Total 266 admin assistant job vacancies in Information Technology category

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission - To Serve Mankind - to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

Programme Management

• Work closely with other departments to understand residents' needs and enhance meaningful engagement.
• Plan, coordinate, and implement a variety of activities tailored to residents' interests and abilities.
• Observe, monitor, and document residents' participation and behaviors during programmes, providing insights for improvement.
• Maintain inventory and ensure timely replenishment of programme resources.

Volunteer Management

• Source, engage, and liaise with potential volunteers to support volunteer activities.
• Conduct volunteer briefings, outlining role expectations, residents' needs, and effective engagement strategies.
• Supervise volunteer-led activities to ensure alignment with programme goals.
• Collect volunteer feedback, identify areas for improvement, and address gaps in volunteer engagement.
• Coordinate with the different team to ensure smooth integration of volunteer activities within the home

Resident Management

• Assist in assessing residents' needs and setting relevant goals in collaboration with the multidisciplinary team.
• Support the implementation of intervention plans as required to enhance residents' well-being and engagement.

Others

• Assist the Programme Executive in other ad-hoc duties assigned

• NITEC or GCE ‘O' or ‘N' Level

• Good communication and interpersonal skills
• Good team player
• Motivated to serve individuals with special needs
• Experience working with individuals with special needs will be an advantage

Job Summary

We are looking for a Data Entry Assistant to help with product data preparation, image/video documentation, and administrative project support. The role involves data entry, sample documentation, and basic system updates across internal platforms such as SAP, PLM, and OMS, supporting the Product/Project team in day-to-day operational tasks.

This is a hands-on operational role suitable for diploma holders or junior candidates with 1+ year of relevant experience.

Key Responsibilities

Product Documentation & Data Support

• Collect and document product samples, including photos, videos, and basic annotations
• Upload and maintain product data in internal systems such as SAP, PLM (Teamcenter), OMS, and related tools
• Support creation and maintenance of 3D images and product documentation
• Assist with photobook updates and corrections
• Help improve documentation clarity in Work Instructions (WI) and OMS entries

Data Entry & System Updates

• Perform data entry and data corrections across internal platforms
• Maintain and update existing product data records
• Assist with annotation, dataset preparation, and retraining activities
• Support project and job creation in vendor platforms such as Solomon (or other tools used)

Operational & Project Support

• Support Project Managers with operational tasks so they can focus on core PM/PO responsibilities
• Assist with sample collection and documentation activities
• Support UAT preparation and documentation activities when required
• Help prepare documentation for expansion to additional product lines

Administrative Support

• Manage NDA documentation and external visitor registrations
• Handle basic paperwork and coordination tasks
• Support documentation management and record keeping

Requirements

• Diploma or equivalent qualification
• Minimum 1 year experience in data entry, documentation, sample handling, or similar operational work
• Comfortable handling images, videos, and documentation files
• Basic familiarity with data systems or enterprise tools (SAP / PLM / OMS) is an advantage
• Good attention to detail and ability to follow structured instructions
• Basic computer skills (Excel, document handling, file management)

Preferred Location

• Singapore preferred
• Candidates located in Johor Bahru, Malaysia who can commute across the border are also encouraged to apply

Ideal Candidate Profile

• Detail-oriented and organized
• Comfortable performing repetitive documentation and data entry tasks
• Able to follow structured work instructions
• Willing to support multiple operational tasks across product documentation activities

Job Description

• To superintend all technical and safety matters concerning Company vessels
• To implement technical and safety policies of the Company on these vessels
• Carrying out repair maintenance and servicing of vessels with instructions of the Fleet Manager
• Carrying out negotiations with Class Surveyors relative to the surveys on board vessels, and reporting to the Fleet Manager
• Advise the Master and Chief Engineer of planned maintenance, and ensure maintenance work are carried out by the ship’s staff
• Examine vessel’s machinery spaces with reference to cleanliness and progress of maintenance by the ship’s staff
• Perform damage surveys on vessels and completion of necessary costing, reports accounts, abstracts, etc.
• Proceed to ports as may be necessary, on the instruction of the Fleet Manager, for the purpose of supervising repairs and restoration of the Company’s vessels and equipment
• Preparation of additional proposal for new regulations fulfilment if necessary with the approval of Regulatory Authority or Recognised Organization
• Ensure ship is able to fulfil the regulations as above
• When visiting a vessel of carrying out a dry-docking, he will be responsible for dealing with
  * All technical matters locally
  * All matters connected with the repairs, servicing and sailing of the vessel and their programming for prompt dispatch
  * Ensure that all service instructions are speedily dispatched from the ship to the relevant office department or agents
  * Carry out a complete general inspection of the vessel and report to the Fleet Manager on return
  * The maintenance of safety equipment to legislative requirements and Company standards onboard vessels
  * Submit for approval and thereafter monitoring budgets for his area of expenditure responsibility and reporting variances
• Report relevant information to the Fleet Manager regarding sea-going personnel

