Total 288 Senior Executive admin assistant job vacancies in Others category

Job Description:

We are looking for passionate Admin / Sales Coordinator who will assist the Sales Team in the company’s daily sales support and coordination/administrative activities:

- Career advancement opportunity with on-the-job training provided

- Performance Incentive (on top of salary)

- Annual Wage Supplement

Job Responsibilities:

- Closely coordinate with sales and customers to ensure all matters pertaining to order, delivery, collection, product and related matters are timely followed-up and completed

- Responsible for day-to-day administrative and operational matters

- Key in sales order, issue D/O & invoices

- Maintain document archiving system for hardcopies and e-filing into server

- Ad-Hoc admin duties in permit forms application

- Sourcing and negotiating price from suppliers

- Obtaining products information from existing and new suppliers

Overview:

We are seeking a detail-oriented and proactive General Insurance Admin Executive to join our dynamic team. The ideal candidate will support the day-to-day operations of the insurance department by managing administrative tasks, liaising with clients and insurers, and ensuring compliance with industry regulations.

Policy Administration:

• Process new insurance applications, renewals, endorsements, and cancellations
• Generate quotations using insurers' online portals
• Verify client information and ensure proper documentation
• Prepare and issue policy documents, certificates, and invoices

Compliance and Documentation:

• Ensure all insurance documentation complies with regulatory standards.
  • Maintain accurate records of policies, claims, and client interactions.

Coordination with Insurers:

• Act as a liaison between clients and insurance companies.
• Keep abreast of policy updates, product offerings, and underwriting guidelines.

Administrative Support:

• Manage emails, phone calls, WhatsApp chats and correspondence.
  • Organize and update the insurance database and CRM system.
  • Assist with ad-hoc administrative tasks as required.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

Responsibilities:

• Daily check on customer transaction and payment
• Reconcillation of daily cash transaction
• Verifying and confirming bank remittance
• Generating finance related report for the finance manager
• Monitor Customer Aging and flag overdues
• Assist in all preparation and statutory filing including financial statement preparation, GST filing and corporate tax filing
• Provide support in other accounting duties

Requirements:

• Diploma/ Degree in Accountancy or equivalent
• No experience required,
• Proficiency in MS Office, preferably with knowledge in SQL system
• Team player, ability to work with tight deadlines
• Good communication, analytical and problem solving skills

Salary:

• ($3,500 - $4,500) - 6 days work

Responsibilities:

Daily check on customer transaction andpayment

Reconcillation of daily cash transaction

Verifying and confirming bank remittance

Generating finance related report for thefinance manager

Monitor Customer Aging and flag overdues

Assist in all preparation and statutory filingincluding financial statement preparation,GST filing and corporate tax filing

Provide support in other accounting duties

Requirements:

Diploma/ Degree in Accountancy orequivalent

No experience required,

Proficiency in MS Office, preferably withknowledge in SQL system

Team player, ability to work with tightdeadlines

Good communication, analytical andproblem solving skills

Salary:

($3,500 - $4,500) - 6 days work

Role Purpose

The Executive Assistant to the Group Managing Director provides high-level executive, organisational and operational support to the Group Managing Director across a fast-paced international business environment.

This role requires exceptional organisational capability, professionalism, discretion, judgement and the ability to operate with pace and flexibility across multiple priorities, stakeholders, time zones and confidential matters.

The successful candidate will act as a trusted coordination partner to the Group Managing Director, supporting effective communication, diary management, meeting preparation, travel coordination, project follow-up and executive administration across the Group.

The role requires an individual who is highly proactive, commercially aware, detail-oriented and comfortable operating within a luxury hospitality and entrepreneurial environment.

