• Prior experience in conveyancing practice in Singapore preferred
• Familiar with Singapore conveyancing procedures and documentation
• Knowledge of: CPF submissions, e-stamping, SLA/INLIS searches and bank loan documentation
• Proficient in Microsoft Office applications
• Good communication and organisational skills
• Able to work independently and meet deadlines

Preferred Qualifications

• Experience handling refinancing, HDB and private property transactions
• Familiarity with legal practice management systems
• Ability to multitask in a fast-paced environment

Salary & Benefits

• Salary commensurate with experience

Please send your CV directly to nigelhoe@aashlaw.com.sg

Duties & Responsibilities

1.         Provide secretarial and administrative support.

2.         Managing of work calendar, schedule internal/external meetings and appointments.

3.         Preparation of presentation materials and other documents.

4.         Travel arrangements.

5.         Processing expense claims.

6.         Prepare reports and maintain filing system.

7.         Organizing office operations and office maintenance.

8.         Clerical functions e.g. correspondence and expense management, maintaining filing systems.

9.         Retention, protection, retrieval, transfer, and disposal of records.

10.       Keeping management informed by regularly providing reports; summarizing information.

11.       Event planning and execution.

12.Perform any other ad-hoc duties assigned by immediate supervisor

Qualification & Experience Generally Required

1.         Diploma in any discipline, preferably qualification in Secretarial.

2.         5 years of confidential secretariat experience is preferred.

3.         Good knowledge in bookkeeping/accounting.

4.         Self-driver, resourceful and a good team player.

5.         Excellent interpersonal and communication skills.

6.         Meticulous, organized and able to handle high level of confidentiality. 

7.         Effectively bilingual to liaise with overseas counterparts.  

8.         Proficient in all MS Office Application.

Job Description & Requirements

AGP Law LLC is a Singapore-based full-service law firm that provides legal services to a diverse range of clients including MNCs, SGX listed entities, and SMEs. We provide excellent service levels and value-added solutions. The firm has a strong reputation in the legal industry. The firm provides a positive work environment. We offer attractive remuneration packages including competitive salaries. All employees will be afforded both fixed and variable bonuses.

Responsibilities

• Assist and work with solicitor(s);

• Full secretarial support in preparation of correspondence and legal documents;

• Other administrative support.

Requirements

• Good command of written and spoken English;

• Willing to work beyond office hours when required;

• Meticulous, well organized and able to work under time constraints;

• Motivated, pro-active and able to work in a team;

• Good working knowledge of Microsoft Word, Excel and Outlook;

• Training will be provided.

Interested applicants are to send their resume stating current/ expected salaries to hr@agp.com.sg.

Up to $4,000 Basic Salary + AWS + VB
Nearest MRT: Tuas West Road
Shuttle Bus Pick Up
WFH Arrangement (1 day per week)


Job ID: 20242

Job Description:

• Responsible for all secretarial duties and administrative tasks all correspondences and other documents as assigned by GM.
• Handle confidential documents ensuring they remain secure.
• Answer phone calls and redirect them when necessary.
• Acting as a receptionist and/or meeting and greeting guests.
• Serving coffee or tea to guests.
• Book flights and accommodation for staff and guests.
• Book meeting room.
• Manage staff schedules (including WFH arrangements) and staff leave records using Excel.
• Manage employee shuttle bus schedules, including boarding and drop-off arrangements.
• Take care of expat yearly income tax and AGM(Annual General Meeting) documents etc. liaise with Auditors and Company Secretary.
• Check travel claim and expense claim for staff and filling.
• Act as the main point of contact for HR outsourcing vendors and coordinate HR-related matters.
• Any other ad-hoc duties as requested by the company.

Requirements:

• Diploma holder and above.
• At least 3 years of working experience in Secretarial, Admin or any Support related field.
• Good communication skills and the ability to coordinate smoothly with internal and external stakeholders.
• Proficient in MS Office (MS Word, Excel, PowerPoint)
• Team worker, Supportive
• Honest/ sincere and trustworthy.


We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

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Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Khoo Tiffany

EA Registration No: R22107626

Pasona Singapore Pte. Ltd.

