Total 6 database administrator job vacancies in Finance / Banking / Insurance category

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 2 years of experience in Trust Administration or a relevant field. If you have 1 year of relevant Trust experience and are passionate to pursue a career in Trust, you are welcome to apply. Compensation will commensurate accordingly with experience.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform you that only shortlisted candidates will be notified.

Join Portcullis as a Senior Trust Administrator

The Portcullis Group is a multi-family office platform supporting private clients with a full suite of Trustee, fund, investment and family office services. Working within the Trust Department you will be responsible for a portfolio of clients and assisting them with the establishment and administration of trusts and underlying corporate structures across various jurisdictions.

We are now inviting passionate individuals to join our dynamic team as a Senior Trust Administrator.

In this role, you will take end-to-end ownership of a complex portfolio of trust and family office structures. It also balances high-touch client relationship management with technical fiduciary administration, risk mitigation, and the mentorship of junior team members to ensure absolute compliance with industry regulations and internal policies.

Key responsibilities:

Portfolio & Relationship Management

• Act as the primary, trusted point of contact for high-net-worth clients, settlors, beneficiaries, bankers, and professional advisors; proactively managing expectations and resolving complex queries.

• Oversee comprehensive family office and trust administration, ensuring that all client transactional records, financial structures, and asset portfolios are meticulously maintained.

• Monitor trust financial health, including tracking trust income and ensuring accurate, timely client invoicing.

Fiduciary & Trust Documentation

• Execute fiduciary duties with strict adherence to relevant trust laws, constitutional documents, and internal codes of conduct.

• Review, draft, and finalize complex trust documentation, including trust minutes, deeds, and corporate resolutions.

• Serve as a "B" signing authority for trustee bank accounts, ensuring flawless execution of high-value client transactions.

Risk, Compliance & Governance

• Lead the client acceptance and onboarding process, taking accountability for comprehensive Know Your Customer (KYC) and Anti-Money Laundering (AML) due diligence.

• Conduct ongoing, rigorous risk reviews and monitoring of trust files, transaction activities, and investment performance.

• Identify, mitigate, and escalate high-risk administrative issues, red flags, or regulatory inconsistencies directly to senior management.

Leadership & Quality Control

• Supervise, mentor, and review the work of junior trust administrators to foster professional growth and ensure team-wide operational accuracy.

• Enforce data integrity across physical and digital record-keeping systems and the completion of all internal compliance checklists.

We are looking for candidates who meet the following criteria:

• Bachelor’s Degree in Law, Business Administration, Accounting, Finance, or a related field. Professional certifications (e.g., STEP, ICSA) are highly advantageous.

• Proven experience in trust administration, wealth management, or corporate governance, with a track record of handling complex fiduciary structures.

• Deep understanding of trust laws, compliance frameworks, FATCA/CRS, and AML/CFT regulatory requirements within the private trust industry.

• Familiarity with opening and managing private and corporate bank accounts across various jurisdictions; proficiency in specialized trust accounting/administration software.

• Exceptional stakeholder management, communication, and negotiation skills. Strong analytical acumen with an eye for detail, and the ability to manage competing deadlines independently.

Apply now and take the first step towards a rewarding future with us!

Why Portcullis?

• Be part of a legacy of trust and innovation spanning over 40 years

• Join a team that is committed to professional excellence and client success

• Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Trust Administrator career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.

Join Portcullis as a Junior Trust Administrator

The Portcullis Group is a multi-family office platform supporting private clients with a full suite of Trustee, fund, investment and family office services. Working within the Trust Department you will be responsible for a portfolio of clients and assisting them with the establishment and administration of trusts and underlying corporate structures across various jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience, and efficiency.

We are now inviting passionate individuals to join our dynamic team as a Junior Trust Administrator.

In this role, your main responsibilities will be:

• Provide administrative and operational support to the Trust Administration team, ensuring that client records and trust documentation are maintained accurately and in a timely manner.

• Review and draft Trust documentation, Trust minutes and corporate resolutions ensuring compliance with applicable regulatory requirements and internal policies.

• Conduct compliance and risk assessments for client onboarding and perform ongoing monitoring of client activities and transactions.

• Proactively cultivate and maintain excellent, responsive client relationships by acting as a dependable point of contact, ensuring client needs are addressed promptly, confidentially and effectively.

