• Basic $2,200 - $2,800 + AWS + VB

• Working Location: Woodlands (Project Site)

• Working Days: 5.5 days

• Working Hours: 8.30- 5.30pm / 8.30pm - 12.00pm

• TRAINING PROVIDED

Key Responsibilities:

• Provide administrative support to the project manager and site team

• Organize and maintain project documents, reports, and records

• Prepare site reports, meeting minutes, and related documents

• Coordinate communication with staff, contractors, suppliers, and head office

• Assist with purchase orders, deliveries, and materials tracking

• Manage filing and ensure documents are up to date

• Track inventory of site materials and office supplies

• Other ad hoc duties as assigned.
  

  
  

Qualifications:

• Minimum GCE ‘O’ Level or equivalent with 1 year of administrative experience (preferably in the construction or engineering industry).

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Training will be provided for those with/without experience.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

NG JYA YEE (R23119014)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Summary

The Project Coordinator / Admin plays a key role in ensuring smooth execution of interior design and construction projects. Acting as a bridge between design teams, contractors and project leadership, the role ensures that project tasks, documentation and communication are accurately managed. The Project Coordinator / Admin supports project managers and directors, maintains project records, ensures compliance with company and regulatory standards, and helps facilitate the timely completion of project deliverables. Strong organizational skills, technical awareness and the ability to coordinate multiple stakeholders are essential.

Key Responsibilities

• Support project managers and directors in monitoring project progress, timelines and deliverables via the Project Execution Plan (PEP).

• Participate in site activities and technical execution, ensuring specifications and reports are accurate and compliant.

• Track revisions and ensure all stakeholders are working from the latest technical information.

• Assist in preparing bids, proposals and technical submissions.

• Prepare, format and maintain project documentation including reports, contracts, meeting minutes and correspondence.

• Implement and maintain document control procedures, ensuring systematic storage, version control and workflow.

• Compile project reports and progress updates for leadership and clients.

• Track document revisions, approvals and distribution to relevant stakeholders.

• Ensure all documentation and technical records comply with company, client and regulatory standards.

• Support audits by providing accurate and organized project documentation.

• Uphold data integrity and confidentiality policies across all project records.

• Act as a liaison between internal teams, clients and contractors to ensure smooth communication.

• Coordinate document and information flow, ensuring clarity and alignment across all parties.

• Prepare project handover packages and ensure systematic archiving of records for future reference.

• Respond promptly to requests for technical or administrative information and support day-to-day project operations.

Job Description

We are seeking a proactive and detail-oriented Business Admin Executive to join our growing team. This role focuses on quotation preparation, client coordination, and supporting project costing activities. You will work closely with internal departments and external clients to ensure accurate pricing and smooth communication throughout each project.

This is an excellent opportunity for individuals who enjoy a mix of administrative, analytical, and customer-facing responsibilities, especially within the construction or engineering sectors.

Responsibilities

• Prepare project quotations based on client requirements
• Coordinate with internal teams (technical, operations, admin) to gather necessary information for pricing
• Maintain and update quotation records, pricing templates, and customer databases
• Liaise with clients to clarify specifications, answer inquiries, and provide timely follow-up
• Build and maintain strong working relationships with clients and project stakeholders
• Support management in identifying and tracking new project leads or business opportunities
• Assist with general administrative tasks and internal business operations as required

Requirements

• Experience in construction, utilities, engineering, or similar project-based environments preferred
• Able to read and interpret construction drawings, site layouts, and technical maps
• Strong analytical skills for calculating labour, materials, and equipment costs
• Highly organized, detail-oriented, and capable of managing tight deadlines
• Proactive and able to work independently with minimal supervision
• Proficient in Microsoft Excel (for costing) and Microsoft Word (for documentation)
• Strong interpersonal and client communication skills
• Experience with tender submissions, proposal preparation, or quotation packaging is an advantage

Why Join Us?

