Total 9 Senior Executive programme director job vacancies in Administrative / Clerical category

Company Overview: -

Dover Elevators (M) Sdn Bhd is a well established company located at Jalan 13/6A, Petaling Jaya Selangor. With extensive years of experience in the state-of-the-art technology and skills development in the elevator industry, we provide products and services that focus on customer satisfaction. We offer 5-day work week, observe full public holidays, confirmed staff enjoys term life insurance and hospitalization benefits.

We are looking for candidates who are organised, pay attention to details, willing to learn, motivated and able to work independently and as part of a team.

The role's responsibilities include: -

- Manage diaries and schedules
- Dealing with correspondences and phones calls
- Typing, compiling and preparing reports, presentations and correspondence
- Ensures reports submitted by various departments/ group companies are in order       and timely; and able to summarise the key points and actions points
- Manage office filing system- physical and softcopy
- General administrative duties
- Assist with ad hoc tasks given
 

Requirements: -

- Degree/Diploma in related discipline or SPM/STPM with PSC or equivalent
- At least 3 years working experience preferred
- Ideally have experience with company secretarial matters
- Ideally have some accounting knowledge
- Good command of both spoken and written English
 

Skills required: -

- Discretion and confidentiality
- Flexibility and adaptability
- Ability to multitask
- Tact and diplomacy
- Self-motivating, independent and willing to accept new challenges

- Good communication skills, both oral and written, and able to work in a dynamic

   environment

- Proficient in using Microsoft Office (Excel, Word & Power Point)

Perks & Benefits

• Nearby public transport
• Medical insurance
• Personal development opportunities

公司概況：-

多佛電梯（馬來西亞）有限公司是一家信譽卓著的公司，位於雪蘭莪州八打靈再也 Jalan 13/6A。憑藉多年在電梯行業尖端技術和技能發展方面的豐富經驗，我們致力於提供以客戶滿意為核心的產品和服務。我們提供五天工作制，所有員工均享有公共假期，正式員工享有定期人壽保險和住院福利。

我們正在尋找有條理、注重細節、樂於學習、積極主動、能夠獨立工作並能作為團隊成員工作的候選人。

該職位的主要職責包括：

- 管理日程安排
處理信件和電話
- 負責報告、簡報和信函的打字、整理和撰寫。
- 確保各部門/集團公司提交的報告條理清晰、及時到位；並能總結要點和行動方案。
- 管理辦公室文件系統－包括紙本和電子版文件
一般行政職責
協助處理臨時性任務

要求： -

- 相關學科的學位/文憑或SPM/STPM及PSC或同等學歷
- 至少3年工作經驗者優先
理想情況下，應具備公司秘書事務的經驗。
理想情況下，應具備一定的會計知識。
- 英語口說和寫作能力良好

所需技能：-

- 謹慎保密
靈活性和適應性
- 能夠同時處理多項任務
策略和外交手段
- 自我激勵、獨立自主，並樂於接受新的挑戰

良好的口頭和書面溝通能力，以及在動態環境中工作的能力

環境

熟練使用微軟辦公軟體（Excel、Word 和 PowerPoint）

福利待遇

• 附近公共交通
• 醫療保險
• 個人發展機會

To provide administrative support, feedback, data collection and evaluation of Take-a-Break programme.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Administration & Operations

• Responsible to programme head and division director in all matters pertaining to the administration and streamlining of TAB.

• Handle all Information & Enquiries and conduct assessment to recommend outcome of a referral to TAB as a core responsibility

• Update and manage dashboards

• Suggest practices for the efficient and effective operation and management of services and assist in implementing those policies and practices.

• Responsible for achieving key performance indicators in the client reach, outcomes and impact. This includes completion of progress reports and assisting in data collation, or analysis for planning and reporting purposes in a timely manner.

• Collaborate with and respond to funder on any queries on TAB programme cases.

• Provide administrative support and coverage to other TAB colleagues.

Service Management

• Triage, manage and deploy respite service providers, as relevant to the needs of the clients and caregivers / families.

