Total 11 Fresh/Entry Level admin assistant job vacancies in Information Technology category

JOB DESCRIPTION:-

• Assist IT Manager on troubleshoot hardware, software and network operating system.
• Provide orientation to new users of existing technologies.
• Assist IT Manager on control the computer system budgets and expenditure.
• Assist IT Manager on setup and support for CCTV system for admin department.
• Assist IT Manager to ensure all IT hardware are dismantled and secured prior to authorize disposal.
• Prepares technical reports by collecting, analysing, summarizing information and trends to identify potential issues or requirement for improvement or upgrade.
• Perform other related duties as required during working hours.

JOB REQUIREMENTS:-

• Sound understanding of computer systems (software/hardware), networks etc.
• Candidate must possess at least Advanced Diploma in information technology or equivalent.
• At least 1 year of working experience in the related field is required. 

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Regular team activities
• Open culture
• Paid training and development

Job Descriptions:

• Check timecard against Info-tech clocking, enter the time hours, and ensure absent days are not given hours by the supervisors.
• Update and ensure accuracy of infotech database (eg. new join, cancellation, Home Leave records, basic salary, wp expirydates, csoc expiry dates, passport expiry dates & etc).
• Enforce strict controls on advances/loans—record, prepare bank file and recover fully.
• Ensure allowance and deductions are reflected in the payroll.
• Finalize data entries of payroll hours by the 5th; submit bank files by the 6th or latest 7th.
• Resolve bounced payments quickly.
• Finalise cash salary amount and coordinate toget the cash ready by the 8th.
• Keep the HR team & HOD informed of anypayroll queries and respond to workers/ supervisors within 2 working days.
• Submit job costing reports by the 10th.
• Issue payslips by the 14th.
• Check and tally balance of loan to workers against records of Finance Department on a monthly basis.
• Prepare and ensure original vouchers, loan agreements, payslips of cash salary, and etc are signed, returned, and scanned to server.
• Keep track of salary advances and giro transfers in Excel in a timely manner.
• Update and ensure accuracy of the increment excel in a timely manner.
• Prepare for settlement of salary, IR21 tax clearance, salary payment (including bank files for approver) for Home Leave Workers/ Resigned Workers and update in Excel in a timely manner.
• Check and submit yearly Employment Income IR8A.
• Prepare the required documents and respond to queries raised by the Finance auditor.
• Apply for levy waiver.
• Support ad-hoc tasks (e.g., Provide name list and payroll information for top management/ surveys/ policy renewals/submissions).
• Apply for bank accounts and distribute ATM cards in return with workers’ acknowledgements.
• Monitor passport and CSOC expiry dates, arrange timely renewals, and register workers for CSOC classes as needed.
• Maintain petty cash records.
• Reply to WhatsApp messages promptly.

Requirements:

• Available to start immediately.
• Fresh graduates are welcome. We can teach.
• Knowledge with Infotech Payroll & TMS modules is an advantage.
• Detail-oriented, proactive, and patient.
• Consistently having the passion to improve your work procedures and bring up to the team fordiscussion.
• Problem-solving and flexible thinking.
• Clear communication across all levels.
• Responsible team player—plan leave to avoid payroll timelines.

Summary of the Job

• To accurately input, update, and maintain data in company systems and records, while ensuring materials and transactions are correctly matched to the respective production orders, supporting data integrity and operational efficiency.

Job Responsibilities:

1) Data Entry & Record Managemnt

• Enter data into systems (ERP, QC Apps)

• Perform data verification and cross- checking to minimise errors and discrepancies.

• Generate daily, weekly, and monthly QC data reports as required by the QC team.

2) Material & Production Order Verification

• Cross-check:
  - Production Order Number
  - Item/ Part Number
  - Quantity
  - Ensure no mismatch between materials and system records

3) Communicate with production, warehouse, and relevant departments to clarify missing or incorrect data

4) Generate daily handover report for QC to Warehouse and secondary process

5) Assist leader on job order closing, timesheet update using ERP

6) Other duties as and when assigned

Job Requirements:

• Secondary/ NTC in Engineering and above

• At least 1 year experience in Data entry/ documentation control

• Knowledge of MS Office

• Ability to communicate orally in English language and produce written documentation with clearly organized thoughts

• Self-motivated, highly resourceful, and organized

Location: 37 Jalan Pemimpin, Singapore 577177

Nearest MRT: Marymount

To ensure timely, accurate, and efficient entry, maintenance, and verification of company data and financial records, supporting daily operations and administrative processes.

Job Description:

• Enter, verify and update daily sales reports into the accounting system (MYOB) accurately
• Process and record invoices, receipts, payments transactions
• Support Operations and HR team with administrative work (e.g. attendance, insurance, licensing etc)
• Perform general administrative support such as filing, invoicing, etc
• Assist in ad hoc administrative or finance-related duties as assigned

Job Requirements:

• Diploma in Accountancy or Finance equivalent or related field
• At least 1-2 years of relevant work experience
• Proficient in accounting software (MYOB) and MS Office (Excel, Powerpoint, Word etc).
• Proficient in English in written and verbal communication
• Highly self-driven, willing to learn, pay attention to details and good organisational skills
• Good communication and teamwork skills

Data Entry cum Admin Clerk
Salary: $1800 - $2200
Working Days: Mon - Fri | 8.30am - 6pm
Location: Downtown

Job Responsibilities:

• Manage administrative duties
• Data Entry
• Other Ad hoc duties as assigned

Requirements:

• Training Provided