Total 21 receptionist job vacancies in Administrative / Clerical category

Job Responsibilities:

• Greet and welcome guests as soon as they arrive at the office.
• Guide visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all essential stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Manage office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations, and prepare vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Job Requirements:

• A fresh graduate with a diploma or bachelor’s degree in business administration, management, or related fields.
• Strong verbal and written communication skills in English (additional languages are a plus).
• Friendly, approachable, and able to create a positive first impression.
• Good time management, multitasking abilities, and attention to detail.
• Proficient in MS Office (Word, Excel, Outlook)
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.

Perks & Benefits: 

• Good Basic
• Personal development opportunities
• 5 Working Days
• Open Culture

工作職責：

• 客人到達辦公室後，立即熱情迎接。
• 引導訪客找到合適的人員和辦公室。
• 接聽、篩選和轉接來電。
• 確保接待區整潔美觀，備齊所有必要的文具和資料（例如筆、表格和宣傳冊）。
• 當面和透過電話/電子郵件提供基本準確的資訊。
• 接收、分揀和分發每日郵件/包裹。
• 透過遵守安全程序和透過前台控制訪問來管理辦公室安全（監控登記簿，發放訪客證）。
• 訂購前台辦公用品並進行庫存盤點。
• 更新日曆並安排會議。
• 安排旅行和住宿，並準備憑證。
• 保持辦公室費用和成本的最新記錄。
• 履行其他文員接待職責，例如文件歸檔、影印、耆寫和傳真。

職位要求：

• 擁有工商管理、管理或相關領域文憑或學士學位的應屆畢業生。
• 具備較強的英語口頭及書面溝通能力（會其他語言者優先）。
• 友善、平易近人，能夠留下良好的第一印象。
• 良好的時間管理能力、多工處理能力和注重細節。
• 精通微軟辦公室軟體（Word、Excel、Outlook）
• 具備辦公設備（如傳真機和印表機）的實際操作經驗。
• 能夠靈活應對問題，並積極主動地解決問題。
• 具備多工處理和時間管理能力，能夠合理安排任務優先順序。
• 客戶服務態度。

福利待遇：

• 良好基礎
• 個人發展機會
• 5個工作天
• 開放文化

Responsibilities

• Handle and follow up with enquiries
• Liaise with parents and teachers on class schedules
• Other administrative duties as required

Requirements

• No experience required
• Must be able to commit from Sat to Wed
• Willing to learn and comfortable with working retail hours
• Willing to travel between branches when needed
• Bilingual with proficiency in mandarin preferred to liaise with mandarin speaking parents

Centre Operation Hours

• Weekdays: 1pm to 9pm
• Weekends: 9am to 5.30pm

Roles & Responsibilities

• Manage phone and email enquiries during working hours.
• Receptionist work - answer phone calls and distributing of mails.
• Coordinate office administrative office tasks.
• Support basic administrative HR duties such as worker and staff uniform
• Perform basic data entry tasks.
• Provide assistance in other miscellaneous administrative tasks.
• Maintain office stock e.gs Stationary, Pantry and Sundry and form
• Any adhoc duties as assigned.

Requirements

• Min. O Level certification.
• Min. 1- 2 years experience in administration.
• Fresh graduate welcome to apply

Company Overview

CITY BALLET ACADEMY PTE. LTD.

Job Summary

We are seeking a Receptionist & Administrative Assistant to manage front desk reception, provide customer service, and support administrative tasks for daily operations, classes, programs, and events in a fast-paced environment.

Responsibilities

• Greet and assist walk-in customers and respond promptly to telephone enquiries to provide accurate information about classes, programs, and events
• Register and enrol students efficiently, ensuring accurate collection and processing of fees and payments
• Prepare and maintain class attendance lists and record student attendance accurately
• Maintain up-to-date student records, databases, and documentation with attention to detail
• Manage sales transactions for dancewear and accessories at the front counter
• Support scheduling, coordination, and logistics for classes, workshops, events, competitions, and performances to ensure smooth operations
• Coordinate administrative tasks related to events and special programs, including onboarding and managing ad-hoc staff, volunteers, and interns as needed
• Maintain cleanliness and organisation of the reception area and studio front to create a welcoming environment
• Collaborate with internal teams to facilitate daily operational needs and resolve issues promptly
• Perform other administrative duties as assigned to support the academy’s functions

Preferred competencies and qualifications

• Prior experience in reception, administration, or customer service to contribute to effective front desk operations
• Interest or experience in the arts or education sector to enhance engagement with the academy’s community
• Proficient in Microsoft Word and Excel
• Meticulous, responsible and able to work independently
• Organised, proactive and able to multitask
• Good personal presentation and telephone etiquette
• Strong customer service and communication skills

Other Information

Salary:

• Part-Time: $13 – $18 per hour
• Full-Time: $2,200 – $3,500 per month
• Additional Weekend Allowance for Full-Timers: $50 per day

CPF contributions and staff benefits provided opportunities to be involved in arts events, workshops, and performances.

