Total 253 administration assistant job vacancies in Art / Design / Entertainment category

About the role

We are seeking an enthusiastic Assistant Architect to join our dynamic team at MAWK ARCHITECTS LLP. As an Assistant Architect, you will play a crucial role in the design and development of innovative architectural projects in the Bugis Central Region. This is a full-time position, offering the opportunity to work on a diverse range of projects and contribute to the company's continued growth and success.

What you'll be doing

• Assisting the principal architect in the conceptual design and development of architectural projects

• Producing detailed design drawings, sketches, and 3D models using CAD and BIM software

• Conducting site visits and surveys to gather relevant information for project design

• Collaborating with the project team, including engineers and clients, to ensure the successful delivery of projects

• Preparing and presenting design proposals and solutions to clients

• Staying up-to-date with the latest architectural trends, technologies, and industry regulations

• Supporting the team in project management tasks, such as cost estimating and scheduling

What we're looking for

• A Diploma or Bachelor's degree in Architecture or a related field

• 1-3 years of experience working as an Assistant Architect or in a similar role

• Proficiency in using CAD and BIM software, such as AutoCAD, Revit, and SketchUp

• Strong understanding of architectural design principles, building codes, and construction methods

• Excellent communication and presentation skills, both written and verbal

• Ability to work effectively in a team environment and collaborate with professionals from various disciplines

• Passion for design and a commitment to delivering high-quality work

What we offer

• Competitive salary and benefits package

• Opportunities for professional development and career advancement

• Supportive and inclusive work culture

• Employee health and wellness programs

About us

MAWK ARCHITECTS LLP is a well-established architectural firm with a reputation for excellence. We are dedicated to creating innovative and sustainable designs that enhance the built environment. Our talented team work closely with clients to bring their visions to life. Join us and be a part of shaping the future of architecture.

Apply now to become our next Assistant Architect!

• Architecture Consultancy
• 5 days, Monday - Friday
• Central
• Good Career Growth and Stability

We are looking for an experienced BIM Coordinator to join a multidisciplinary team working on complex healthcare and laboratory projects. You will play a key role in ensuring accurate, coordinated, and constructible BIM models across architectural, structural, and MEP disciplines.

RESPONSIBILITIES:

• Develop and maintain high-quality 3D/2D BIM models using Autodesk Revit, ensuring accuracy and compliance with project specifications
• Collaborate with architects, engineers, compliance teams, and construction professionals to resolve design conflicts and enhance constructability
• Conduct clash detection, buildability reviews, and constructability analyses
• Support quantity take-offs, cost estimation, and facility management handover using BIM
• Maintain data integrity and version control across multiple BIM models and ensure integration with BIM tools, plug-ins, or emerging AI technologies
• Prepare shop drawings and as-built documentation for architectural and civil/structural works
• Implement and track drawing revisions in coordination with project teams
• Assist with documentation and submissions for BIM processes and records
• Provide BIM support to the Project Manager to ensure successful project delivery and quality outcomes

REQUIREMENTS:

• Diploma or Degree in Architecture, Engineering, or related field
• 3–5 years of hands-on BIM coordination experience, preferably in healthcare or laboratory projects
• Proficient in Autodesk Revit and AutoCAD; knowledge of Navisworks or BIM 360 is a plus
• Strong experience in multi-discipline coordination, clash detection, and BIM documentation
• Able to work independently with strong self-motivation and attention to detail
• Excellent communication and collaboration skills for working with multidisciplinary teams

OTHER INFORMATION:

• Location: Central
• Working days: 5 days
• Salary: to be discuss (salary will commensurate according to experience & qualifications)

The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

HOW TO APPLY:

This position is an excellent opportunity for a dynamic individual. It comes with stimulating challenges that will mould your capabilities and reveal your potential.

Simply submit your application with your updated Resume in MS Word Format to David Sia Yi Sheng (EA Personnel Reg. No.: R1875905, Achieve Career Consultant Pte Ltd EA Licence No. 05C3451) (BEP) by clicking the ‘Apply link’ / or call your friendly Consultant, David, at 9271 7510 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

NOTICE:

We would like to inform that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.

By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at https://www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process. Kindly ensure your resume provided to us does not contain your full NRIC number and full home address during your job application.