Key Responsibilities:

Executive Support

•  Manage the Group Managing Director’s complex and fast-moving diary across multiple international locations and time zones

• Coordinate internal and external meetings, ensuring effective scheduling, prioritisation and preparation

• Prepare agendas, briefing notes, presentations and supporting materials for meetings and strategic discussions

• Manage confidential correspondence, communications and documentation with professionalism and discretion

• Draft and coordinate executive-level communications on behalf of the Group Managing Director

• Ensure effective follow-up and tracking of actions arising from meetings and projects

Coordination & Communication

• Act as a key coordination point between the Group Managing Director and Group Directors, General Managers and key stakeholders across the business

• Support communication flow and alignment across international clubs and Group functions

• Assist in coordinating leadership meetings, operational reviews, strategic workshops and Group projects

• Maintain accurate records, reports and executive documentation

Travel & Logistics

• Coordinate complex international travel arrangements, itineraries and accommodation

• Support logistics relating to Board meetings, executive visits, openings and Group events

• Manage expenses and executive administration in an accurate and timely manner

Project & Operational Support

• Support the Group Managing Director with project coordination and execution of strategic initiatives

• Assist in monitoring timelines, deliverables and follow-up actions across Group priorities

• Help ensure high standards of organisation, communication and operational discipline within the Executive Office

• Provide ad hoc support relating to presentations, reporting, research and business planning

Confidentiality & Professional Standards

• Handle highly confidential and commercially sensitive information with absolute discretion

• Operate with professionalism, maturity and sound judgement at all times

• Represent the standards, culture and values of 67 Pall Mall in all interactions

Experience & Qualifications:

• Previous experience as an Executive Assistant or Personal Assistant supporting senior executives, ideally within hospitality, luxury, international or fast-paced entrepreneurial environments

• Experience supporting C-suite or Board-level executives preferred

• Strong organisational and administrative capability with exceptional attention to detail

• Excellent written and verbal communication skills

• Highly proficient in Microsoft Office, Teams, PowerPoint and digital collaboration tools

• Ability to manage multiple priorities simultaneously with pace and accuracy

• Strong interpersonal skills with the ability to build relationships across all levels of the organisation

• Professional, discreet and highly trustworthy

• Comfortable operating in a dynamic and evolving international business

Overview

We are seeking a dedicated and detail-oriented Executive Assistant to support the Office of the CEO. Reporting to the Chief of Staff, this role involves a variety of administrative and project management tasks, including managing daily calendars, organizing documents, assisting with external relations coordination, and contributing to special projects as needed. If you enjoy working behind the scenes to ensure smooth operations, are highly organized, and thrive in an extremely fast-paced environment, this could be the perfect position for a go-getter like you.

Responsibilities

• Maintain and manage daily calendars for the Office of the CEO including scheduling meetings, calls, and events.
• Organize, collect, record-keep and oversee knowledge management systems for the Office of the CEO.
• Help coordinate relationship-building activities and assist in enhancing touchpoints with partners, community, artists, government, investors, and other audiences and stakeholders through communications, CRM management, digital strategies and external relations.
• Support the Chief of Staff with special projects, including general administrative tasks for industry and artist relations initiatives, strategic projects and more.
• Manage hospitality, visitor experience, and executive-facing environments, including greeting guests, preparing meeting spaces, coordinating hospitality requirements, and ensuring a welcoming and professional experience for all visitors.
• Coordinate gifts, deliveries, couriers, sourcing requests, errands, and other operational activities on behalf of the Office of the CEO.
• Maintain a consistent on-site presence in the Singapore office, enabling timely execution of operational, hospitality, and relationship-building activities on behalf of the Office of the CEO.
• Execute tactically on strategies for communications and engagement with business contacts and artists within the Caldecott Music Group portfolio.
• Maintain a very high level of discretion and confidentiality at all times.

Qualifications

• Prior experience in an assistant or admin role, ideally in entertainment or a related industry is preferred.
• Exceptional organizational skills with a strong attention to detail.
• Comfortable working with business software (Microsoft Office, Adobe) and cloud-based platforms (G-Suite, Dropbox, Zoom).
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple tasks with tight deadlines.
• Professional and calm demeanor paired with extreme resourcefulness.
• Office-based in Singapore, with a required 5-day in-office presence.
• Passionate about being an assistant and having a career in administration.

Job Summary:

The Office Assistant is responsible for providing administrative support to ensure the efficient operation of the office. This role includes a variety of tasks such as managing correspondence, scheduling meetings, supporting bookkeeping, and assisting with various administrative projects.