Job Requirements

• COC Class 1, 2 or 3 holders with sailing experience, preferably on oil tankers
• At least 2 years of experience working as a Marine or Service Engineer or in related field in ship repair
• Strong communication and interpersonal skills
• Ability to handle multiple projects and good organization skills
• Analytical, able to work independently, results-oriented, resourceful, and pro-active

Summary of the Job

• To accurately input, update, and maintain data in company systems and records, while ensuring materials and transactions are correctly matched to the respective production orders, supporting data integrity and operational efficiency.

Job Responsibilities:

1) Data Entry & Record Managemnt

• Enter data into systems (ERP, QC Apps)

• Perform data verification and cross- checking to minimise errors and discrepancies.

• Generate daily, weekly, and monthly QC data reports as required by the QC team.

2) Material & Production Order Verification

• Cross-check:
  - Production Order Number
  - Item/ Part Number
  - Quantity
  - Ensure no mismatch between materials and system records

3) Communicate with production, warehouse, and relevant departments to clarify missing or incorrect data

4) Generate daily handover report for QC to Warehouse and secondary process

5) Assist leader on job order closing, timesheet update using ERP

6) Other duties as and when assigned

Job Requirements:

• Secondary/ NTC in Engineering and above

• At least 1 year experience in Data entry/ documentation control

• Knowledge of MS Office

• Ability to communicate orally in English language and produce written documentation with clearly organized thoughts

• Self-motivated, highly resourceful, and organized

The Role

Provide nursing leadership under the general direction of the Director of Nursing or Deputy Director of Nursing, in the effective delivery of optimal clinical care. Apply nursing strategies and lead operational implementation of those strategies. Responsible for staff development and professional growth of nurses to deliver safe, competent and specialized patient care of the highest quality. Engage in systems-level thinking and its application to a variety of situations and contexts. Lead initiatives of Nursing in collaboration with the nursing team, other heads of departments, doctors, patients, families and external parties. Lead and coordinate the organization and is the executive representative for decision making purposes out of hours. Typically the role includes single-point accountability for a portfolio of critical operational importance.

Key Accountabilities

• Effectively communicate the company vision, mission and values to the nurse population

• Assess competency mix across organization out of hours and facilitate any allocation changes requested by Nurse Managers

• Provide leadership in the recruitment, selection, development and retention of nurses with the nursing team

• Lead, facilitate and promote patient's clinical safety and risk management practices amongst nursing staff, facilitate hospital occurrence reviews by promoting open reporting in examining clinical incident data. Lead critical incident debriefing

• Conduct patient and staff rounds to promote and maintain healthy customer satisfaction levels

• Lead and facilitate nursing and cross-functional committees and projects, ensuring there is robust Workplace Safety and Health culture within the team. Serve as an agent of change and innovation and drive service quality initiatives

• Facilitate reviews on occurrence reports and ensure plans are implemented to prevent future occurrences

• Monitor budget and expenditure to ensure efficient and effective use of consumables

• Act as mentor, coach and counselor to Nurse Managers. Role model the desired leadership and team behaviors

• Foster sound professional collaborative relationships with members of the clinical leadership / management team and the public

Qualifications & Experience

• Masters in Healthcare Management or equivalent and recognised by the Singapore Nursing Board

• Registered with Singapore Nursing Board is preferred

• At least 6 years continuous experience in senior management / leadership position in healthcare setting

• Experience in Manpower planning, Quality and Risk Management

IHH Healthcare Singapore (IHH SG) is the largest private healthcare provider in Singapore and one of the region's most trusted and well known healthcare brands.

At IHH, we strive to exceed patients' expectations by anticipating their needs - now and into the future. We never rest in our constant pursuit of clinical, operational and service excellence.

