Total 2 admin job vacancies in Business Management / Project / Planning category in D26 Springleaf, Upper Thomson

Job Responsibilities:
1.     Provide administrativesupport to the project management team. Liaise with relevant department, main-contractor and sub-contractor to facilitate smooth project execution.(Purchase data Entry, Project insurance, etc.)

2.     Process and monitor progress claims and payments, and assist in finalization of project accounts within stipulated timelines.

3.     Reconcile supplier invoices against issued POs and assist procurement to handle supplier queries.

4.     Monitor project costs and assist in preparing project billing documentation and monthly project reports(e.g., cash flow, POs, subcontractor and client certifications, payment, etc.)

5.     Following up on overdue receivables.

6.     Assist with upkeep, maintenance, and review of project budgets.

Job Requirements:

1.      Minimum 2 years of experience in an administrative or project support role, familiar in the construction industry.

2.      Good communication and time management skills.

3.      Proficient in Microsoft Office (Word, Excel, Outlook)

4.      A team player with a positive attitude and willingness to learn and grow with the team.

Job Description

We are seeking a proactive and detail-oriented Business Admin Executive to join our growing team. This role focuses on quotation preparation, client coordination, and supporting project costing activities. You will work closely with internal departments and external clients to ensure accurate pricing and smooth communication throughout each project.

This is an excellent opportunity for individuals who enjoy a mix of administrative, analytical, and customer-facing responsibilities, especially within the construction or engineering sectors.

Responsibilities

• Prepare project quotations based on client requirements
• Coordinate with internal teams (technical, operations, admin) to gather necessary information for pricing
• Maintain and update quotation records, pricing templates, and customer databases
• Liaise with clients to clarify specifications, answer inquiries, and provide timely follow-up
• Build and maintain strong working relationships with clients and project stakeholders
• Support management in identifying and tracking new project leads or business opportunities
• Assist with general administrative tasks and internal business operations as required

Requirements

• Experience in construction, utilities, engineering, or similar project-based environments preferred
• Able to read and interpret construction drawings, site layouts, and technical maps
• Strong analytical skills for calculating labour, materials, and equipment costs
• Highly organized, detail-oriented, and capable of managing tight deadlines
• Proactive and able to work independently with minimal supervision
• Proficient in Microsoft Excel (for costing) and Microsoft Word (for documentation)
• Strong interpersonal and client communication skills
• Experience with tender submissions, proposal preparation, or quotation packaging is an advantage

Why Join Us?

• Gain hands-on experience in project costing and commercial operations
• Work in a stable, growing company with clear opportunities for long-term career development
• Exposure to the construction and engineering industry
• Join a supportive and close-knit team with direct access to company leadership
• Learn valuable business skills including pricing strategy, quotation development, and client management