Total 5 Senior Executive admin assistant job vacancies in Legal / Public / Security category

Location: Upper Pickering Street

Contract: Jun 26 to Oct 26 (Estimate)

Working Arrangement: Mondays to Fridays office hours

Job Responsibilities

1. File Management and Records Processing

• Review, sort, and organise physical files and court documents
• Identify and segregate duplicate sets of court documents for review and disposal
• Assist with checking, packing, labelling, and movement of files and boxes
• Create and update tracking lists to monitor the status of processed files
• Upload and file scanned documents into IW or other designated repositories
• Support administrative processes related to file closure, records consolidation, and disposal

2. Others

• Perform ad-hoc and additional duties as assigned by the supervisor(s)

Job Requirements

• Minimum GCE ‘N’ / ‘O’ Level or equivalent
• Basic proficiency in Microsoft Office applications (e.g. Excel, Word)
• Detail-oriented with good organisational skills
• Able to handle physical files and perform manual tasks when required
• Able to work independently and as part of a team

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG

• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM 
• Salary Budget : Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,800+ AWS

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Assistant Executive

Job Description:

• Provide general administrative support, including filing, scanning, photocopying, and managing correspondence.
• Answer and direct phone calls, emails, and other communications professionally.
• Manage schedules, appointments, and meeting arrangements for lawyers.
• Prepare, format, and proofread legal documents, letters, and reports.
• Maintain client files and ensure proper document management in compliance with firm policies.
• Assist with billing, invoicing, and basic bookkeeping tasks as required.
• Liaise with clients, courts, and external parties in a professional manner.
• Drafting correspondences and Court documents

Requirement:

• Diploma or degree in Business Administration, Legal Studies, or related field preferred.
• Prior experience in a law firm or legal environment is a plus.
• Proficient in Microsoft Office (Word, Excel, Outlook) and office management systems.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive, detail-oriented, and able to work independently as well as in a team.

Legal Admin Executive

Working Hour: 9am - 6pm (Mon to Fri)

Salary: $2500 - $3000 (Depend experience)

Location : Toa Payoh

Job Scope:

Filing

• Preparation of legal documents and filling of documents for conveyancing cases. Working closely with the team in ensuring smooth completion of transactions.

Communication

• Liaising with Agents, Brokers, clients, banks and related parties for further verification and clarification.

Data Collection

• Administrative support in requesting and retrieving of necessary documents.

Scheduling of Appointment

• Setting up of appointment for client to sign legal documents with the Solicitor as well as monitoring deadlines.

Bank notices

• Preparing the bank letters to notify the bank and serve notices to complete the legal process.

Requirements:

• Meticulous, well-organised and good time management
• Able to work both independently and as a team
• Diploma graduated

Company Name: Talent Recruitment Pte Ltd

EA License No: 24C2338

EA Personnel Name: Loke Sai Lye (Loke)

EA Personnel No: R24123366

Email: loke.dexter@talentrecruitmentsg.com

Contact Number: 8168 8648