• Gain hands-on experience in project costing and commercial operations
• Work in a stable, growing company with clear opportunities for long-term career development
• Exposure to the construction and engineering industry
• Join a supportive and close-knit team with direct access to company leadership
• Learn valuable business skills including pricing strategy, quotation development, and client management

Position: Project Sales Admin

Job Responsibilities:

• Prepare and manage progress claims and variation order (VO) documentation

• Conduct site visits to verify completed work

• Assist with basic site coordination tasks

• Support general sales administration duties

• Issue payment responses to subcontractors

• Provide coverage for the purchaser during leave periods and support daily administrative operations

Requirements:

• Prior experience in construction or project administration is preferred

• Basic knowledge of site coordination processes

• Responsible, detail-oriented, and able to work independently

• Working Hours: 5.5 days work week, Monday to Friday: 9:00 AM – 6:00 PM, Saturday: Half-day

Work Location: 11 Woodland Close

Project Administrator
Salary: $ 2300 - $ 3000
Working Days: Monday - Friday
Working Time: 9am to 6pm
Working Location: Balestier Road (Toa Payoh MRT)

Responsibilities:

• To provide administrative support to ongoing projects
• To assist to pick up calls and provide customer service support
• To communicate with authority officer for project status and issues when needed
• Liaise with client on project administrative matters such as authorization forms, application forms, payment of application fees
• Daily download of correspondences from authorities from Corenet (prior knowledge on Corenet is plus point)
• Maintain and update project status for ongoing projects. Send reminders to Team member on authority deadlines
• Provide updates to client on project status, such as approvals, written directions, rejection, etc

Requirements:

• Proficient in MS Word, MS Excel, Corenet (Optional), AutoCAD (Optional)
• Minimum ITE / Polytechnic or equivalent practical experience
• Training Provided

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Job Summary
Overall responsible of the project administrative support and attend all clerical and administrative functions for the entire project team.

Key Responsibilities and Activities

• Performing as General Admin and Clerical Works to support daily operational process.
• Maintain, procure and monitor the project site office supplies such as stationaries, pantries and office cleaning materials.
• Collaborate with suppliers for placing order or purchasing.
• Accepting and tasking by arranging items / stocks to it designated storage room.
• Prepare and process the external training nomination for staff.
• Sourcing, procure and maintain project filing and documentation.
• Providing administrative assistance to Health, Safety, & Environmental Team by creating security passes to Client, Visitor, and Subcontractor.
• Assist Health, Safety, & Environmental Team on issuing SIC forms to Client, Visitor, and subcontractor for security pass making.
• Input personnel detail into Client Biometric Security System and maintain update regularly.
• Assist Health, Safety, & Environmental Team to establish Incentives / Disincentive verifying documents (hardcopy) and Power Point slide and ensure documentation submitted timely.
• Assist Health, Safety, & Environmental Team by preparing Project Monthly Safety Incentive Program Slide for Presentation and Document Review.
• Assist Health, Safety, & Environmental Team by recording down Minutes of Meeting for all safety related meeting, and update for submission into Online Project Management System (NEWFORMA).
• Supporting the Health, Safety, & Environmental Team in any activities to be carried out.
• Responsible and keep track of Personnel Protective Equipment issuing to project staff and workers.
• Daily submission of documentation such as RFA / RFI into online Project Management system (NEWFORMA)
• Submission of Inspection Report to Client through Project Management System (NEWFORMA).
• Monthly submission of staffs’ attendance from Biometric System to Project Manager and Human Resource Department.
• Other ad-hoc task assigned by supervisor
  

Requirements

• At least Bachelor/Diploma in administrative or business related
• At least 2 years' working experience in administrative duties, experience in construction project site is essential.
• Proficient in computer and MS Office application.
• Good interactive skills.
• Good command of English.
• 5.5 days at IWMF – EPC2 Project Site
• Knowledgeable in Microsoft Office (Excel, Word and Power Point)
• Computer Literate
• Will be required to work full time on project site in Tuas Nexus Drive.

Project Administrator / Project Specialist (EPC / E-House Projects)

Company: NES Fircroft (Partnering with a leading global engineering company)
Location: Singapore
Employment Type: Contract

Overview

NES Fircroft is partnering with a leading global engineering organization to hire a Project Administrator / Project Specialist to support project execution within E-House projects across Oil & Gas, Petrochemical, and Power sectors.

This role will work closely with Project Managers and Controllers to ensure smooth coordination, documentation, cost tracking, and project delivery within timeline and budget.