• Manage working relationship with key stakeholders etc such as mediating between social workers (applying on behalf of clients / caregivers) and service providers

• Find out the needs of the clients/caregivers in the area and collate the data

• Collaborate with funder and appointed service providers to identify service pain points and work towards solutioning.

Networking & Professional Matters

• Network, participate and contribute professionally through work with relevant professionals and stakeholders that involves TAB programme.

• Represent TAB to undertake outreach efforts to referral agencies, community organisations and any other relevant agencies

• Supervise TAB colleagues that may include social worker, programme assistant and social work associate and work with caregivers/clients to offer services to the clients.

Other Duties

• Any other duties as may be assigned from time to time.

JOB HOLDER REQUIREMENT

• A diploma or degree in any discipline related to social sciences or related disciplines

• At least 3 years of relevant working experience in administrative work or managing programmes for people with disabilities. Experience in social service sector preferred.

• Analytical, flexible, resilient and ability to see different perspectives and draw connections

• Confident as an independent worker and a team player

• Good interpersonal skills

About MIJ Hub:

My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.

At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community.

Admin & Programme Executive Role 

About the Role:
As an Admin & Programme Executive, you will play a key role in ensuring the centre runs smoothly by managing daily manpower planning and staffing operations. You will be at the heart of coordinating teachers’ schedules, deployments, and attendance to ensure all programmes are well-supported and operationally efficient.

Working closely with Programme Coordinators and the HR team, you will handle real-time staffing needs, resolve last-minute manpower challenges, and ensure seamless communication across teams, parents, and vendors. This role requires someone who is proactive, organised, and able to think quickly in a fast-paced environment where daily operations depend on strong coordination.

You will gain hands-on exposure to operations, manpower planning, and cross-functional coordination, building practical skills in managing centre operations effectively. If you enjoy problem-solving, working with people, and creating structure in a dynamic environment, this role offers a strong platform to grow and make a meaningful operational impact.

Key Responsibilities

• Provides centre-based programme operations and administrative support to ensure smooth daily manpower coordination, student movement, attendance administration, welfare follow-up, and operational readiness across programme activities. Plays a key role in monitoring staffing sufficiency, coordinating manpower adjustments, and supporting the smooth day-to-day running of programme operations. 

• Coordinates programme-related intake, first-day readiness, transition, and withdrawal processes. Ensures relevant student documents and key information are shared with the education team and teachers in a timely manner, supports planning for student entry, and checks staffing/manpower viability with the relevant lead to ensure the student can be safely and appropriately supported from the first day of attendance. Also coordinates transition-out and closure requirements for withdrawals, including handover with finance and internal stakeholders where needed. 

• Coordinate daily manpower deployment across programme spaces and activities to ensure sufficient staffing coverage based on student attendance, support needs, movement requirements, and operational demands. Flag shortages, propose adjustments, and escalate staffing gaps promptly to the relevant lead. 

• Maintain accurate and up-to-date programme operations records, including manpower availability, shift movement, attendance tracking, transport coordination logs, and deployment status. 

• Prepare programme-related attendance records, utilisation summaries, and supporting administrative records required for payroll, finance submission, or internal tracking. 

• Conduct routine operational readiness checks across programme spaces and flag maintenance, safety, cleanliness, and setup issues affecting daily programme operations. 

• Monitor and prepare replenishment requests for programme-use supplies, student daily essentials, and classroom consumables required for daily operations. 

• Coordinate day-to-day student transport movement, communicate same-day changes with parents and transport parties, and support smooth handover and dismissal arrangements. 

• Support programme-based operational coordination for activities, including staffing alignment, attendance tracking, participant movement, and on-ground readiness. 

• Maintain programme-related records, checklists, and supporting operational documentation required for review, audit preparation, or internal monitoring. Only will look at ECDA and MSF related 

• Support daily centre and programme readiness by checking staffing deployment, classroom setup, student flow, and operational preparedness before and throughout the day. Identify staffing gaps or coverage risks early and coordinate with the relevant lead to support timely adjustments. 

• Coordinate with transport vendors and relevant external parties on programme-related student logistics and service matters including but not limited to social worker, allied health professionals and etc. 