Working Schedule (Important) - The following work hours are mandatory:

Part-Time position

• Saturday & Sunday: 9:00am – 6:00pm
• Friday: 1:30pm – 9:30pm

Full-Time position

• Saturday & Sunday: 9:00am - 6:00pm
• Wednesday - Friday: 1:30pm – 9:30pm

Please apply only if you are able to commit to the above schedule.

Location: Geylang Bahru

Working hour: Monday - Friday (930am - 6pm) Sat (930am - 2pm)

Duties:

• Handle general administrative tasks such as filing, data entry, and document management.
• Manage office supplies and place orders when necessary.
• Assist in scheduling meetings, preparing reports, and coordinating office activities.
• Answer phone calls, respond to emails, and direct inquiries to the appropriate staff.
• Support HR and finance functions with basic administrative duties (e.g., expense claims, staff records).
• Ensure the office is well-organized and runs smoothly on a daily basis.

Interested applicants please WhatsApp to Wa.me/6590100921

Toh Jun Xian

Senior Consultant

R1879771

Revup Proservices Pte Ltd

EA.24C2366

We are looking for a committed person to work in a permanent part time role (shared position) as our Administration / Receptionist with our Physiotherapy Clinic.

Working days would be Thursday, Friday (845am to 6pm) and Saturday 845am to 5pm.

You will need to speak English well, a second language is an advantage, have good customer relations skills, be able to organize and plan appointments for clinicians and have basic computing skills, Excell would be advantageous.

If your keen to work part time we welcome your application.

Printing Room Operations

• Perform photocopying, laminating, binding, and shredding of documents.
• Monitor and maintain adequate stock levels of printing supplies such as toner, paper, staples, laminating films, binding rings, and stationery.
• Maintain cleanliness and proper organization of the Printing Room.
• Attend to minor photocopier issues and troubleshoot before escalating to vendor.
• Coordinate and liaise with vendors on preventive maintenance and repair schedules.
• Follow up to ensure timely servicing and rectification of faults.

Customer Service & Front Desk Support

• Perform customer service duties at the reception counter.
• Handle phone calls and attend to walk-in enquiries.
• Provide assistance to students and staff.
• Record and manage incoming and outgoing mails.

Administrative Support

• Sort, distribute, and file documents.
• Attend to staff enquiries.
• Provide basic first aid to students with minor injuries and update parents of such cases.
• Perform general administrative and ad-hoc duties as assigned by the school.

Provide day-to-day administrative and secretarial support to the team

Coordinate meetings, calendars, travel, video conferencing, and event logistics

Prepare meeting materials, presentations, reports, and printed documents

Manage schedules proactively, resolve meeting conflicts, and communicate updates promptly

Organise client meetings, business lunches, and internal events

Maintain proper filing systems and ensure records are updated accurately

Handle local and overseas travel arrangements, including flights, hotels, visas, and itineraries

Prepare detailed travel schedules with key contact and location information

Answer and screen calls professionally, take accurate messages, and ensure timely follow-up

Support communication flow across departments and maintain strong working relationships with stakeholders

Provide front desk and receptionist coverage when required, including welcoming visitors and managing incoming enquiries

Maintain pantry supplies, cleanliness, and beverage service for guests

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

• Position : Admin cum Receptionist
• Location : Central Singapore
• Working hours : 5 Days Work Week – Monday to Friday: Office Hours
• Salary (commensurate with experience) : Up to $3,000 + Performance Bonus + 14 Days Annual Leave
• Duration : Perm

Responsibilities:

• Manage front desk operations: greet visitors, handle calls, and coordinate enquiries.
• Oversee office supplies, mail handling, and daily administrative tasks.
• Provide HR administrative support, including reports and documentation.
• Assist with internal communications, employee engagement, and employer branding content.

Requirements:

• Diploma in Business Administration, HR, or related field.
• Minimum 1 year of experience in admin or similar role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Basic design/content tools (e.g., Canva) is an advantage.
• Candidates needs to have mandarin language proficiency to communicate with Mandarin speaking customers
  

Email to: jeslyn@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Deputy Consulting Director (APAC)

Reg no.: R21101247 | EA No: 13C6684

Our shortlisting process takes 3 working days, and only shortlisted candidates will be contacted.

If you do not hear from us within this period, your application was not shortlisted. We encourage you to continue your job search, and we will contact you should a suitable opportunity arise. We wish you all the best.

Job Duties:

• Provide professional client support in person and over the phone.

• Handle and route incoming calls, ensuring accurate and timely message delivery.

• Maintain reception and meeting rooms, including setup and cleanup.

• Support video and audio conference setups.

• Assist with seminars, conferences, and coordination with colleagues.

• Arrange travel, visas, and transfers while managing vendor relationships.

• Manage daily mail, couriers, and deliveries.

