Total 9 workforce administration job vacancies in Human Resources category

Job Summary

We are seeking a proactive and detail-oriented HR & Administration Executive to support the full spectrum of Human Resources and administrative operations. The successful candidate will play a key role in payroll administration, work pass management, employee lifecycle processes, recruitment coordination, government grant submissions, and office administration to ensure smooth business operations and compliance with Singapore regulations.

Key Responsibilities

Human Resources Operations

• Manage the full employee lifecycle, including onboarding, offboarding, contract administration, confirmation, and employee documentation.

• Process monthly payroll accurately and timely, including CPF contributions, SDL submissions, leave records, and statutory compliance requirements.

• Administer work pass applications, renewals, cancellations, and related MOM submissions for Employment Pass (EP), S Pass, and Work Permit holders.

• Maintain accurate employee records and HR databases while ensuring data confidentiality and compliance.

• Coordinate employee leave administration, including annual leave, medical leave, childcare leave, government-paid leave schemes, and NS claims.

• Prepare employment-related documents, including employment contracts, letters of appointment, confirmation letters, and other HR correspondence.

• Support annual tax reporting, including IR8A and IR21 submissions.

Recruitment & Talent Acquisition

• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, offer preparation, and onboarding arrangements.

• Liaise with hiring managers and external recruitment agencies to support hiring requirements.

• Maintain recruitment records and candidate databases.

Compliance & Government Submissions

• Ensure compliance with Singapore Employment Act, CPF regulations, MOM requirements, and company policies.

• Coordinate government grant applications and claims, including SkillsFuture, government-paid leave schemes, training grants, and workforce development programmes.

• Support MOM surveys, audits, and regulatory reporting requirements.

• Monitor workforce quotas and maintain related compliance documentation.

Administrae record keeping.

• Coordinate internal events, staff engagement activities, and training programmes.

• Act as the HR point of contact for employee enquiries and administrative support.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

• Minimum 2 years of relevant experience in HR Operations, Payroll, and Administration.

• Hands-on experience with payroll processing, work pass administration, and employee lifecycle management.

• Familiar with MOM regulations, Employment Act requirements, CPF regulations, and statutory reporting obligations.

• Experience handling government grant submissions, training claims, or workforce development programmes will be advantageous.

• Proficient in Microsoft Office applications, particularly Excel.

• Strong organisational skills with the ability to manage multiple priorities independently.

• Meticulous, responsible, and able to handle confidential information professionally.

• Excellent communication and interpersonal skills.

Preferred Experience

• Experience working in SME environments.

• Experience supporting regional HR operations is an advantage.

• Exposure to HRIS, payroll systems, and recruitment platforms.

• Familiarity with finance administration, vendor coordination, or office management functions will be beneficial.tion & Office Management

• Support office administration, vendor coordination, procurement activities, and facilities mampany insurance renewals, corporate documentation, and administrative record keeping.

• Coordinate internal events, staff engagement activities, and training programmes.

• Act as the HR point of contact for employee enquiries and administrative support.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

• Minimum 2 years of relevant experience in HR Operations, Payroll, and Administration.

• Hands-on experience with payroll processing, work pass administration, and employee lifecycle management.

• Familiar with MOM regulations, Employment Act requirements, CPF regulations, and statutory reporting obligations.

• Experience handling government grant submissions, training claims, or workforce development programmes will be advantageous.

• Proficient in Microsoft Office applications, particularly Excel.

• Strong organisational skills with the ability to manage multiple priorities independently.

• Meticulous, responsible, and able to handle confidential information professionally.

• Excellent communication and interpersonal skills.

Preferred Experience

• Experience working in SME environments.

• Experience supporting regional HR operations is an advantage.

• Exposure to HRIS, payroll systems, and recruitment platforms.

• Familiarity with finance administration, vendor coordination, or office management functions will be beneficial.

As the HR and Office Administration Officer, you will play a vital role in supporting HR operations while ensuring the smooth running of office administration tasks. Your responsibilities will include managing office maintenance, overseeing group procurement, and being a resourceful team member in procurement efforts.

Role & Responsibilities:

• Assist daily HR operations, including recruitment, onboarding, and employee file management.

• Support employee engagement initiatives, staff events, and HR initiatives.

• Manage office supplies, inventory, and administrative resources to support daily operations.

• Coordinate and oversee all office maintenance operations, and vendor services to ensure a safe and conducive work environment.

• Coordinate group-wide procurement activities, including sourcing quotations and processing purchase requests

• Manage vendor relationships by negotiating pricing, monitoring deliveries and service standards, and identifying cost-saving opportunities.

Requirements:

• Diploma in HR, Business Administration, or related field.

• At least 2 years of experience in HR administration or office management

• Strong organizational skills and attention to detail.

• Excellent communication skills, both verbal and written.

About Us

Ishtara Jewellery Pte Ltd, Luvenus Jewellery Pte Ltd, and Luvenus Jewellery Hong Kong are established jewellery brands with operations in Singapore and Hong Kong. With a combined workforce of approximately 100 employees, we are seeking an experienced and hands-on HR & Administration Manager to oversee the full spectrum of Human Resources and Corporate Administration functions across our Group.

Key Responsibilities

Human Resource Management

• Manage the full spectrum of HR functions, including recruitment, onboarding, employee relations, performance management, compensation and benefits.
• Handle employee confirmations, promotions, transfers, disciplinary matters, and terminations.
• Develop, implement, and maintain HR policies, procedures, and employee handbook guidelines.
• Maintain accurate employee records and HR documentation.
• Address employee grievances and support a positive workplace culture.
• Support management on manpower planning and staffing requirements.

Payroll, Leave & Benefits Administration

• Process monthly payroll accurately and on time.
• Administer CPF contributions, IR8A submissions, annual tax filings, leave records, attendance records, and employee benefits.
• Process employee medical claims, insurance claims, and staff welfare matters.
• Ensure compliance with all statutory requirements and payroll regulations.

Compliance & Employment Matters

• Ensure compliance with the Singapore Employment Act, CPF regulations, MOM requirements, and employment-related legislation.
• Stay updated on changes to labour laws and HR regulations.
• Manage work pass applications, renewals, cancellations, and related matters.
• Prepare employment contracts, warning letters, termination letters, HR notices, and other HR documentation.
• Liaise with government agencies, auditors, consultants, and external service providers where required.

HR Systems & Reporting

• Manage and maintain OpenSoft and Info-Tech HR Software.
• Ensure proper administration of payroll, leave, attendance, and employee records within the HR systems.
• Prepare HR reports relating to manpower, payroll, attendance, leave, recruitment, and staff turnover.
• Recommend improvements to HR processes and systems.

Hong Kong HR Administration

No prior Hong Kong HR experience is required. Training and guidance will be provided.

• Support basic HR administration matters relating to Luvenus Jewellery Hong Kong.
• Coordinate employee records, payroll information, leave administration, and HR documentation.
• Liaise with external service providers and consultants in Hong Kong when required.

Corporate Administration

• Oversee day-to-day office administration and corporate support functions.
• Manage office facilities, office supplies, company assets, and vendor relationships.
• Coordinate insurance renewals, licences, permits, and corporate records.
• Maintain contracts, company documents, and administrative records.
• Support Directors and Management with administrative projects and ad hoc assignments.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 5 years of relevant HR experience.
• Strong knowledge of Singapore Employment Act, CPF regulations, MOM requirements, and payroll administration.
• Experience managing recruitment, employee relations, payroll, and HR compliance independently.
• Proficient in OpenSoft and Info-Tech HR Software.
• Experience handling medical claims and employee benefits administration.
• Strong communication, interpersonal, and organizational skills.
• Ability to work independently and manage multiple responsibilities across three related companies.
• High level of integrity and ability to handle confidential information.
• Singapore Citizens and Singapore Permanent Residents only.

Benefits

• 5-day work week.
• Stable and established jewellery group.
• Exposure to Singapore and Hong Kong operations.
• Career growth opportunities.
• Supportive working environment.

To Apply

Please submit your updated resume, current salary, expected salary, and notice period.

Subject: Application for HR & Administration Manager

Only shortlisted candidates will be notified.

Job Summary

We are looking for ameticulous and proactive HR & Administration Executive to support the full spectrum of human resource, administration, employee engagement, and regulatory support functions. The ideal candidate will be highly organised, detail-oriented, and comfortable handling confidential information while working closely with management, employees, external vendors, and professional advisers.