• Work closely with Programme Leads, HR, and the Senior Administration & Operations Executive on staffing movement, manpower coordination, operational adjustments, and programme support matters. 

• Track daily operational disruptions, attendance exceptions, staffing gaps, manpower movement issues, and programme coordination concerns, and flag them promptly for action. 

• Provide timely updates on manpower changes, attendance issues, operational disruptions, and programme coordination matters to relevant stakeholders 

• Supports all programme related operational matter working in programme lead/HR and senior admin  

Requirements

• Minimum Diploma qualification

• At least 1 year of relevant working experience in administration or operations

• Proficient in Microsoft Excel (important), Word, and PowerPoint

• Strong spoken and written English (Organised, responsible, and detail-oriented)

• Meticulous with strong attention to detail

• Able to work in a fast-paced and high-pressure environment

• Strong sense of responsibility and accountability

• Willing to learn and develop a good understanding of MIJ Hub’s operations and services

About The Role

The Administrative & Programme Executive will provide support for the successful delivery of the creative arts therapy programme to enhance mental well-being of the vulnerable community. The role requires effective coordination of the programme’s projects and management of their inter-dependencies, and data entry.

Key responsibilities

•     Provide administrative, financial, and operational support to ensure the effective delivery of the charity programmes.

•     Assist in the preparation of presentations, programme evaluation reports, funding acquittals, and follow-up communications to support partnership development with partner organisations and creative arts therapists.

•     Collate and prepare budget reports

•     Support procurement processes and manage donations-in-kind.

•     Compile, maintain, and organise programme data, spreadsheets and statistics.

•     Perform general administrative duties, including filing, scheduling appointments, running errands, and maintaining office organisation.

Technical Competencies

·     Proficient in English with excellent written and verbal communication skills

·     Diploma or Degree from an accredited institution

·     Strong attention to detail and accuracy

·     Strong organisational, administrative skills and time management skills, with the ability to manage multiple tasks and meet deadlines

·     Proficient in Microsoft Office applications, including Excel, Powerpoint and Word.

Core Competencies

·     Take initiative, prioritise tasks and work independently with minimal supervision

·     Ability to work effectively within a small, dynamic and collaborative team environment

·     Receptive to guidance, feedback and continuous learning

·     Strong interpersonal skills, professionalism and sound judgment

Those who require a work permit need not apply.

Location: Pioneer

Duration: 1 year contract

Working Hours: 8.30am to 5.45pm (Mondays to Thursdays), 8.30am to 5.15pm (Fridays)

Salary: Up to $4000

Job Responsibilities:

• Support examination invigilation where required.
• Support Strategic Projects encompassing business development support, corporate outreach, and follow-up coordination with potential sponsors, as well as administrative, logistics, and records management for projects, mentors, and evaluation processes.
• Provide administrative and logistics coordination for overseas Business Study Mission (BSM), including records management, preparation of trip logistics.
• Liaise with programme clusters on student inbound and outbound student exchanges and overseas business study missions.
• Organize welcome briefings for incoming exchange students.
• Support finance billings of goods and services related to the department, including ordering and facilitating delivery of items.
• Assist in any other administrative duties as assigned by Management from time to time.

Job Requirements:

• Minimum Degree in any field
• At least 2 years of relevant work experience in student administration within a higher educational institution is preferred.
• Prior exposure to programme coordination, examination administration, or external stakeholder engagement is advantageous.
• Proficient in Microsoft Office applications.
• Willing to work occasionally during evenings and weekends, as required by programme and examination schedules.

Ally

The Outsourcing Team

Recruit Express Pte Ltd

EA: 99C4599

Admin Executive (Fund Management & Programme Support)

Job Description:

We are seeking a detail-oriented and highly organized individual to join our team in a temporary position. In this role, you will assist in the administration of a fund aimed at supporting social service agencies. Your main responsibilities will include overseeing applications, monitoring fund usage, and supporting communications with relevant stakeholders.

Key Responsibilities:

• Review and process applications for the Protection Practitioners Care Fund submitted by Social Service Agencies (SSAs).
• Ensure proper fund usage through basic programme monitoring and compliance checks.
• Collect and maintain data on fund utilization and programme outcomes.
• Provide administrative support for fund management and communications with SSAs.
• Prepare regular reports on fund disbursement and programme effectiveness.