Key Responsibilities:

• Answer and direct phone calls, take messages, and respond to inquiries.
• Greet visitors and provide assistance as needed.
• Coordinate and schedule meetings, calendar invites, and Zoom calls across time zones.
• Schedule and coordinate appointments and travel arrangements.
• Support accounting and bookkeeping by updating and maintaining files in a filing system, both online and offline.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Provide general support to visitors and staff.
• Manage office budget, including petty cash and office expenses.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Provide other administrative support and assistance as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

Qualifications:

• Bachelor degree or equivalent; additional qualifications in communications or administration are a plus
• Proven experience as an Office Assistant, Administrative Assistant, or in another relevant administrative role.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent written and verbal communication skills.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills in a fast-paced environment.

LOCATION: Singapore

Interested candidates please send CV to joshua@nexxuscapital.net

Job Type: Full-time

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Work Location: Hybrid remote in Singapore 049483

Role Overview

We are seeking a highly organized, discreet, and resilient Executive Assistant to support our Principal in a multifaceted capacity. This role is a blend of professional post-investment management, high-level administrative support, and lifestyle asset coordination. The ideal candidate is a proactive professional with a "fast-paced execution culture", exceptional bilingual capabilities, and the ability to manage sensitive information with the utmost integrity.

Key Responsibilities

• Post-Investment Management: Track and manage the progress of various investment projects. You must possess professional communication skills and the ability to understand complex project dynamics.

• Administrative & Private Office Support: Manage the Principal’s bank accounts, visa applications, private travel arrangements, and daily administrative tasks.

• Business Translation: Provide high-quality Chinese-English interpretation and translation for both daily and formal business settings.

• Lifestyle & Asset Management: Assist with the management of lifestyle assets, including but not limited to fine wine, art, and luxury watches. This includes research, procurement, and inventory management.

• Stakeholder Coordination: Act as the primary liaison between internal departments, external project teams, and the Principal’s family office to ensure efficient and accurate information flow.

Requirements

Background & Experience:

• Proven experience as an Executive Assistant, Analyst, or Project Manager within a Management Consulting firm, Venture Capital/Private Equity firm (specifically in post-investment management), or a reputable MNC.

• Experience working with regional enterprises, including China-based businesses, is preferred. Candidate should be comfortable operating in a fast-paced and execution-focused environment.

• Excellent bilingual proficiency (English and Mandarin) to handle high-stakes business translations.

Core Competencies:

• Integrity: Unwavering ethics and a strong sense of values. You will be entrusted with sensitive assets and confidential information.

• Stability & Resilience: A "can-do" attitude with the grit to handle changing demands and high-pressure situations.

• Attention to Detail: Highly logical, rigorous in execution, and sensitive to numbers.

• Personal Attributes: We are looking for a professional who is composed, low-profile, and highly stable. Singaporeans or Permanent Resident are preferred.

What We Offer

• The opportunity to work closely with a visionary leader in a high-growth environment.

• Exposure to diverse investment projects and luxury asset management.

• A competitive compensation package commensurate with experience.

Responsibilities

• Provide full secretarial and administrative support to the Director.
• Manage schedules, meetings, travel arrangements, and email correspondence.
• Handle flight, hotel, transport bookings, and expense claims.
• Coordinate with internal and external stakeholders on the Director’s instructions and arrangements.
• Assist with personal matters,including property-related coordination and liaising with personal driver.
• Support the purchase of business or corporate gifts when required.
• Prepare and arrange meetings and appointments.
• Handle ad-hoc duties and administrative tasks as assigned.

Requirements:

• At least 5 years of experience as a Personal Assistant or ExecutiveAssistant.
• Proactive, organised, and able to multitask in a fast-paced environment.
• Good communication skills with a positive and professional attitude.
• Able to handle confidential information with discretion and proficiency in Microsoft Office.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.
Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

PostingPersonnel: Ng Jwee Ken

A fast-growing consultancy with ambitious expansion plans is looking for a driven and dependable Executive Assistant to be the backbone of the business.