Key Responsibilities

• Manage day-to-day HR operations, including recruitment coordination, onboarding, confirmation, transfers, offboarding, and employee documentation.
• Prepare HR-related letters and documents, including employment contracts, confirmation letters, promotion letters, and other employee correspondence.
• Maintain accurate employee records, personnel files, attendance records, leave records, claims, benefits, and training documentation.
• Support monthly payroll preparation, CPF contributions, statutory submissions, and employee benefits administration.
• Coordinate recruitment activities, including job postings, candidate sourcing, interview arrangements, reference checks, internship programmes, and graduate hiring initiatives.
• Organise employee engagement activities, welfare programmes, company events, annual dinners, team-building activities, CSR initiatives, and related event logistics.
• Assist with government grant applications, claims, supporting documentation, compliance tracking, and liaison with relevant agencies, consultants, and vendors.
• Process intercompany claims, expense reimbursements, allocations, chargebacks, and supporting records in coordination with Finance.
• Support regulatory and compliance administration, including staff declarations, compliance attestations, training records, audit documentation, and regulatory reporting where required.
• Coordinate corporate secretarial and regulatory administration matters, including documentation for annual filings, board approvals, audits, and external adviser coordination.
• Manage general office administration, including procurement, office supplies, vendor coordination, facility maintenance, service agreements, and travel arrangements where required.
• Prepare HR, administration, recruitment, training, headcount, turnover, and other management reports, and support ad hoc projects as assigned.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2 to 3 years of relevant experience in HR operations, office administration, payroll support, or a similar role.
• Good knowledge of Singapore employment practices, CPF matters, statutory requirements, and HR documentation.
• Experience supporting payroll, recruitment, employee records, government claims, and office administration will be an advantage.
• Proficient in Microsoft Office applications, especially Word, Excel, Outlook, and PowerPoint.
• Strong organisational, communication, interpersonal, and time-management skills.
• Meticulous, responsible, discreet, and able to handle confidential information professionally.
• Able to work independently, manage multiple priorities, and collaborate effectively with internal and external stakeholders.

What We Are Looking For

• A reliable team player with a positive attitude and strong sense of ownership.
• Someone who enjoys both HR operations and hands-on administrative coordination.
• A detail-oriented individual who can manage documentation, follow through on tasks, and maintain accurate records.
• A good communicator who can liaise professionally with employees, management, vendors, consultants, and external parties.

Only shortlisted candidates will be contacted.

Job Summary

We are seeking a proactive and detail-oriented HR & Corporate Administration Specialist to manage end-to-end HR operations, including recruitment, payroll, employee relations, and compliance with Singapore employment regulations, while also supporting key corporate administration matters such as IRAS and ACRA filings, shareholding administration, and investor-related coordination. The ideal candidate will play an important role in supporting business operations and enhancing employee experience.

Key Responsibilities

1. Recruitment & Onboarding

• Manage full-cycle recruitment, including job postings, candidate screening, interview coordination, and offer management

• Coordinate onboarding to ensure smooth integration of new hires

• Maintain recruitment metrics and support continuous improvement of hiring processes

2. Payroll & Compensation

• Process monthly payroll accurately and on time

• Manage employee benefits, expense claims, and statutory contributions

• Handle salary adjustments, bonuses, and final payments

3. Work Pass & Employment Compliance

• Manage work pass applications, renewals, and cancellations (EP, SP, Work Permit)

• Ensure compliance with Singapore employment regulations and Ministry of Manpower requirements

• Stay updated on labor laws and HR best practices

4. Employee Relations

• Address employee inquiries, grievances, and disciplinary matters professionally

• Support performance management and employee engagement initiatives

• Foster a positive and collaborative workplace culture

5. HR Administration & Reporting

• Maintain accurate employee records and HR systems

• Prepare HR reports, including headcount, turnover, and payroll summaries

• Support internal and external audits and ensure proper documentation

6. Corporate Administration & Compliance

• Support corporate secretarial matters, including ACRA filings, annual return submissions, and AGM documentation

• Coordinate IRAS-related filings and ensure timely statutory compliance

• Assist with shareholding management, including ESOP administration and share buyback documentation

• Support investor relations and investor-related administrative matters

7. Policy & Process Improvement

• Assist in developing and implementing HR policies, SOPs, and internal controls

• Identify opportunities to improve HR and administrative processes for greater efficiency

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related field

• Strong knowledge of Singapore employment laws and HR practices

• Experience in payroll processing and work pass applications

• Proficient in MS Office and HR systems

• Strong interpersonal and communication skills

• Ability to work independently and handle confidential information

Preferred Qualifications

• 3+ years of relevant HR and/or corporate administration experience, preferably in Singapore

• Experience handling full-spectrum HR functions

• Familiarity with HRIS systems such as Talenox

The client is the world leading semiconductor company from USA. It is ranked as one of the “Top Best Places to Work in Singapore”. Below position is open urgently.