Requirements:

• Diploma or Degree holder.
• Strong organizational and administrative skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and manage multiple tasks efficiently.
• Experience in programme administration or grants management is a plus.

Contract Details:

• Duration: 12 months
• Location: Ghim Moh
• Salary Range: $2,200 - $2,900 per month
• Working Hours: Mon - Thurs: 8:30am - 6:00pm, Fri: 8:30am - 5:30pm

This is a great opportunity for those looking to gain experience in fund management and social service programme administration. If you're a proactive and detail-oriented individual, we'd love to hear from you!

Interview Process:

• 1-round virtual interview.

If this sounds like a good fit for you, apply today!

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BGC Group Pte Ltd- Outsourcing Division

EA Licence No. 05C3053

Successful applicants will be employed by BGC Group and assigned to our client’s project under a contract arrangement.

[What the role is]
The Admin Executive provides administrative and operational support for the Learning Express (LeX) programme and Experience 2026 run by the School of Life Skills and Communication. The role focuses on coordination, tracking, and execution of established processes, working closely with Programme Managers and internal stakeholders to ensure smooth delivery of programme activities.

[What you will working on]
Key Responsibilities

• Programme Administration & Coordination: Support day-to-day administrative operations for the LeX programme across planning, training, overseas trips, and post-programme activities. Maintain trackers, schedules, and documentation to support programme timelines and deliverables.

• Student and Facilitator Administration & Records Management: Support student and facilitator recruitment and onboarding processes by administering forms, tracking submissions, maintaining accurate student and facilitator records (e.g. passports, consent forms, medical declarations), and handling routine enquiries. Assist with coordination of student briefings, trainings, and attendance tracking.

• Logistics & Finance Support: Assist in coordinating logistics such as venues, accommodation, transport, catering, printing, and preparation of student and facilitator training programme materials. Support procurement and finance processes by preparing documentation, consolidating quotations, submitting invoices and claims, and tracking payment status.

• Documentation & Post-Programme Support: Support preparation and collation of documentation related to emergency procedures, and post-programme records. Assist with post-trip administrative matters including claims submission and follow-up with relevant offices.

[What we are looking for]
Requirements & Competencies

1. Qualifications & Experience

• Diploma in Business Administration or related field.

• Prior experience in administrative, operations, or programme support roles preferred.

2. Skills & Attributes

• Good organisational and coordination skills with attention to detail.

• Able to manage multiple tasks and follow structured processes.

• Clear communication skills for routine stakeholder coordination.

• Comfortable working with spreadsheets, online forms, and shared tracking tools.

• Reliable, methodical, and able to follow up on tasks under guidance.

Please note that this is a temporary contract position and more details will be shared if you are shortlisted for the interview.

Location: Pioneer

Duration: 6 months contract

Working Hours: 8:30 - 5:45 (Mon - Thurs), 8:30 - 5:15 (Fri)

Salary: Up to $3500

Job Responsibilities:

• Manage the full process of the internship programmes assigned, including the management of incoming queries.
• Manage the incoming queries from the stakeholders of internship, ie students, employers and schools, promptly
• Follow up with the assessment requirement from all stakeholders to ensure completion of internship
• Work with the Team Manager and colleagues to educate and raise awareness of internship.
• Monitor the internship progress and  collate the statistics of the internship programmes assigned and report at biweekly meetings.
• Work alongside with the Team Manager and colleagues to resolve internship-related issues within the assigned programme.
• Work with schools to support internship initiatives including outreach to students or faculty.
• Engage potential employers to garner relevant internship opportunities.
• Other tasks that assist to improve the internship work of the internship team

Job Requirements:

• Minimum Bachelor's degree in any discipline
• Relevant work experience preferably in internship management, programme/project management, customer service management and process engineering.
• Successful track record in the managing of internships and cooperative education is highly advantageous.
• Basic understanding about tertiary education landscape, career development and job market.
• Confident and Comfortable in engaging external stakeholders.

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599