Company Overview

Metaphor Design + Architecture, founded in 1998, is a dynamic Singapore-based practice delivering innovative architectural and design solutions. Services include architectural design, project conceptual planning, project management, and interior space planning and design.

Job Summary

Lead architectural projects from concept to completion, ensuring design intent and compliance with technical requirements. Collaborate with clients, consultants, and contractors while producing professional architectural drawings and presentations.

Responsibilities

• Manage architectural projects independently, ensuring design intent is achieved and complies with technical requirements from external authorities throughout all project stages
• Produce accurate and professional architectural drawings as directed by Directors to support project delivery
• Assist in preparing and delivering design presentations to effectively communicate project concepts
• Coordinate and communicate closely with clients’ representatives, consultants, and contractors to facilitate project progress and resolve issues
• Manage project processes including authorities submission and site inspections to ensure regulatory compliance
• Apply project management and contract administration skills to oversee project timelines, resources, and documentation
• Utilize AutoCAD and Adobe Suite software proficiently to develop design documentation and presentations

Required competencies and certifications

• Master Degree in Architecture (Part 2)
• Minimum 3 years of project experience working in Singapore

Preferred competencies and qualifications

• Experience managing various types of architectural projects independently

Job Description:

· Supervising the interior fit out works, coordination with sub-contractors and in-house workers

· To assist Project Management team in ensuring that the works are carried out to schedule and in accordance with relevant regulations

· Plan, supervise and control project operations including manpower planning, and work schedule

Requirements:

· At least 3 years’ experience in interior fit out works.

· Safety Supervisor Certificate or relevant certificate

· Able to communicate and coordinate well with sub-contractors

Job Title: Outdoor Assistant Photographer (School Photography Projects –Contract)

Employment Type: Seasonal / Temporary
Contract Period: July to October 2026
Location: Various Schools in Singapore
Working Hours: Based on school photography schedules (typically weekdays, early mornings required)

Job Overview

We are seeking a reliable and energetic Outdoor Assistant Photographer to support our school photography projects during the peak photography season from July to October.The successful candidate will assist photographers on-site at schools, help coordinate photography sessions, manage photography equipment, and ensure the smooth execution of individual and group photography assignments.

Key Responsibilities

• Assist photographers during school photography sessions.

• Setup, dismantle, and transport photography equipment, backdrops, lighting, and accessories.

• Organize students and staff for individual and group photographs.

• Assist in arranging subjects according to photography guidelines.

• Ensure photography areas are neat, safe, and ready before each session.

• Help verify class lists and attendance records where required.

• Carry and handle photography equipment with care.

• Assist in crowd control and maintain an orderly flow of students during photography sessions.

• Provide courteous assistance to school staff, teachers, and students.

• Perform other operational duties assigned by the lead photographer or project coordinator.

Requirements

• 1-3 years of photography experience, preferably in a similar outdoor setting.

• Proficient in Photoshop (image editing, retouching).

• Basic Excel skills (data entry, organisation).

• Familiarity with photography equipment (cameras, lenses, lighting).

• Physically fit and able to carry photography equipment.

• Comfortable working outdoors and in different school environments.

• Punctual, responsible, and able to work independently as well as part of a team.

• Good communication and interpersonal skills.

• Able to interact positively with children, teachers, and school personnel.

• Willing to travel to various schools across Singapore.

• Valid driving license (mandatory for travel to school locations). Company van provided for work-related duties and travel.

• Available to work throughout the contract period from July to October.

Remuneration

• The salary range for this position is $2,800 to $4,000 per month, commensurate with experience.

Additional Notes

• Candidates must be able to report punctually to designated school locations.

• As photography sessions are conducted during school hours, early morning attendance is required.

• Successful applicants are expected to maintain a professional appearance and conduct when representing the company at schools.

Contract Period: July to October (Seasonal Assignment - Contract)
StartDate: July 2026

Interested applicants may submit their resume together with their contact details and availability for consideration.

About the Role

We are seeking a highly capable, organized, and proactive Executive Assistant to support the CEO across multiple businesses within hospitality, lifestyle, investment, and professional services sectors.

This is not a traditional administrative role. The Executive Assistant acts as the CEO’s right hand, helping to manage priorities, coordinate projects, streamline communication, and ensure effective execution across the organization.