EA License No: 90C4069

Job Description & Requirements

AGP Law LLC is a Singapore-based full-service law firm that provides legal services to a diverse range of clients including MNCs, SGX listed entities, and SMEs. We provide excellent service levels and value-added solutions. The firm has a strong reputation in the legal industry. The firm provides a positive work environment. We offer attractive remuneration packages including competitive salaries. All employees will be afforded both fixed and variable bonuses.

Responsibilities

• Assist and work with solicitor(s);

• Full secretarial support in preparation of correspondence and legal documents;

• Other administrative support.

Requirements

• Good command of written and spoken English;

• Willing to work beyond office hours when required;

• Meticulous, well organized and able to work under time constraints;

• Motivated, pro-active and able to work in a team;

• Good working knowledge of Microsoft Word, Excel and Outlook;

• Training will be provided.

Interested applicants are to send their resume stating current/ expected salaries to hr@agp.com.sg.

Roles& Responsibilities

**Job Description**:

We are seeking a detail-oriented and organized Legal Secretary, experienced in personal injury and property damage claim as well as simple debt collection, to join our team. The ideal candidate will provide administrative support to our legal team and assist in the smooth functioning of our legal operations.

**Key Responsibilities**:

- Prepare and manage legal documents using Microsoft Word and Excel

- Maintain and organize legal files and records

- Assist in scheduling appointments and managing calendars

- Communicate effectively with clients, attorneys, and other staff members

- Collaborate with team members to ensure efficient workflow

- Utilize Microsoft Office suite for various administrative tasks

- Demonstrate strong communication skills in written and verbal interactions

- Employ problem-solving skills to address issues as they arise

- Manage time effectively to meet deadlines and prioritize tasks

**Skillset**:

- Proficiency in Microsoft Word and Microsoft Excel

- Strong interpersonal skills

- Excellent communication skills

- Ability to work well in a team

- Familiarity with Microsoft Office suite

- Effective problem-solving abilities

- Strong time management skills

**Experience**:

1-3 years of experience in a similar role

**Qualifications**:

Post Secondary / Diploma in Legal Studies or related field

Singaporean, Permanent Resident and Malaysian are welcome.

If you meet the qualifications and have the necessary skills and experience, we encourage you to apply for this exciting opportunity to contribute to our legal team.

挂名董事

Nominee Director

要求 Requirements：

新加坡公民、新加坡永久居民。

Singapore citizen, Singapore Permanent Resident.

具备完全的法律行为能力，没有犯罪记录，且未被法院宣告破产或取消董事资格。

Possess full legal capacity, have no criminal record, and have not been declared bankrupt or disqualified as a director by the court.

工作职责 Job Responsibilities：

1.配合签署必要的法定文件，例如公司注册申请、年度股东大会决议、年度申报表等等；

Cooperate in signing necessary statutory documents, such as company incorporation applications, annual general meeting resolutions, annual returns, etc.

2.协助公司注册Corpass以进行线上事务管理；

Assist the company in registering for Corppass to facilitate online transaction management.

3.如涉及到银行开户、EP申请时，必要时候提供协助配合签署；

Provide assistance and cooperate with signing when necessary for matters such as bank account opening or EP applications.

4.在任职期间保持良好的信用记录，配合公司合规部门进行定期背景审查，并及时更新个人档案信息；

Maintain a good credit record during the tenure, cooperate with the company's compliance department for regular background checks, and promptly update personal profile information.

5.其他需要配合协助的事项。

Other matters requiring cooperation and assistance.

新加坡客户服务助理

Customer Service Assistant

一、岗位职责要求

Job Responsibilities:

1、对接中国公司处理客户咨询、投诉及需求（通过电话、邮件或在线渠道）

Liaise with Chinese companies to handle customer inquiries, complaints, and requests (via phone, email, or online channels).

2、处理客户的新加坡公司注册、年审、报税、PE/DE申请等文件准备及提交工作

Handle the preparation and submission of documents for clients' Singapore company registration, annual filing, tax reporting, and PE/DE applications.

3、负责公司的新加坡办公室接待客户及相关行政管理工作

Manage reception duties for the company's Singapore office and oversee related administrative tasks.

4、跟踪客户问题的处理进度，确保及时解决并反馈结果

Track the progress of customer issues, ensuring timely resolution and feedback on results.

5、对接新加坡主管部门如新加坡商务注册局(ACRA)、税务局(IRAS)、新加坡人力部( MOM)

Liaise with Singapore government authorities such as the Accounting and Corporate Regulatory Authority (ACRA), Inland Revenue Authority of Singapore (IRAS), and the Ministry of Manpower (MOM).

6、熟悉新加坡当地法律法规（如隐私保护PDPA）及公司政策，确保合规操作

Familiarity with local Singapore laws and regulations (e.g., PDPA) and company policies to ensure compliance in operations.

7、担任客户之新加坡公司的新方董事

Serve as the local director for clients' Singapore companies.

二、任职要求

Job Requirements:

1、语言：流利英语和中文（书面与口语）

Languages: Fluent in English and Chinese (both written and spoken).

2、技能：熟练使用Office、CRM系统、基础数据分析

Skills: Proficient in Office applications, CRM systems, and basic data analysis.

3、素质：沟通能力强、耐心细致、抗压能力、团队协作

Attributes: Strong communication skills, patience and attention to detail, ability to work under pressure, and team collaboration.

4、教育：大专以上学历

Education: Diploma or above.

Roles & Responsibilities

We are a Corporate services firm supporting high-net-worth individuals in their residency planning, and corporate structuring needs.

We are seeking a meticulous and proactive DIRECTOR SECRETARY to join our growing team. This role offers exposure to end-to-end client servicing across immigration, corporate setup, and ongoing compliance matters. Structured training and close mentorship will be provided to support your professional development.

Key Responsibilities

• Provide administrative and operational support to managers/executives across various projects, including:
• -- Support Client’s company incorporation processes and corporate bank account opening
• -- Employment Pass (EP), Dependant’s Pass (DP), Long-Term Visit Pass (LTVP) applications Permanent
• -- Residency (PR) and Singapore Citizenship applications
• Liaise with clients to collect and organize required documents in timely and accurate manner
• Monitor application and project timelines, ensuring smooth execution and timely follow-up
• Coordinate and host weekly internal meetings, including preparation and documentation of meeting minutes
• Maintain efficient office administration and ensure operational readiness
• Collaborate with internal and external stakeholders to ensure seamless workflow across departments
• Provide administrative support to senior management, including calendar coordination and time management
• Respond to client enquiries professionally and ensure timely follow-up
• Support ad-hoc projects and assignments as required

Qualifications & Requirements

• Degree or higher qualification in any discipline
• Strong command of both Mandarin & English, speaking, writing and comprehensive (to liaise with Mandarin-speaking clients via WeChat)
• Experience in serving high-net-worth clients is an advantage
• Prior experience with: MOM pass applications (e.g., EP, DP, LTVP), or ICA applications (e.g., PR, Singapore Citizenship, visas); Company incorporation and corporate bank account opening
• Strong interpersonal and communication skills
• Highly organized with strong attention to detail and ability to manage multiple tasks
• Self-motivated, resourceful, and able to work both independently and collaboratively
• Able to work in a fast-paced environment and meet deadlines
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Willing to reply client messages after office hours and weekends if urgent.

Why Join Us

• Exposure to high-value clients and cross-border projects
• Structured training and mentorship from experienced professionals
• Opportunity to develop expertise in Singapore corporate and immigration advisory
• Collaborative, professional, and growth-oriented environment
• Clear progression pathway within a boutique, high-performance team

Strong knowledge of Singapore Companies Act and ACRA system

• Able to independently handle full spectrum of corporate secretarial matters (incorporation, annual returns, director/shareholder changes, share transfers, preparation of resolutions, etc.)

• Able to independently manage full set of accounts

• Fa

miliar with GST filing and basic tax compliance

• Proficient in Xero / MYOB / QuickBooks

• Detail-oriented and capable of managing multiple client portfolios

Personal Secretary (or Personal Assistant)

provides comprehensive administrative and executive support to managers or executives to ensure smooth business and personal operations

. Key duties include scheduling meetings, managing travel, handling correspondence, and preparing documents. Positions often require advanced MS Office skills, high discretion, and experience supporting senior leaders.

