Total 1,004 it support executive job vacancies in Administrative / Clerical category

Job Description:

We are looking for a responsible and detail-oriented Admin Executive to support our daily admin operations, SQL system records, invoicing process, and operation coordination.

This role is responsible for ensuring all order, delivery, invoice, payment, and receipt records are entered accurately and supported by proper documents.

The candidate must be able to follow company procedures carefully and work with the admin, sales, warehouse, and delivery teams. This is an execution and support role.

Key Responsibilities:

• Enter and update customer, order, delivery, invoice, payment, and receipt records in SQL system.
• Prepare and check invoice information based on valid supporting documents.
• Ensure invoice details such as customer name, item, quantity, price, document reference, and payment terms are accurate.
• Support daily admin operation, including document preparation, filing, and record updates.
• Assist with DO / RO / invoice document checking and follow-up.
• Coordinate with internal teams on order status, delivery records, POD, and stock movement documents.
• Follow up on missing or incomplete documents with the relevant person.
• Maintain proper filing of quotation, DO, RO, invoice, delivery, payment, and receipt documents.
• