Total 426 admin job vacancies in Human Resources category

Company Overview

COTTON ON SINGAPORE PTE. LTD. is a retail company focused on delivering quality apparel and lifestyle products with strong brand values and customer service.

Job Summary

Selected candidate will work 2 days a week in office, Tuesday and Thursday.

You will support HR initiatives and processes by managing HR databases, maintaining administrative systems, office management, and ensuring timely completion of tasks aligned with business needs and safety standards.

Responsibilities

• Support the execution and administration of HR initiatives and processes to assist team and customer needs
• Collate and maintain HR databases ensuring records are current and accurate
• Maintain logical and accurate administration systems for the department
• Provide proactive administrative support by anticipating departmental needs and taking initiative
• Meet deadlines while adapting to tight timeframes and changing priorities
• Responsible for office maintenance and pantry management.

Job Description

• Provide HR administrative and corporate services.
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claims, grants and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims.
• Assist with promotion/demotion process and awards.
• Conduct gift valuation and manage welfare grants 
• Other ad-hoc duties assigned by management.

Requirements

• Diploma in Human Resource or relevant discipline or A-level with minimally one year of relevant experience

Other Information:

• Location: Hillview
• Salary: $2,500 - $2,800
• Performance Bonus (Annually)
• 18 Days Annual Leave
• Contract until January 2029 (Possible extension beyond Jan 2029)
• Monday to Friday: 8.30am to 6.00pm (Hours might be staggered subjected to team lead)

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.

Job description

• Maintain and ensure foreign worker information is up to date
• Handle work pass applications, renewal and cancellation
• Oversee foreign workers' administration including on-boarding/off-boarding, dormitories, training, booking of air tickets
• Update worker time sheets timely
• Assisting with day to day operations and ad-hoc duties assigned

Requirement

• Good organizational skill and meticulous
• Good time management
• Good in Microsoft office
• Proficient and experience in Employment of Foreign Manpower Act is prefered
• Positive learning attitude

Responsibilities

Arranges interviews, prepares letters of appointment, submits applications for work permits and coordinates onboarding of new employees with various departments.

Conduct new employee orientation and explain company personnel policies, benefits and procedures.

Perform routine administrative tasks such as maintaining employee information files and personnel records and processing paperwork.

Oversee and manage employee confirmations and work permit renewals.

Assist employees with exit procedures such as preparing acceptance of resignation/retirement letters, calculating leave balances, submitting tax certificates for non-Singaporean citizens (if applicable) and processing final payroll and benefits claims.

Manage payroll (including checking time sheets, overtime hours and taxes), benefit claims and leave to ensure timely and accurate implementation.

Manage employee training, including verifying training request forms, registering employees for training, and tracking and monitoring training progress through training evaluation forms.

Coordinate and liaise with training providers on course scheduling and registration.

Maintains staff training records and monitors their bond periods (if applicable).

Coordinates HR-related activities in the Company.

Keeps up to date with current employment legislations.

Requirement

Minimum Diploma

At least 3 years of relatived experience. Construction field preferred

Ability to multi-task, deliver results and solve problem well under pressure to meet deadlines.

Ability to deal with sensitive information with discretion and to maintain confidentiality.

Able to speak fluent CHINESE, ENGLISH and KOREAN

Requirements

• Manage full spectrum of HR administrative duties

• Assist in recruitment process (job postings, screening candidates, interview coordination)

• Support onboarding and offboarding processes

• Assist with payroll coordination, attendance, and leave tracking

• Liaise with relevant government authorities when required

• Handle general office administration and support daily operations

Requirements

• Diploma/Degree in Human Resource, Business Administration, or related field

• 1–3 years of relevant experience (Fresh graduates are welcome to apply)

• Good communication and interpersonal skills

• Well-organized, responsible, and able to multitask

• Proficient in Microsoft Office

Why This Role is Great for You

• Gain hands-on HR experience (end-to-end exposure)

• Be part of a growing company with career progression

• Work in a dynamic and fast-paced environment

• Up till $3,500 + bonus
• Near MRT
• Exposure to full employee lifecycle
• People-centric, service-driven culture

Our Client, a Singapore-based bakery and café, is inviting qualified candidates to fill the position as HR & Admin Assistant.

RESPONSIBILITIES:

1. Recruitment & Hiring Support

• Support recruitment activities including candidate sourcing and job postings across recruitment platforms such as JobsBank and Workstream.
• Coordinate interview scheduling between candidates and hiring managers.
• Assist the HR Business Partner in tracking, collecting, and filing completed interview forms and recruitment records to ensure proper documentation of hiring decisions.
• Support the administration of headcount requisition processes (when implemented), including coordination, tracking, and upkeep of related records.
• Lead end-to-end internship engagement administration, including sourcing coordination, liaison with schools and agencies, onboarding logistics, and maintenance of internship records and documentation.
• Support the HR Business Partner in coordinating with recruitment agencies.
• Assist with preparation of employment documentation, including:

1. Part-time Key Employment Terms (KET)
2. Full-time employment contracts and supporting documentation
3. Assist with job description preparation and recruitment-related documentation

2. Onboarding & Employee Administration

• Support onboarding processes for new hires, including:

1. Sending welcome emails and announcements
2. Updating Team PV WhatsApp group
3. Updating EBER membership records
4. Preparing new employee onboarding checklists (EDF forms, uniforms, name tags)

• Create and maintain employee profiles within StaffAny and other HR systems.
• Assign uniforms and coordinate onboarding materials with relevant teams.
• Maintain FOH onboarding checklists and coordinate with hiring managers to ensure timely completion and proper filing of all onboarding records.

3. HR Systems & Records Management

• Maintain personnel files (P-files) and ensure employee information is accurately recorded.
• Maintain and update employee organisational structure records where required.
• Serve as DocuSign administrator for employment documentation.
• Manage and update the recruitment email alias.
• Support administration of employee benefits (such as IJOOZ AI access, birthday entitlements) and internal HR systems.

4. Employee Administration & HR Support

• Maintain employee updates and announcements, including birthday updates and internal notices.
• Maintain and update organisational charts to reflect team structures and reporting lines.
• Assist with probation review reminders and employee confirmation processes.
• Coordinate employee training registrations and maintain the WSQ training certificate tracker.
• Assist with preparation of HR letters, including:

1. Certification of Employment
2. Internship completion letters
3. Letters of recommendation
4. Other employment-related letters where required.

5. Office Administration

• Serve as a first point of contact for general enquiries, including monitoring shared email inboxes.
• Answer incoming phone calls and provide administrative support where required.
• Provide backup administrative support to the sales team where necessary.
• Assist with general office coordination and administrative tasks.

6. Finance & Documentation Support

• Assist with organising and filing financial documentation, including:

1. Supplier invoices
2. Service reports
3. NETS FlashPay receipts

• Support Zeemart data export for supplier invoices (COGS) where required.
• Maintain organised filing systems for company HR, financial and operational documents.

7. Operations Support

• Assist with printing and preparation of operational forms and documents for stores (e.g. 3P forms and checklists).
• Provide occasional administrative support to the Store Operations team where requested.

8. General

• Complete other tasks as assigned by management.

REQUIREMENTS:

• Diploma or equivalent qualification in Business Administration, Human Resources, or a related field.
• 1–3 years of experience in HR administration, office administration, or recruitment support.
• Proficiency in Google Workspace and basic HR or administrative systems.

OTHER INFORMATION:

• Location: Pasir Panjang
• Working Days/Hours: 5 days/Office hours
• Salary: Up till $3,500 +bonus (salary will commensurate according to experience & qualifications)
• The Company strives toachieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Availability to commence work

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

About OSG Global

OSG Global is a forward-thinking group of companies specialising in modular solutions, smart spaces, and innovative infrastructure across the region. The group comprises OSG Containers and Modular Pte Ltd, OSG Global Pte Ltd, Podigy Pte Ltd, Podigy Sdn Bhd, and Diggid Pte Ltd, each contributing unique expertise to deliver integrated and scalable solutions for modern businesses.

Our company supplies a wide range of solutions ranging from shipping containers supply to container-based infrastructure as well as smart pods and technology-driven environments. OSG Global is focused on redefining how spaces are designed, built, and experienced. Our portfolio reflects a commitment to innovation, functionality, and adaptability—serving clients across commercial, industrial, and emerging sectors.

At the core of OSG Global is a culture that is open, dynamic, and collaborative. We value initiative, creativity, and speed, empowering our teams to experiment, challenge conventions, and continuously improve. Ideas are encouraged from all levels, and we believe in building an environment where individuals can take ownership, move fast, and grow together with the company.

We are also committed to developing our people, providing opportunities for individuals to take on new challenges, expand their skill sets, and grow within the organisation. At OSG Global, performance and potential are recognised, and we actively support career progression for those who are driven to learn and excel.

As we continue to expand, OSG Global remains committed to pushing boundaries and creating smarter, more flexible solutions for the future.

OSG is headquartered in Singapore and the network consists of the following companies: OSG Containers and Modular Pte Ltd, OSG Global Pte Ltd, Podigy Pte Ltd, Podigy Sdn Bhd, Diggid Pte Ltd.

Please visit www.osg-global.com to find out more about us.

Job Types: Full-time, Permanent

Role Summary 

The HR & Admin Executive is responsible for managing a wide range of human resources and administrative functions. The role covers recruitment, payroll support, staff records, employee and corporate insurance renewals, and compliance with employment regulations, while ensuring smooth day-to-day office operations. 

Key Responsibilities 

Human Resources 

• Assist in the full recruitment cycle: job posting, screening, arranging interviews, and onboarding. 

• Maintain and update employee records, contracts, and personal files. 

• Handle leave administration, attendance, and staff movement tracking. 

• Assist in payroll preparation and submission of government claims, and statutory contributions. 

• Manage employee-related insurance (e.g., medical, GPA, work injury), including renewals, enrollments, and claims. 

• Support performance appraisal exercises and training coordination. 

• Handle staff queries regarding HR policies, benefits, and procedures. 

• Organize staff engagement activities and welfare programs. 

Administration 

• Manage office supplies, service contracts, and vendor coordination. 

• Maintain company documents, licenses, and filing systems (physical & digital). 

• Oversee company-wide insurance renewals (e.g., office/property, liability, vehicle, equipment). 

• Liaise with insurers/brokers on coverage, policy updates, and claims management. 

• Support management in preparing letters, reports, and meeting coordination. 

• Handle travel arrangements, office facilities, and general administrative duties. 

• Ensure compliance with company policies and local regulatory requirements. 

Requirements: 

• Diploma/Degree in Human Resources, Business Administration, or related field. 

• 2+ years of HR and administrative experience (insurance administration experience preferred). 

• Familiar with HR regulations. 

• Proficient in MS Office; HRIS/payroll software experience preferred. 

• Strong organizational and multitasking skills with attention to detail. 

Arranges interviews, prepares letters of appointment, submits applications for work permits and coordinates onboarding of new employees with various departments.

Conduct new employee orientation and explain company personnel policies, benefits and procedures.

Perform routine administrative tasks such as maintaining employee information files and personnel records and processing paperwork.

Oversee and manage employee confirmations and work permit renewals.

Assist employees with exit procedures such as preparing acceptance of resignation/retirement letters, calculating leave balances, submitting tax certificates for non-Singaporean citizens (if applicable) and processing final payroll and benefits claims.

Manage payroll (including checking time sheets, overtime hours and taxes), benefit claims and leave to ensure timely and accurate implementation.

Manage employee training, including verifying training request forms, registering employees for training, and tracking and monitoring training progress through training evaluation forms.

Coordinate and liaise with training providers on course scheduling and registration.

Maintains staff training records and monitors their bond periods (if applicable).

Coordinates HR-related activities in the Company.

Keeps up to date with current employment legislations.

Requirement

Minimum Diploma

At least 3 years of relatived experience. Construction field preferred

Ability to multi-task, deliver results and solve problem well under pressure to meet deadlines.

Ability to deal with sensitive information with discretion and to maintain confidentiality.

Able to speak fluent CHINESE, ENGLISH and KOREAN

Job description

• Maintain and ensure foreign worker information is up to date
• Handle work pass applications, renewal and cancellation
• Oversee foreign workers' administration including on-boarding/off-boarding, dormitories, training, booking of air tickets
• Update worker time sheets timely
• Assisting with day to day operations and ad-hoc duties assigned

Requirement

• Good organizational skill and meticulous
• Good time management
• Good in Microsoft office
• Proficient and experience in Employment of Foreign Manpower Act is prefered
• Positive learning attitude

• Provide full spectrum of Human Resource and administrative support.
• Maintain accurate HR databases and ensure employee records are up to date.
• Prepare, update, and file all HR and administrative documents.
• Manage employee attendance, leave, and medical records.
• Assist in onboarding and offboarding processes.
• Coordinate and administer employee training.
• Handle work pass applications (Work Permit, S Pass, Employment Pass) and liaise with MOM.
• Prepare employment contracts, renewal letters, confirmation letters, and resignation acceptance letters.
• Arrange candidate interviews and support recruitment activities.
• Assist with travel arrangements and visa applications.
• Support company events and employee engagement activities.
• Perform any other ad hoc duties as assigned.