Jobstreet Singapore

 +3

Common Responsibilities and Roles

• Executive Support: Assisting CEOs and VPs with calendar management, email, and travel arrangements.
• Administrative Duties: Handling calls, documentation, reports, and data management.
• Personal Assistance: Managing personal errands, household matters, or financial tasks for the employer.
• Coordination: Acting as a liaison between the executive and internal/external stakeholders. Jobstreet Singapore +4

Job Market and Requirements (Singapore)

• Market Opportunities: Numerous roles are available in Singapore, ranging from junior assistants to high-level Executive Secretaries.
• Experience & Education: Often requires a Diploma or Degree in Business Administration, with 5–10 years of experience for senior roles.
• Skills: Strong organizational skills, proficiency in virtual tools, and high discretion.
• Salary Range: Some positions offer $6,000–$9,000+ per month, particularly in industries like finance or for C-suite support. Jobstreet Singapore +5

Active Job Search Opportunities

• Personal Secretary Jobs (Singapore) - Jobstreet
• Personal Secretary Jobs (Singapore) - Indeed
• Personal Secretary Jobs (Singapore) - LinkedIn
• Personal Secretary Job (Singtel Group)
• Secretary Personal Assistant Jobs (Singapore)

Personal Secretary (or Personal Assistant)

provides comprehensive administrative and executive support to managers or executives to ensure smooth business and personal operations

. Key duties include scheduling meetings, managing travel, handling correspondence, and preparing documents. Positions often require advanced MS Office skills, high discretion, and experience supporting senior leaders.

Jobstreet Singapore

 +3

Common Responsibilities and Roles

• Executive Support: Assisting CEOs and VPs with calendar management, email, and travel arrangements.
• Administrative Duties: Handling calls, documentation, reports, and data management.
• Personal Assistance: Managing personal errands, household matters, or financial tasks for the employer.
• Coordination: Acting as a liaison between the executive and internal/external stakeholders. Jobstreet Singapore +4

Job Market and Requirements (Singapore)

• Market Opportunities: Numerous roles are available in Singapore, ranging from junior assistants to high-level Executive Secretaries.
• Experience & Education: Often requires a Diploma or Degree in Business Administration, with 5–10 years of experience for senior roles.
• Skills: Strong organizational skills, proficiency in virtual tools, and high discretion.
• Salary Range: Some positions offer $6,000–$9,000+ per month, particularly in industries like finance or for C-suite support. Jobstreet Singapore +5

Active Job Search Opportunities

• Personal Secretary Jobs (Singapore) - Jobstreet
• Personal Secretary Jobs (Singapore) - Indeed
• Personal Secretary Jobs (Singapore) - LinkedIn
• Personal Secretary Job (Singtel Group)
• Secretary Personal Assistant Jobs (Singapore)

Personal Secretary (or Personal Assistant)

provides comprehensive administrative and executive support to managers or executives to ensure smooth business and personal operations

. Key duties include scheduling meetings, managing travel, handling correspondence, and preparing documents. Positions often require advanced MS Office skills, high discretion, and experience supporting senior leaders.

Jobstreet Singapore

 +3

Common Responsibilities and Roles

• Executive Support: Assisting CEOs and VPs with calendar management, email, and travel arrangements.
• Administrative Duties: Handling calls, documentation, reports, and data management.
• Personal Assistance: Managing personal errands, household matters, or financial tasks for the employer.
• Coordination: Acting as a liaison between the executive and internal/external stakeholders. Jobstreet Singapore +4

Job Market and Requirements (Singapore)

• Market Opportunities: Numerous roles are available in Singapore, ranging from junior assistants to high-level Executive Secretaries.
• Experience & Education: Often requires a Diploma or Degree in Business Administration, with 5–10 years of experience for senior roles.
• Skills: Strong organizational skills, proficiency in virtual tools, and high discretion.
• Salary Range: Some positions offer $6,000–$9,000+ per month, particularly in industries like finance or for C-suite support. Jobstreet Singapore +5

Active Job Search Opportunities

• Personal Secretary Jobs (Singapore) - Jobstreet
• Personal Secretary Jobs (Singapore) - Indeed
• Personal Secretary Jobs (Singapore) - LinkedIn
• Personal Secretary Job (Singtel Group)
• Secretary Personal Assistant Jobs (Singapore)