The ideal candidate is resourceful, detail-oriented, highly confidential, commercially aware, and able to thrive in a fast-paced entrepreneurial environment.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparation of agendas, presentations, and meeting materials.
• Take meeting minutes and track action items to completion.
• Screen and prioritize emails, calls, and correspondence.
• Prepare reports, presentations, and business documents on behalf of the CEO.
• Manage confidential and sensitive information with absolute discretion.

Project Management & Follow-Up

• Track key initiatives, projects, and deadlines across the Group.
• Follow up with department heads and stakeholders to ensure timely execution of action items.
• Monitor progress of strategic projects and escalate delays or issues where necessary.
• Assist in implementing systems and processes to improve organizational efficiency.
• Prepare weekly CEO dashboard and progress reports.

Business Coordination

• Liaise with internal departments including Operations, Finance, Marketing, HR, and Business Development.
• Coordinate communications between the CEO and management teams.
• Support the CEO in franchise, investment, expansion, and corporate projects.
• Assist with preparation of proposals, presentations, board papers, and investor materials.
• Conduct research and prepare briefing notes for meetings and business opportunities.

Hospitality & Operations Support

• Coordinate management meetings across venues and business units.
• Consolidate operational reports and performance metrics.
• Assist in monitoring sales performance, marketing initiatives, guest feedback, and key business KPIs.
• Support event planning, launches, corporate functions, and partnership initiatives when required.

Communication & Stakeholder Management

• Draft professional emails, letters, WhatsApp communications, and presentations.
• Act as a professional representative of the CEO when engaging stakeholders.
• Manage relationships with key vendors, partners, landlords, consultants, and service providers.
• Ensure timely follow-up on commitments made by the CEO.

Requirements

• Diploma or Degree in Business Administration, Management, Communications, Hospitality, or related disciplines.
• Minimum 3 years of Executive Assistant, Personal Assistant, Chief of Staff, Project Coordinator, or equivalent experience.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Excellent proficiency in Microsoft Office, Google Workspace, PowerPoint, Excel, and AI productivity tools.
• Ability to manage multiple priorities simultaneously.
• High level of professionalism and discretion.

Preferred

• Experience supporting C-suite executives, founders, entrepreneurs, or CEOs.
• Experience in hospitality, F&B, lifestyle, professional services, or startup environments.
• Familiarity with project management software and automation tools.
• Experience coordinating multiple business entities and stakeholders.

Key Attributes

We are looking for someone who is:

• Highly organized and detail-oriented
• Resourceful and solutions-driven
• Able to think independently and anticipate needs
• Calm under pressure
• Commercially minded
• Trustworthy and discreet
• Strong in execution and follow-through
• Comfortable working in a fast-paced entrepreneurial environment

Success Metrics

The successful candidate will be measured on:

• CEO time optimization and calendar efficiency
• Timely completion of action items and projects
• Accuracy and quality of reporting
• Responsiveness and communication effectiveness
• Stakeholder satisfaction
• Ability to anticipate issues before they arise
• Overall contribution to operational effectiveness and business growth

Compensation & Benefits:

• Competitive salary package
• Performance bonus
• Career progression opportunities
• Exposure to senior leadership and strategic decision-making
• Opportunity to work across multiple businesses and growth projects

Why Join Us?

You will work directly with the CEO across hospitality, lifestyle, investment, and professional services businesses, gaining exposure to strategy, operations, finance, marketing, business development, franchising, and acquisitions. This role offers a unique opportunity to accelerate your career while contributing meaningfully to the growth of a dynamic and entrepreneurial organization.

Assistant to general manager

• Assist with schedule arrangement, meeting coordination, task reminders and follow-up on key assignments.
• Prepare meeting documents, project files, presentation materials and external communication contents as required.
• Facilitate information exchange between internal teams and external partners to guarantee accurate and efficient communication.
• Follow up on assigned tasks and drive their completion in line with scheduled deadlines.
• Prioritize critical matters to help improve overall work efficiency.
• Plan, coordinate, execute and track other relevant administrative affairs.

Human Resources and Team Support

• Take charge of recruiting local interns in Singapore, covering job posting, resume screening, candidate communication, interview arrangement and onboarding coordination.
• Assist in daily administrative support for regular employees and interns, such as pre-onboarding preparation, data compilation, internal communication and basic personnel administration.
• Support talent pooling and staffing for teams based in Singapore and Southeast Asia in line with the company’s development roadmap.
• Conduct research on Singapore’s local talent market to facilitate job design, compensation & benefits benchmarking and recruitment channel optimization.
• Back the prospective setup of Southeast Asian teams, including organizational structure planning, job requirement consolidation and local talent market research.

