Total 3 Senior Executive admin assistant job vacancies in Maintenance / Repair category

Job Responsibilities:

• Project & Service Co-ordination with suppliers / preparation of risk assessment
• Handle installation & commissioning of HVAC & Power System
• To perform schedule preventive & corrective maintenance of the system
• To carry out troubleshooting and repair works if necessaryting and repair works if necessary.

Job Requirements:

• NITEC/ Higher NITEC/ Diploma/ Degree in Electronic & Electrical Engineering or equivalent.
• 1 - 2 years of relevant working experience.
• Fresh graduates are welcome. Necessary training will be provided to successful candidates.
• Candidate with good experience will be considered for senior post
• Possess Good Interpersonal & Communication Skills
• Able to work independently, self-motivated and a team player
• Class 3 Driving License preferred

Other Info

• Industry/ Organization Type: Datacenter / Critical Infrastructure & Industrial Segment
• Working Location: Aljunied
• Working Hours: Monday - Friday (9:00 AM - 6:00 PM)
• Salary: Basic + Allowance
• Duration: Permanent Role

The Opportunity

Adecco is partnering with a renowned Tech company
This role will be 1 year renewable contract

Responsibilities

• Monitor, maintain, and order office supplies and equipment, including but not limited to stationery, groceries, medications, pantry items, and printer toners.
• Oversee the maintenance of office facilities and coordinate servicing of office equipment.
• Manage vendors and service providers, including cleaning, pest control, plant maintenance, and other servicing companies.
• Source items and services, obtain and compare quotations to ensure cost effectiveness and quality.
• Verify invoices for related purchases and liaise with the Finance team to ensure timely payment.
• Assist in coordinating matters with the main office tenant and building management, such as fire drills, annual electrical shutdowns, and public address (PA) system testing.
• Handle mail sorting, internal distribution, and courier service arrangements.
• Perform any other ad-hoc duties as assigned.

Requirements

• Diploma or Degree in any relevant field
• Min. 1 - 3 years of relevant experience in building administration and/or facilities management
• Proficient in Microsoft Office
• Meticulous, organised and analytical
• Good working attitude, tactful and possess excellent communication skills
• This role will be 1 year renewable contract

Next Step

• Send your resume to: pearlyn.tan@adecco.com
• We regret to inform that only shortlisted candidates will be contacted.

Pearlyn Tan
EA Licence Number: 91C2918
Personnel Registration Number: R1328349

Job Description

1.Facilities Policy & Governance

• Develop, review and maintain facilities management policies, standards, and guidelines in line with regulatory, and internal policies requirement.
• Ensure facilities policies aligned with Head Office, operational resilience, and business continuity
• Coordinate periodic policy reviews and manage approval workflows
• Support audit, inspection, and compliance reviews relating to facilities management
• Track policy exceptions, deviations, and remediation action

2. Planning & Administration

• Assist in the development of short-and long-term facilities plans aligned with business growth and transformation needs
• Support facilities planning activities including space planning, occupancy planning, and workspace strategy initiatives

3. Budgeting and Cost Administration

• Support annual facilities budget planning and forecasting exercises
• Monitor and review facilities related expenditures against approved budgets
• Coordinate purchase requests, contracts, and invoice processing in accordance with procurement and financial controls
• Prepare cost analysis, variance reports, and management dashboards

4. CapEx vs OpEx Determination

• Apply bank guideline, accounting standards IFRS  to determine whether a facilities purchase should be treated as capital expenditure (CapEx) or operating expenditure (OpEx)
• Liaise with Finance to resolve ambiguous cases

5. Vendor & Contract Administration

• Maintain facilities vendor contracts, service level agreements and renewal notice
• Maintenance of Master Vendor List, support vendor onboarding, Third party Risk Management “TPRM” process
• Coordinate periodic vendor reviews and documentation for governance and audit purposes

6. Head Office Reporting and Continuous improvement

• Prepare regular Reporting to Head Office
• Identify opportunities to improve facilities policies, processes, and administrative controls

Job Requirements

• Degree or other Tertiary education in Business Administration or Facilities Management
• Experience in Facility Management / Corporate Real Estate of at least 3-5 years
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook)
• Strong communication skills (written and spoken)
• Prior working experience in Banking, corporate or regulated environment operations is an added advantage 
• Working knowledge of finance and accounting is a plus to better understand financial implications and support effective decision-making.
• Meticulous, attention to details and accuracy
• Team oriented