• Liaise with building management and vendors for office operations and invoices.

• Oversee office supplies, pantry stock, and equipment maintenance.

• Administer office mobile phones, provider liaison, and billing review.

• Manage access cards, office keys, and security systems.

• Coordinate facilities maintenance and building services.

• Review and process facilities invoices for finance.

• Act as point of contact for IT support on ad-hoc issues.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Job Description

Manage the Branch reception, greet walk-in customers, attend to courier deliveries and handle

Manage in-coming and out-going mails, messages or packages from post box for distribution and attention of appropriate department / addresses

Ensure zero mistake in management and delivery of important couriers and notices. Maintain record of all in-coming and out-going mails.

Ensure Stationery, envelope, others related is sufficient at all time, constant review in price negotiation

Purchase/dispense/supply monitoring of company stationeries, sundries, office basic equipment, electrical renewal, leasing contract, etc.

Coordinate/preparation of event/seminars/ hotel meetings / equipment, food and guest lists. etc (local/oversea)

Prepare and update of Management Staff Movement Phone List

Coordinate and liaise with facility Management with regard to facility & safety issue e.g. aircon, lightings (default) and fire drill exercise requirements.

Maintain smooth operation of all photocopier machines and visual equipment.

Update the register for the contents in the vault in office at Republic Plaza

Track annual maintenance contracts for the Branch in excel sheets, as well as assist in re-negotiating renewal of maintenance contracts

Ensure the office premise, cabinet tops, equipment in Board room under Administration ownership are orderly kept and disposed of unwanted articles in a timely manner to avoid cluttering

Ensure all pantry supplies, cups, cookies, fruits, water & coffee dispenser are adequate and well kept

Work with suppliers to order on a need basis and not stock up at the Branch

Assist and coordinate office renovations and other maintenance/ repairs that are carried out during/ after office hours at the Branch

First level check of all vendors' delivery order against physical/ digital invoices to ensure no duplication of payment, addressee is to the correct Bank name before sending to Finance for payment

Issue, track and manage/ monitor access cards

Manage, arrange and retrieval for offsite storage retention of documents

Supervise planned branch maintenance activities during weekends/ off-working hours on an as-needed basis

Any other relevant activity assigned by the Head of Department

Requirements:
- 1+ years of relevant experience, preferably in banking sector

Reception

• Ensuring the reception desk is maintained to the highest possible standard.

• Providing front desk/reception support – being the face of the company to employees and visitors engaging them and supporting with their needs in a friendly and professional manner.

• Ensure the reception desk and phones are always manned during office hours.

• Coordinating deliveries for both incoming and outgoing courier and mails. Attend to users’ queries (e.g. new user set-up etc.) and provide the necessary assistance.

• Provide assistance to book meeting rooms and resolve any meeting room scheduling conflicts that arises.

• Maintaining and updating phone directories and cross check contact details (correct cost center) with KL Hub.

• Well versed with general enquiries eg. how to contact the hosts, office facilities enquiries, business enquiries etc

• Products enquiry – search for products from intranet/ BU admins and forward to relevant personnel.

Workplace Administration

• Provide a first line of contact for FM department to both internal and external people.

• Maintaining visitor sign-in process including issuing access card to employees, vendors, contractors, etc.

• Managing the door access control system – issuing, canceling and monitoring the access record and reporting any issues and/or abnormalities.

• Maintain the office supplies for the department and initiate replenishment when necessary.

• Processing all invoices / SOA to Global Finance and raising all PRs for the assigned services

• Assist the FM Manager to review and make suggestion(s)/recommendation(s) contract, price and supplier by exploring options to get the best value, quality and service.

• Support the EHS as a certified first aider and fire warden of the department.

• Provide general administrative support and assistance to the FM team and staff.

• Any other tasks and/or ad-hoc projects/assignments as assigned by FM Manager.

• Assist in the registration of iLobby – to assist employees and visitors.

• Support other BUs to raise PR eg. Stationery order, name cards etc.

• E-file documents / information in SharePoint.

• New hire photo id stickers - liaise with printer for artwork and collection.

• Setup and re-instate of meeting room, including testing of camera, audio and display of the TV in the meeting room.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Job Responsibilities:

• Billing of client, prepare invoice.
• Assist with files management and maintenance
• Data Entry and preparation of all documentation relating to AR, AP, Cashbook & GL
• Accrual& Payments, Invoicing & Receipts
• Reminder letters to client (where applicable)
• Receptionist duties
• Other general administrative duties

Job Requirements:

• Basic knowledge in Microsoft Office
• Attention to details and meticulous
• Pro-active in seeking new ideas to improve efficiencies
• Positive working attitude and good organisational skill
• Comfortable with using computer software and willing to learn
• Min. 2years of experience in admin/receptionist/accounting functions
• Qualification min. Secondary School/ Professional Certification/ Diploma

Admin cum Receptionist