This is a high-trust, hands-on role where you will work directly alongside the Managing Director - keeping operations tight, anticipating needs before they arise, and ensuring everything runs smoothly as the company scales. If you enjoy variety, ownership, and being the person others rely on, this role was made for you.

You will manage the MD's calendar and prepare him for meetings, oversee day-to-day office administration, coordinate events, and handle social media and website updates. Beyond the day-to-day, you will be expected to take initiative on projects and bring structure to a fast-moving environment.

The ideal candidate holds a Diploma with at least 5 years of EA experience and strong communication skills. You are proactive, detail-oriented, and thrive working independently under pressure. You handle sensitive matters with discretion and professionalism, communicate confidently, and have strong Microsoft Office skills.

If you are keen, please click on the link to apply or email your updated CV to jillian.yip@ethosbc.com.

Reg No. R1987809 BeathChapman Pte Ltd

License No. 16S8112

-Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team

-Coordinate the administrative and logistics aspects of meetings

- Assist in the consolidation of agenda/materials for meetings

-Produce minutes of meetings

-Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions

-Undertake any other function-related duties and tasks assigned.

Regional Function

- Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.

-Assist, provide ad-hoc assistance to the other function Managers where necessary

Coordination

- Liaise for the purpose of information requests, provision, event/meeting coordination &confirmation, and ensuring adherence to company policies and procedures

-Coordinate meetings and arrangements

-Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Information Management

-Disseminate information as requested

Requisition Management

-Process Travel Request System and Purchase Requisition System

- Obtain necessary approvals for all purchase/travel requisitions & expense claims                                                                                             

Requirements:

- Minimum of 1 year of secretarial experience with senior management      

- Excellent Computer literacy, MS Office skills (Word, Excel, PowerPoint, etc.)

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA License No: 99C4599

Accounts Assistant / Accounts Executive (5 months Maternity Cover)

Job Description:

• Preparation of Audit Confirmation - Debtors
• Preparation of Audit Confirmation - Inter-company 
• Issue and key in AR invoices ( Customer & Inter-Company invoices )
• Creating New Debtor in Oracle systems
• Data entries AR receipts for all banks    
• Preparation of AR receipt vouchers & bank in cheques
• Preparation of monthly debt collection report
• Generating debtor statements and send to debtors
• Updating debtor collection status                                               
• Chasing outstanding payment from debtors               
• Allocation of AR transaction  (contra off-set btw AP and AR invoices (zero payment))
• Preparation of Audit Confirmation - Bank
• Bank reconciliation for all banks
• Prepare and reply of the BCA survey form 
• Preparation of Audit Confirmation - Others Suppliers (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Verifying Invoices Details vs Quotation (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Update Quotation List based on Suppliers Quotation (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Data entries of Other Suppliers invoices' (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Ensure All invoices approved by respective approver
• Preparation of payment voucher in Oracle system - Others Suppliers (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Ensure all payment offset with debtors invoices (back charges invoices) - Others Suppliers (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Allocation of AP (contra off-set btw AP and AR invoices (zero payment)) - Others Suppliers (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Reconciliation of creditor statement - Others Suppliers (include rental of equipment / transport / vehicle / printing / Singtel / SP Services etc.) 
• Filing 
• Ensure timely, accurate month-end closing and financial reporting
• Responsible for preparation and closing of monthly and annual financial statements
• Responsible for accounting processes and tasks (i.e.: AP & AR process, GL, account reconciliation, etc.)
• Coordinate and liaise with internal parties to support intercompany activities
• Support forecasting and budgeting exercise as per corporate guidelines
• Coordinate and liaise with external parties like external auditors, tax agents, corporate secretarial agents, local tax and government authorities where required
• Support and ensure compliance with all finance filing requirements, tax filing requirement, audits, procedures and forms both statutory and internal
• Assist in new processes and system implementation when required
• Plan and control the company’s cash flow, funding and budget allocation
• Ensuring all accounting systems, practices, controls and procedures are fully compliance with company policy
• Establish effective internal control procedures to improve accounting and reporting systems
• Assist on any ad-hoc tasks required by CFO or supervisor

Job Requirements

• Able to commit from 1st October 2026 to 28th February 2027
• Minimum 1 year of experience

Job ID: 20244

• Location: Tanjong Pagar
• Working hours: 8.45am - 5.45pm
• Salary: up to $3,700 (Depending on experiences)

Job Description

Assist in month-end closing activities and prepare monthly journal entries for General Ledger (GL), Accounts Receivable (AR), and Accounts Payable (AP), including inter-company/inter-department billing.

