Total 3 Director/C-Level admin executive job vacancies in Business Management / Project / Planning category

Job Details:

• Location: Tanjong Pagar
• Working Hours: Mon-Fri 10am - 7pm
• Contract to Perm

Key Responsibilities

• Post-Investment Management: Tack and manage the progress of various investment projects, ensuring effective coordination and clear communication with relevant stakeholders
• Administrative & Private Office Support: Handle the Principal’s bank account matters, visa applications, travel arrangements, daily administrative support and Business Translation on the document
• Lifestyle & Asset Management: Support the management of lifestyle assets, including research, procurement, and inventory management
• Stakeholder Coordination: Act as the primary liaison between internal departments, external project teams, to ensure efficient and accurate information flow.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)

The core requirements of this senior role would encompass all aspects of the new business process including: RFI/RFP submissions, pitch presentation approach and deck content creation, pitch collateral, as well as transitioning new clients.

This role would also be responsible for leading the operational workings and fast moving nature of the pitch process including setting up timelines, communicating information to the pitch team, coordinating local markets and managing workflow.

This role must collaborate relentlessly across the Groupe’s agency networks in media, advertising, PR, CRM/ Loyalty, e-commerce, data and technology, across a multitude of verticals and across markets in the region to tell pitch winning stories and scale growth.

The ideal candidate will have the appetite to learn and collaborate with our team and be someone who is constantly pursuing new ideas in and looking for ways to grow, experiment and create work that stands out. This person needs to be an effective and efficient project manager and be able to coordinate across multiple markets. They must be able to demonstrate the ability to juggle several live projects at any one time; capable of working to tight deadlines; not afraid to work late on projects when required, and able to work both independently and as part of a team.

Additionally, strategic and fundamental communications planning skills are necessary to be able to lead pitch proposal strategic content development.

Key Requirements:

• Media and/ or advertising agency experience
• Strategic thinker, whose able to articulate thinking in inspiring and compelling stories
• Be able to dive deep into research/ data to uncover scalable insights
• Extremely organized and able to thrive in a fast-paced, evolving environment
• Ability to be versatile and handle multiple projects and markets simultaneously
• Committed to high quality of work and to building positive and productive relationships with agency senior management
• Strong written and verbal communicator
• Proficient knowledge of Microsoft Powerpoint and Word
• 12+ years of related experience

Job Responsibilities

• Oversee and manage the department's annual planning and half-year review report by closely working with GM, Head of Planning, Head of Audit, or their delegates
• Manage various reporting to Internal Audit Department (IAD) Tokyo and relevant SMBC Head Offices in timely and precise manner
• Translation of English audit reports and other materials into Japanese or vice versa to ensure accurate communication between IAD Tokyo and IADAP 
• Proactively and effectively seek concurrence from IAD Tokyo and relevant SMBC Head Offices on expense budgets and other matters which require Tokyo approvals
• Maintain strong relationship with IAD Tokyo Planning Group to facilitate understanding of audit practices in offices outside of APD  
• Manage strong working relationship with IAD Tokyo audit groups to ensure IADAP to achieve synergy through effective and efficient collaboration with IAD Tokyo functional teams
• Have a strong understanding of the IADAP environment and challenges to work closely with the other regional or global IAD functions, to help IADAP achieve its objectives, business plan, strategy, and ultimately its vision and mission
• Develop IADAP materials and others to be presented in respective management meetings held within APD with close consultation with GM, Head of Planning, Head of Audit, or their delegates
• Manage various reporting within APD in timely and precise manner
• Track and monitor the progress of IADAP annual plan, initiatives, budget utilization and others to alert IADAP management any deviations at an early stage
• Supervise and work closely with department admin staff to ensure all the IADAP department admin matters to be completed in timely and precise manner
• Report matters in own area of work / business to GM, Head of Planning, and Head of Audit accurately and promptly
• Ensure successful and timely completion of llA mandatory regulatory, compliance and nominated trainings by due date, and agreed professional trainings
• Comply and adhere to regulatory, compliance and internal policies in own area of work / business

Job Requirements

• Bachelor’s degree (major in Accounting, Finance, Business, Law or Marketing) with min. 7 years relevant experience in the banking / FI industry
• Prior working experience and knowledge in Internal Audit is preferred
• Knowledge of Japanese market and banking laws & regulations is highly advantageous as this role needs to ensure the department is aligned with the practice in Japan Head Office
• Proficiency in both English and Japanese is highly preferred as this role needs to prepare reports in Japanese for reporting to Head office in Japan. This role also needs to present and communicate with senior stakeholders who mainly communicate in Japanese
• Ability to coordinate and manage communications with stakeholders, lead team members effectively, maintain relationship
• Agile and adaptable, diligent, and strong project management skills and experience to manage several projects simultaneously and keep project timelines