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Hays Specialist Recruitment Pte. Ltd.

Associate Director - Facilities Management

Full-time

Singapore, Singapore

Maintenance / Repair

3 weeks ago

Your new company This role is with a global real estate and facilities management organisation delivering integrated facilities services for a high‑pr.....

Your new company

This role is with a global real estate and facilities management organisation delivering integrated facilities services for a high‑profile corporate client. The team supports large‑scale office environments, focusing on operational excellence, stakeholder engagement, and continuous service improvement across a dynamic portfolio.

Your new role

Lead day‑to‑day site operations across a large corporate office portfolio, ensuring service delivery meets performance targets and client expectations.
Manage and develop a multi‑disciplinary team, driving high performance, engagement, and capability development.
Build strong stakeholder relationships and act as the main point of contact for client engagement, issue resolution, and service delivery alignment.
Oversee vendor management, procurement, and contract performance to ensure quality service and value for money.
Manage budgeting, financial performance, and reporting, ensuring cost controls and targets are met.
Support space planning, office fit‑outs, and workplace changes in line with business needs.
Ensure compliance with health, safety, and risk management requirements, while driving best practices across operations.
Lead reporting, data analysis, and continuous improvement initiatives across the site.

What you'll need to succeed

Strong experience managing large FM portfolios or accounts in a corporate or multinational environment.
Proven leadership capability managing sizeable teams and multiple vendors.
Good understanding of workplace operations, M&E systems, and office fit‑out projects.
Strong financial and commercial awareness, including budgeting and contract management.
Excellent stakeholder management and communication skills.

What you'll get in return

You’ll join a high‑profile account within a global organisation, offering exposure to premium corporate environments, strong client interaction, and opportunities to lead large teams and complex operations.

What you need to do now

If you're interested in this role, click 'apply now' or forward an up-to-date copy of your CV to niall.conway@hays.com.sg

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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Renesas Electronics

Director, Facilities

Full-time

Bengaluru

Maintenance / Repair

2 months ago

The Facilities Director (FD) will provide leadership and oversight of all General Affairs activities in India along with the Facilities coordination o.....

The Facilities Director (FD) will provide leadership and oversight of all General Affairs activities in India along with the Facilities coordination of the India offices in Bangalore, Noida, Pune, Hyderabad. This includes managing financial budgets, managing projects, and coordinating administrative support across the team. As a people manager, the FD will complete tasks in a resourceful and effective way whilst working on assignments requiring considerable judgment and initiative. The FD will understand the implications of their work and relish the opportunity to make recommendations for solutions.

Principal Accountabilities

Facilities Management -

Liaising with the landlords, contractors and service providers (Security, utilities, air conditioning, etc), managing the relationships and ensuring service delivery meets business requirements. Conducting regular reviews to ensure service providers deliver & maintain good service standards.
End-to-end management of contracts (in agreement with the purchasing department) with external providers including: preparing documents for tenders, obtaining quotes, assessing costs for goods and services to ensure maximum value for money, project management, ensuring appropriate legal documentation is obtained (e.g. Licence to Alter etc) co-ordination of work of contractors and service providers, and checking that agreed work by contractors has been completed satisfactorily and any deficiencies are followed up and resolved
Overall management of facilities projects and supervision of planned preventive maintenance and compliance.
Responding appropriately to emergencies and urgent issues as they arise
Main ISO contact for the respective sites in charge
Support the energy management system and team implementing the energy policy, setting achievable targets for energy use, and designing action plans to reach them and measure progress.
Coordination of maintenance work of technical building equipment
Monitor working environment and liaise with colleagues & suppliers to ensure it is maintained to a pleasant and professional standard, arranging for repairs etc as appropriate
Planning best space allocation and utilisation of buildings resources, working with Executive Team as appropriate.
Ensure any statutory testing takes place on time, and keeping relevant records
Project Management of any planned expansion (or reduction) of India associated site facilities, pro-actively planning & implementing these strategies, demonstrating appropriate discretion & confidentiality when required, liaising with lawyers, surveyors and specialist contractors and suppliers to ensure overall goals are achieved.
Ensuring appropriate employee communication on buildings issues or works being completed.
Point of Contact for all town and country/ public authorities.

Health & Safety and BCP-

Establishing, reviewing and updating India health and safety policies and ensuring they are observed, liaising with external consultancies as required
Coordinate India Health and Safety routines (such as fire drills and inspections).
Undertake Risk Assessments and Accident Investigations, and implementing subsequent action plans
Maintain accident records for the offices and ensure appropriate reports are issued.
Manage the First Aid and Fire Warden databases, and ensure appropriate Training occurs & is kept current.
Provision of appropriate documentation to demonstrate compliance with Health & Safety legislation and company policies.
Coordinate and control India BCP (business continuity program) activities.

Office/Administration Management-

Day to day management of the administration team, including taking responsibility for the performance and development of these individuals
Ensuring that the India reception function is run to provide an effective & professional first point of contact for all visitors. This will include the provision of lunchtime, holiday and absence cover as appropriate.

Financial Management-

Negotiates on costs with third party vendors
Assesses projects using cost benefit analysis methods
Managing the overall budget ensuring financial KPIs are met
Obtaining Capex and overall financial approvals for facilities projects
Preparation of financial project presentations
Monthly budget reviews
Help prepare AOP for forthcoming year

General Administration-

To provide administrative support to the Facilities Director, EMEA in respect of starters and leavers.
To be responsible for maintaining a full contract database, including copies of contracts and insurance certificates
To maintain supplier set-up and onboarding
Provide a customer facing approach to all enquiries at offices, often as the first point of contact for visitors. Answering the telephone and professionally dealing with all queries and complaints.
Overseeing incoming post and producing all outgoing correspondence on behalf of the office
To provide financial administration of the accounts system, raising Purchase Orders and dealing with urgent invoices etc to progress for payment.
Overseeing courier services.
Managing the offices to ensure stationary, equipment, meeting rooms and the environment meet the needs of the users.
Any ad hoc tasks as deemed reasonable by your manager.

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Business Edge Personnel Services Pte Ltd

Part-time Technician (Applied Learning Programme)

Full-time

Singapore, Singapore

Maintenance / Repair

2 months ago

Job Scope:1. Taking on the administrative duties required to support the effective implementation of the Applied Learning Programme (ALP), which incl.....

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Business Edge Personnel Services Pte Ltd

Technician (Applied Learning Programme)

Full-time

Singapore, Singapore

Maintenance / Repair

2 months ago

Job Scope:1. Taking on the administrative duties required to support the effective implementation of the Applied Learning Programme (ALP), which incl.....