• Manage and monitor debt collection to ensure timely payment collection and minimize overdue accounts.

• Perform daily corporate client credit card charging

• Handle reconciliation corporate bank cards to ensure accuracy and completeness of transactions.

• Perform reconciliation of CTLC Statement of Accounts (SOA) related to airline ticket issuance for corporate clients.

• Maintain and update bank books and DCR settlements, including monthly bank reconciliations.

• Conduct weekly BSP uploads and monitor unbilled ticket reports to ensure all issued tickets are invoiced within the reporting month.

• Process daily sales collection entries, including giro, cash, cheque, and credit card settlements, as well as payment entries and inter-department billing entries.

• Prepare and send customer Statements of Accounts (SOA) and closely monitor outstanding receivables.

• Assist in issuing invoices, credit notes, refunds, and cancellation documents.

• Prepare administrative ticket reports for month-end closing and other related reports.

• Assist in issuing Exchange Orders (EO) and ensure supplier invoices are properly matched prior to payment processing.

• Perform monthly stock counts to ensure inventory completeness and accuracy.

• Support ad-hoc assignments related to general accounting and finance operations.

• Assist in internal and external audit activities by preparing required documentation and supporting schedules.t

Job Requirement

• Diploma or Degree in Accounting, Finance, or related field.

• Minimum 3–5 years of relevant accounting or finance experience preferred.

• Familiar with basic accounting principles and financial processes.

• Knowledge of AR, AP, GL, reconciliation, and month-end closing processes.

• Proficient in Microsoft Office Suite and accounting software applications.

• Able to work under tight deadlines and deliver work accurately in a timely manner.

• Capable of working independently as well as collaboratively in a fast-paced environment.

• Possess strong interpersonal skills with a positive and proactive work attitude.

• Ability to anticipate work requirements and interact professionally with customers and suppliers.

• Strong attention to detail, organizational, and problem-solving skills.

• Good communication skills and ability to work effectively with different departments.

• Excellent organizational skills and attention to detail

Interested applicants, kindly send your updated resume to Joanne (R21101135) Joanne@pasona.com.sg with the email subject header "Job Application for "20244, Accounts Assistant / Executives".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

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Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Paperbakes Singapore – Join Us to Serve Real, Wholesome Food with Heart

Are you passionate about healthy food, warm service, and making someone’s day a little better? At Paperbakes Singapore, we believe good food should be wholesome, affordable, and made with real ingredients - no shortcuts, no heavy processing, and absolutely no MSG.

Our specialty? Parchment-baked meals like tender chicken, fresh fish, and nutritious sides - all cooked with minimal oil and maximum flavor. Every dish we serve is made to fuel busy lives in a healthier way, without compromising on taste.

We’re a vibrant and tight-knit team that works hard, supports one another, and has fun doing it. If you’re energetic, friendly, and believe in doing meaningful work that helps people feel good from the inside out - we’d love to have you with us.

Job Duties

• Ingredients preparation and light cooking
• Ensure food are baked and replenished promptly
• Control and replenish inventory stock in a timely manner
• Minimize food waste by following portion control guidelines
• Maintain food safety and hygiene standards
• Adhere to recipes and operating procedures guidelines
• Any other duties as directed

Job Requirements

• Minimum 1 year of relevant working experience in F&B
• Candidates with no prior experience are welcome to apply, as training will be provided
• Salary will be based on experience
• Flexible hours and shifts

Job Perks

• Annual Increment
• Year-End bonus
• Quarterly Sales Variable Bonus
• Referral Bonus
• Birthday Voucher
• Training and Development
• Career Progression
• Walking Distance from MRT