Responsibilities

• Process customer orders and provide timely order acknowledgements
• Update and maintain sales orders and job orders in the ERP/MRP system (SYSPRO)
• Monitor daily shipment schedules and ensure timely updates
• Handle order changes, RFQs, and follow up with relevant teams
• Maintain accurate data entry and customer documentation
• Respond to customer enquiries and provide regular updates on order status
• Coordinate with internal departments to support order fulfilment and resolve issues
• Prepare and submit reports (e.g. open order reports) on time
• Proactively highlight and escalate any issues or delays
• Support program team and perform ad-hoc duties as assigned

Requirements

• Experience in sales support, customer service, or administrative roles
• Proficient in Microsoft Office, especially Excel
• Experience with ERP/MRP systems is an advantage
• Good communication and coordination skills
• Able to multitask and work in a fast-paced environment
• Detail-oriented and organized
• Proactive, responsible, and a team player

Goh JunHong

Recruitment Consultant | Quess Selection & Services, Singapore

EA Licence Number: 23C2060 Registration ID: R1872577

Disclaimer: The company is committed to ensuring the privacy and security of your information. By submitting this form, you consent to the collection, processing, and retention of the information you provide. The data collected (which may include your contact details, educational background, work experience and skills) will be used solely for the purpose of evaluating your qualifications for the position you're applying for. Your data will be stored securely and retained for the duration necessary to fulfill our hiring process. If you are not selected for the position, your data will be kept on file for a limited period in case future opportunities arise. You have the right to access, correct, or delete your data at any time by contacting us at Quess Singapore | A Leading Staffing Services Provider in Singapore (quesscorp.sg)

REQUIREMENTS:

-         6 years' post graduate experience working with Personal computers or compatibles;

-         6 years' post graduate experience using MS OS such as Windows 11 or higher and Microsoft Outlook;

-         Able to conduct unit, module, functional and volume testing; to analyze test results and to take corrective action.

a) Must have at at least 6 year post graduate hands-on experience in Lotus Domino Administration set up and maintenance;

b) Must have at least 6 year hands-on experience in setting up Windows OS and server;

c) Must have at least 6 year hands-on experience in setting up Linux OS and server;

d) Must also have working experience in applying Windows and Linux patches, and troubleshooting windows and Linux server issues:

e) Preferably with some knowledge and experience in VMWare Horizon View Virtual Desktop Administration set up and maintenance;

f) Preferably with some knowledge and experience in SharePoint Server Administration set up and maintenance

RESPONSIBILITIES:

A. Manage and Support of Domino Servers

i. Support and troubleshoot mail and server issues, such as mail routing, mail agents and other mail server related issues;

ii. Support users’ requests for creation of databases, replications, messaging (mail, SMS, Page) requests; and other similar Domino’s service requests;

iii. Assist in the monitoring and maintenance of the Domino servers to ensure availability of the services to users;

iv. Assist in the evaluation of new products and technologies to enhance or improve the integrated office systems infrastructure;

v. Assist in the provisions of statistics on Domino servers availability and other server related statistics and update of mail virus pattern files

vi. Coordinate with Project Teams in the analysis, presentation and management of IT operations date and statistics

B. Manage and Support of SharePoint Infrastructure (Preferably)

i. Setup and customise of several SharePoint Farm comprising of Webfront, Application and SQL servers;

ii. Support and troubleshoot of SharePoint Farm issues;

iii. Provision and support of users’ requests for creation of new web applications, site collections and related day-day SharePoint service requests;

iv. Assist in the monitoring and maintenance of the SharePoint farm servers to ensure availability of the services to users;

v. Assist in the risk management evaluation of new SharePoint version for future SharePoint upgrade plans;

vi. Assist in the provisions of statistics on SharePoint servers’ availability

vii. Coordinate with Project Teams in the analysis, presentation and management of IT operations date and statistics

C. Manage and Support of Virtual Desktop Infrastructure (VDI) (Preferably)

i. Setup and customise VDI clients running on VMWare’s environment;

ii. Support and troubleshoot of VMWare Horizon View Connection Server and VDI clients’ issues;

iii. Provision and support of users’ requests for creation of new VDI clients’ requests;

iv. Assist in the monitoring and maintenance of the VDI environment to ensure availability of the services to users

Key Responsibilities:

Assistant Director of Nursing

• Support the DON in planning, coordinating, and evaluating nursing services across the facility.

• Lead, mentor, and evaluate nursing staff while promoting professional development and best practices.

• Oversee daily operations, staffing, scheduling, and collaborate with other departments to ensure quality resident care.

• Ensure compliance with nursing standards, policies, infection control, and safety regulations.

• Participate in continuous quality improvement initiatives, committee work, and performance evaluation processes.
  

Nurse Clinician

• Lead the care of critically ill patients, including complex interventions and evidence-based monitoring.

• Mentor and supervise junior nurses in clinical practice and adherence to professional standards.

• Collaborate with multidisciplinary teams to plan, execute, and optimize individualized patient care.

• Develop, implement, and review ICU protocols, quality initiatives, and safety standards.

• Facilitate clinical training, competency assessments, and provide education to staff, patients, and families.

Requirement:

• Minimum Degree in Nursing

• 6–8 years of relevant experience in hospital clinical settings

• Valid SNB registration

• BCLS (Basic Cardiac Life Support) certification

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

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JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828