• Support the Trust Administration functions by competently and promptly executing the client acceptance process, ensuring the satisfactory and timely completion of all Know Your Customer (KYC) and due diligence procedures to uphold regulatory compliance and facilitate a smooth onboarding experience.

• Ensure the meticulous and proactive administration of trusts and trust assets, promptly identifying and escalating administrative issues, red flags, inconsistencies, and irregularities to senior management to safeguard client interests and assets.

• Diligently assist in carrying out the fiduciary duties of the trustee, ensuring all actions are fully compliant with relevant trust laws and trust documentation, providing clients with confidence in our service.

• Maintain comprehensive, accurate, and easily accessible record-keeping (both physical and digital) to ensure transparency and facilitate prompt retrieval for client queries or compliance reviews.

• Conduct responsive and ongoing monitoring of trust files, including but not limited to the timely updating of due diligence, transactional reviews, and monitoring of investment performance (where required), to provide clients with up-to-date information.

• Efficiently discharge duties as “B” signing authority of PTSL (where required) for bank accounts where PTSL is trustee or provides administration, ensuring timely and accurate execution of client transactions.

• Perform all work in a competent and compliant manner, strictly adhering to PTSL’s policies and procedures and the regulations and codes applicable to the private trust industry, thus delivering a secure and reliable service.

• Undertake comprehensive risk reviews for trust files in a timely and accurate manner to ensure the ongoing security and compliance of client structures.

• Ensure the timely and accurate completion of all internal checklists to maintain high standards of administrative quality and efficiency, allowing for responsive client service.

• Monitor income generated by trusts administered by you and ensure timely and accurate invoicing is completed, facilitating clear and professional financial communication with the client.

We are looking for candidates who meet the following criteria:

• Bachelor’s Degree in Law, Business Administration, Accounting, or a related field

• Experience in trust administration or corporate governance, including preparing trust and corporate documents

• Good knowledge of regulatory requirements, compliance frameworks, and anti-money laundering (AML) laws

• Proficiency in managing trust software systems and maintaining accurate records

• Excellent communication skills to liaise with stakeholders, including settlors, beneficiaries, bankers, and advisors

• Attention to detail and strong organizational skills to manage multiple tasks and deadlines effectively

• Familiarity with opening and managing private/corporate bank accounts and ensuring compliance with jurisdictional regulations

Apply now and take the first step towards a rewarding future with us!

Why Portcullis?

• Be part of a legacy of trust and innovation spanning over 40 years

• Join a team that is committed to professional excellence and client success

• Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Trust Administrator career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.

Responsibilities:

• Receive, process, generate, compile and monitor invoice payment on a daily/weekly/monthly basis in line with established payment cycles and client requirements

• Retrieve finance data with competency to review and analyze the data, reporting to line manager.

• Manage vendor, staff salary and ad-hoc spending

• Monitoring of Business health in an overall manner and report to line manager on a weekly basis or if required.

• Generate financial summaries for inclusion in monthly report following company Template

• Reporting and administrative support

• Liaise with Indian Team for meeting.

• Taking the lead of the Finance related manner and proposed method and solution for cost saving and related methodology.

Requirements:

• Min Diploma in related field.

• 2-3 years of Finance related experience.

• Willing to work in different time zone with other country Team.

• Very Strong Knowledge in using MS Excel

• Create and manage Pivot Tables in Excel for financial data analysis.

  EA Personnel Name: Jackie Ng

  EA Personnel No: R22109024

  EA License No: 95C5411

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 4 years of experience in Trust Administration or a relevant field.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform that only shortlisted candidates will be notified.

Job Responsibilities:

• Process claims accurately and ensure compliance with company policies and procedures
• Support administration and maintenance of claims system user accounts
• Assist staff with claims-related enquiries and support matters
• Process vendor invoices and perform account reconciliations
• Investigate and resolve discrepancies related to invoices, claims, and payments
• Prepare and post journal entries for finance transactions and accruals
• Support month-end closing activities and ensure accurate financial records
• Participate in finance system improvement and transformation projects
• Assist with data migration, testing, and implementation activities where required
• Perform other finance and administrative duties as assigned

Requirements:

• Diploma in Accounting or related qualification
• 2–3 years of relevant experience in finance, claims processing, or accounts payable
• Proficient in Microsoft Excel and/or Google Sheets
• Able to work independently and meet deadlines
• Team player with good organisational skills

Interested candidates are invited to email your resume to:

jen.ooi@recruitexpress.com.sg
Jenalyn Ooi Huai Sian (R1765551)
Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599