About the role

The Executive Assistant will act as the primary point of contact for all matters directed to the CEO. Working in a fast-paced environment, you will manage the CEO’s schedule, travel, communications, reporting, and special projects, while ensuring seamless coordination across internal teams and external stakeholders. A core part of the role is acting as the CEO’s “information engine” — gathering, organising, and simplifying information so the CEO can make decisions quickly, and preparing materials that feed into CEO and Chairman review cycles.

Key responsibilities

• Manage and maintain the CEO's complex, fast-moving calendar, scheduling meetings, calls, and appointments with precision

• Proactively anticipate scheduling conflicts and resolve them with minimal disruption

• Coordinate internal and external meetings, ensuring all logistics and materials are prepared in advance

• Screen, prioritise, and manage a high volume of emails, calls, and correspondence on behalf of the CEO

• Draft, proofread, and send communications including letters, emails, briefing notes, and presentations

• Serve as the first point of contact for senior stakeholders, investors, board members, and development partners

• Arrange domestic and international travel including flights, accommodation, ground transport, and detailed itineraries

• Prepare comprehensive travel packs with relevant documentation and briefings

• Manage visa applications and travel documentation as required

• Track and follow up on key actions, deliverables, and deadlines across ongoing projects

About you

• 2–4 years of experience supporting a senior executive, director, or business leader

• Exceptional organisational and time management skills with a keen eye for detail

• Strong written and verbal communication skills

• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Demonstrated ability to handle sensitive and confidential information with discretion

• Ability to work independently, manage competing priorities, and adapt to a dynamic environment

• Professional, polished, and personable with a proactive 'can-do' attitude

• Degree-level education or equivalent professional qualification preferred

• Secretarial, business administration, or office management qualification is an advantage

Benefits

• Direct exposure to senior leadership and high-value real estate projects

• A collaborative, entrepreneurial working environment

• Opportunities for professional growth and career development

• Competitive salary commensurate with experience

Company Overview

Apartment Private Ltd is a boutique interior design and renovation firm passionate about creating unique, thoughtfully designed residential and commercial spaces. We value creativity, craftsmanship, collaboration, and continuous learning in a supportive work environment.

Job Summary

Join Apartment Private Ltd as an Interior Designer or Design Assistant, contributing to diverse projects by developing concepts, producing technical drawings, and collaborating with clients and contractors. Grow your career with mentorship and leadership opportunities.

Responsibilities

• Develop and support design concepts, space planning, and mood boards tailored to client needs
• Produce detailed technical drawings, material boards, and 3D visualizations to communicate design intent
• Engage with clients to gather requirements and present compelling design proposals
• Collaborate effectively with contractors and suppliers to ensure seamless project execution
• Conduct site visits, inspections, and participate in project meetings to monitor progress and quality
• Research and apply current design trends, finishes, and sustainable practices to projects
• Adapt responsibilities based on experience, from assisting in design research to independently leading projects

Preferred competencies and qualifications

• Demonstrate strong passion for interior design with creativity and meticulous attention to detail
• Exhibit effective communication skills to foster collaboration within teams and with clients
• Show eagerness to learn new skills (for entry-level) or confidence in managing projects (for experienced)
• Possess familiarity with design software such as AutoCAD, SketchUp, and Adobe Suite; training provided for new learners

Responsibilities/Requirements:

• Full architectural Bach/Master's degree recognized by Board of Architects Singapore
• Creative design thinking and good design detailing skills
• Competency in BIM/Revit, ArchiCAD
• Successful applicants may be assigned multiple project responsibilities with project team on large projects in commercial, residential, healthcare, infrastructure etc

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

• Supporting Commercial Banking business units.

• Facilitating account opening or maintenance, internet banking, payment services, loan servicing, post approval matters & other client servicing matters.

• Prepare Customer Risk Rating Dashboard (CRRD), conduct relevant searches and name screenings.

• Mailings & administrative works, eg: printing / filing.