Requirements

• Higher Nitec / Diploma in HR, Business or related field
• At least 1 year of relevant working experience
• Strong command of oral and written English
• Proficient in Microsoft Office applications and strong interpersonal skills
• Organized, meticulous, and able to handle confidential information

Key Responsibilities

Human Resources Functions

• Manage full spectrum of HR administrative duties including onboarding and offboarding
• Prepare employment contracts, letters, and HR documentation
• Maintain and update employee records and HR systems
• Support payroll processing, leave tracking, and claims administration
• Handle work pass applications, renewals, and cancellations
• Liaise with government authorities and ensure compliance with local labour regulations
• Assist in recruitment coordination (posting jobs, arranging interviews, etc.)

Administrative Functions

• Provide general administrative support to the office and management team
• Manage office supplies, vendors, and service providers
• Coordinate company events, meetings, and staff welfare activities
• Maintain proper filing and documentation (both physical and digital)

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field
• 1–3 years of relevant HR/Admin experience preferred (F&B industry experience is a plus)
• Familiar with local employment laws and HR practices
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong organizational skills and attention to detail
• Good communication and interpersonal skills
• Able to work independently and handle confidential information with integrity

ROLE AND RESPONSIBILITIES

1. Human Resources Operations & Employee Lifecycle

• Coordinate and administer end-to-end recruitment activities, including job descriptions, liaison with recruitment agencies, resume screening, interview coordination, onboarding, and offboarding.

• Prepare and administer HR documentation such as employment contracts, confirmation letters, increment letters, termination letters, and other HR correspondence.

• Manage employee relations matters, including responding to staff queries, follow-ups on HR-related issues, and supporting grievance or appeal processes.

• Conduct and support exit interviews and ensure proper clearance and documentation.

2. Payroll, Compensation & Benefits

• Handle monthly payroll processing accurately and on time, including payroll journals and supporting documentation.

• Maintain accurate records for attendance, leave, salary administration, contract renewals, and staff movements.

3. HR Records, Compliance & Governance

• Maintain, update, and ensure completeness of all HR records, including physical personnel files (P-Files), e-HR folders, and HRMS (Info-Tech), for both existing and resigned staff.

• Ensure HR records are organized, accurate, and audit-ready, including regulatory and statutory documentation.

4. Work Passes, Claims & Statutory Matters

• Handle all work pass matters, including application, renewal, issuance, cancellation, and tax clearance for foreign employees.

• Administer government and statutory claims such as NS, childcare, maternity, levy, medical, insurance, and staff injury claims in a prompt and compliant manner.

5. Learning, Development & Performance Support

• Support training and development initiatives, including training needs analysis, course administration, coordination, and post-training evaluation.

• Assist in performance appraisal processes and the compilation of relevant performance documentation.

6. Staff Engagement & Administration

• Support staff welfare, engagement initiatives, and company events such as annual dinners, team-building activities, and other corporate activities.

• Promote the Group’s corporate values to foster a positive and inclusive workplace culture.

• Provide general administrative support and undertake ad-hoc duties as assigned by the HR Manager.

REQUIREMENTS

Qualifications & Experience

• Diploma or Degree in Human Resource Management or equivalent.

• Minimum 3 years of relevant HR, Admin, and Payroll experience.

• Familiar with Singapore employment legislation, including the Employment Act and CPF regulations.

• Experience with Info-Tech HRMS or similar HR systems is an advantage.

Skills & Competencies

• Strong sense of responsibility, integrity, and confidentiality.

• Meticulous, well-organized, and detail-oriented.

• Able to work independently, manage deadlines, and perform under pressure.

• Good interpersonal and communication skills (written and verbal).

• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

ADDITIONAL INFORMATION

• The role will be based at HQ (Lavender) initially, before relocation to the West Coast.

• 5-day work week.

• Official working hours:

o Monday to Thursday: 8:30 am – 6:00 pm

o Friday: 8:30 am – 5:30 pm

• Singaporeans only.