Location: Woodlands

Employment Type: 12-month contract (renewable)

Working Hours: Monday to Friday; 8am to 5.30pm

Role Summary:

This role provides administrative and operational support to the HR and Talent Acquisition team. This role includes coordinating talent programs, recruitment events, and career fairs, as well as leading projects and managing stakeholder communication. The ideal candidate is proactive, organized, and able to manage multiple priorities independently.

Key Responsibilities

HR & Administrative Support

• Provide HR administrative support, including scheduling, office logistics, onboarding, documentation, and travel coordination. Arrange and manage meetings, appointments, and provide reminders.
• Maintain documentation, filing systems, and reporting.
• Handle travel arrangements, bookings, and related claims.

Talent Acquisition & Program Coordination

• Coordinate recruitment programs, career fairs, and candidate engagement initiatives.
• Support execution of recruitment marketing campaigns and events aligned with global strategies.
• Lead smaller projects independently, ensuring timely execution and coordination with stakeholders.
• Collaborate with cross-functional teams and local stakeholders to ensure initiatives are market-relevant.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum 2 years of experience in HR administration, coordination, or talent programs.
• Strong project management skills with ability to manage multiple priorities independently.
• Excellent collaboration, communication, and stakeholder management skills.
• Proficient in Microsoft Office 365, Teams, SharePoint, and other office tools.
• Proactive, detail-oriented, and able to work in a fast-paced environment.

How to apply:

Interested candidates, kindly email updated resume to sandra@wanco-manpower.com with Subject of “HR Administration Coordinator", thank you.

What you'll be doing

• Coordinate training programmes, learning activities and staff development initiatives

• Administer training nominations, applications, attendance records and learning documentation

• Maintain training records, learning management systems and operational trackers

• Support scholarship, sponsorship, mentoring and talent development programmes

• Assist in employee engagement initiatives, surveys, events and follow-up activities

• Coordinate recruitment administration, onboarding activities and employee documentation

• Liaise with candidates, new hires, internal stakeholders and external agencies to facilitate HR processes

• Monitor programme timelines, maintain tracking records and ensure timely completion of activities

• Prepare reports, presentations, dashboards and management updates

• Support event planning, meeting coordination and departmental activities

• Maintain accurate records and ensure compliance with organisational policies and procedures

• Identify opportunities to improve processes and enhance operational efficiency

• Perform other HR operations and programme administration duties as assigned

What we're looking for

• Diploma in Human Resource Management/ Business Administration/ Healthcare Management or related studies

• 0 - 1 year of working experience in HR operations, recruitment coordination, learning and development, training administration, employee engagement or healthcare administration will be advantageous

• Proficient in Microsoft Office applications, particularly Excel, PowerPoint and Word

• Strong organisational and coordination skills with the ability to manage multiple priorities

• Good communication and interpersonal skills with the ability to engage stakeholders across different levels

• Comfortable working with data, maintaining records and preparing reports

• Meticulous, proactive and able to work independently in a fast-paced environment

• Experience with learning management systems, HR systems or programme coordination will be an added advantage

Interested applicants, kindly furnish us with your full and detailed resume in MS Words format and click "Apply Now" button.

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities. 

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JOBSTUDIO PTE. LTD.

EA License No: 10C4754

EA Personnel: Ryan Tan En Long

EA Personnel Reg No: R25158265

Position Title: HR & Admin Executive

Working Location: Bukit Timah, Singapore
Working Days: Monday – Friday (5 Days)
Working Hours: 8:00 AM – 5:00 PM
Salary: Up to SGD 4,500

Job Responsibilities

Human Resource Functions

• Manage employee lifecycle processes, including onboarding, offboarding, confirmation, and employee documentation

• Maintain and update employee records, HR files, and documentation in an accurate and timely manner

• Support recruitment activities, including job postings, interview coordination, and candidate communication

• Prepare HR-related documents such as employment contracts, letters, and forms

• Coordinate staff attendance, leave administration, payroll submissions, and employee claims

• Ensure HR processes and documentation are aligned with company policies and employment regulations

Administrative Functions

• Provide administrative support for daily preschool and office operations

• Maintain records, reports, and documentation for operational and compliance purposes

• Liaise with internal departments, vendors, and external stakeholders when required

• Coordinate procurement and inventory of office and preschool supplies

• Support scheduling, meeting arrangements, and administrative coordination

• Perform other HR and administrative duties as assigned

Requirements

• Diploma or Degree in Human Resource, Business Administration, or related discipline

• Minimum 2–3 years of relevant HR and administrative experience

• Prior working experience in a preschool environment is required

• Familiar with payroll coordination, leave administration, employee records, and HR documentation

• Proficient in Microsoft Office applications (Word, Excel, Outlook)