• Other ad-hoc duties required.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

• $3,500 basic + bonus + AWS

• 5 days work week

• Career Growth in the Construction & Engineering Industry

• Stable Industry with Consistent Demand
  

Our Client, with a market presence in Europe, America, and Asia, is inviting qualified candidates to fill the position as Assistant Mechanical Engineer.

RESPONSIBILITIES:

• Create detailed 2D drawings and 3D models using SolidWorks based on engineering requirements and concepts.

• Prepare manufacturing drawings, including GD&T, tolerances, BOM, and material specifications.

• Work closely with stakeholders, project managers, and cross-functional teams to refine designs and ensure manufacturability and compliance with standards.

• Update and maintain drawing revisions, documentation, and CAD data management.

• Support prototyping, testing, and production by providing accurate technical drawings and resolving design issues.

• Demonstrate a hands-on attitude by supporting prototype builds, performing basic assembly checks, and troubleshooting design issues directly on parts or assemblies.
  
  

REQUIREMENTS:

• Diploma in Mechanical Engineering or related discipline

• 1 year relevant experience

• Good knowledge, ability, and competency in SolidWorks

• Good understanding of mechanical design and technical drawings

• Proficient in 2D and 3D CAD software (SolidWorks)

• Detail-oriented with strong technical and problem-solving skills

• Good team player with a positive learning attitude
  

OTHER INFORMATION:

• Location: Tampines

• Working Days/Hours: 5 days / 9am - 6.30pm

• Salary: $3,500 + bonus + AWS (salary will commensurate according to experience & qualifications)

• The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

Responsibilities/Requirements:

• Full architectural Bach/Master's degree recognized by Board of Architects Singapore
• Creative design thinking and good design detailing skills
• Competency in BIM/Revit, ArchiCAD
• Successful applicants may be assigned multiple project responsibilities with project team on large projects in commercial, residential, healthcare, infrastructure etc

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Duration: 6 months

Location: Maxwell

Working Hours: Monday - Thursday 8.30am to 6pm; Friday 8.30am to 5.30pm

Responsibilities:

• Edit and clean approved building and floor plans in various formats, including 2D CAD and 3D BIM
• Ensure all CAD/BIM data is accurately documented, organised, and maintained in a structured manner
• Interpret and validate building and floor plans to ensure data accuracy and consistency
• Track and support the progress of data digitalisation to ensure timely delivery of datasets
• Collaborate with team members to maintain workflow efficiency and meet project timelines

Requirements:

• Diploma or relevant educational background in Architecture, Built Environment, or related fields
• Proficient in drafting software such as AutoCAD
• Strong attention to detail with the ability to follow SOPs and ensure data accuracy
• Good teamwork and communication skills

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies.You acknowledge that you have read, understood, and agree with the Privacy Policy.

We are seeking a knowledgeable and motivated candidate to join our team as an Assistant Research Officer for a two-year project focusing on plant biotechnology and sustainable forestry research.

The successful candidate will produce trees through tissue culture, raise microbial cultures, and investigate secondary metabolite production resulting from plant–microbe interactions. The project involves collaborative forestry research with international partners.

Responsibilities:

• Prepare culture media, laboratory reagents, and sterilization solutions
• Culture, produce, and package tissue-cultured trees for transport and delivery
• Conduct acclimatization, soil establishment, and maintenance of trees in greenhouse conditions
• Prepare microbial formulations and conduct host–microbe interaction studies
• Support molecular and metabolite profiling of plant products
• Measure plant growth parameters including height, stem diameter, survival, and biomass-related traits
• Maintain accurate experimental records, data logs, and photographs for report writing
• Assist in general laboratory maintenance and procurement
• Assist in training research assistants, technicians, and nursery staff

Requirements:

• B.Sc. in Plant Science, Microbiology, Biotechnology, or a related field
• Hands-on experience in microbial, molecular, and plant tissue culture techniques is required
• Energetic, independent, and eager to learn and adapt to work effectively in laboratory and greenhouse environments
• Good oral and written communication skills and willingness to work as part of a diverse team

Salary and benefits are commensurable to educational qualifications and working experience of the candidate. Benefits include annual leave, medical and flexi-benefits, etc.

Interested individuals should send their application (including a cover letter, curriculum vitae, and two recommendation letters) to:

Dr Somika Bhatnagar
Temasek Life Sciences Laboratory Limited
Email: somika@tll.org.sg