Key Responsibilities

Project Coordination & Execution

• Support Project Managers in daily project execution and coordination activities
• Track planned vs actual project performance and highlight variances
• Assist in preparation of project reports, dashboards, and presentation decks
• Coordinate internal teams and ensure timely execution of assigned work packages

Cost Control & Invoicing

• Support project cost tracking and update financial data in SAP or project systems
• Monitor invoicing milestones and ensure timely billing submissions
• Follow up with clients on payment status when required
• Assist in cost adjustments and financial reporting under supervision

Procurement & Vendor Coordination

• Process supplier and subcontractor invoices in line with project requirements
• Coordinate with vendors on delivery schedules and documentation
• Support logistics activities including shipping documentation and tracking

Site & Resource Coordination

• Coordinate field engineer site visits and verify contractor timesheets
• Liaise with internal teams to ensure manpower alignment with project needs

Planning & Scheduling

• Support project planning activities and schedule updates
• Track billing milestones and ensure adherence to timelines
• Assist in maintaining project schedules using internal tools

Documentation Management

• Maintain accurate project documentation and ensure compliance with procedures
• Coordinate with document controllers to manage project records
• Support preparation of final documentation and project close-out

Stakeholder Communication

• Communicate effectively with internal stakeholders across project teams
• Support project meetings and document key actions and updates

Health, Safety & Compliance

• Ensure adherence to company policies, procedures, and HSE standards
• Support identification and mitigation of project-related risks

Requirements

• Minimum 3 years of experience in project coordination / project administration within EPC, Oil & Gas, Power, or Engineering environment
• Strong knowledge of SAP (mandatory) for project and cost tracking
• Proficient in Microsoft Office (Excel, Word, PowerPoint, SharePoint)
• Experience in project invoicing, cost tracking, and documentation management
• Familiarity with project planning tools (MS Project or similar) is an advantage
• Strong coordination and communication skills
• Ability to manage multiple stakeholders and deadlines effectively
• Prior experience in EPC / E-House / infrastructure projects is preferred

Why Apply

• Opportunity to work on large-scale EPC and E-House projects
• Exposure to global engineering standards and project environments
• Strong career growth within project management and controls
• Collaborative and structured project environment

Additional Information

• Candidates with prior experience supporting Project Managers / Controllers will be highly preferred
• Only shortlisted candidates will be contacted

• Position : Project Admin Assistant
• Location : East – Ubi (Nearest MRT : Ubi Station)
• Working hours : Monday to Friday | 9am to 6pm OR 8.30am to 5.30pm
• Salary (commensurate with experience) : Up to $3,300 + 14 Days Annual Leave + Year End Bonus + CNY Bonus + Medical & Dental Benefits
• Duration : Permanent
• Industry : Manufacturing & distribution

Main Responsibilities:

• Handle calls, visitors, and receipt of goods
• Prepare quotations and purchase orders (AutoCount)
• Source materials and negotiate pricing
• Manage work pass and training course applications
• Maintain ISO documentation
• Project coordination, site progress reports, and monthly progress claims
• Compile material catalogues and O&M manuals
• Support other administrative tasks as assigned
  

Requirements:

• Minimum of Nitec with at least 1-2 years of relevant working experience
• Proficient in Microsoft Office

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips! 

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

Job Responsibilities:

• Source and identify project leads, primarily in Singapore and potentially for SEA region
• Manage, review and coordinate project quotations, bids and tender submission for the Company
• Participate with business development in opening new opportunities in niche markets locate and analyse project opportunities for the Company to grow
• Lead and manage full spectrum of HR functions including strategic Human Resources development, Recruitment & Selection, Compensation & Benefits, Learning & Development, process and compliance, handle of Grievances and Exit procedures
• Manage general office administration works such as maintaining office facilities, panty/ stationary supplies, letter preparation
• Administer training related matters including coordination or enrolment of internal & external courses, update and maintain training record
• Handle full set or partial sets of accounts (AP, AR, GL)
• Work closely with Project Managers on cost allocation and reporting
• Verify supplier invoices and ensure proper documentation
• Prepare customer invoices and progress billings and follow up on outstanding payments and ensure timely collection
• Assist in sourcing the vendors for company equipment, software, etc
• Ensure compliance with government policies and financial regulations, maintain proper documentation for audit purposes, and process with GST submission and other tax-related matters as required.
• Any other ad-hoc duties which may be assigned

Requirements:

• Equivalent experience or Diploma/bachelor degree in Engineering, Mechanical Engineering, Business Administration or a related field.
• Understand the engineering machinery markets in China, the USA, and Germany, particularly familiar with equipment from Sany, XCMG, CATERPILLAR, and LIBHERR.
• Network of contacts with commercial/industrial property owners
• Independent and meet deadlines, good communication skills, able to work well under pressure
• At least 2-3 years of relevant working experience in the equipment or construction industry.
• Able to work in Construction Site

*We regret to inform you that only shortlisted candidates would be notified*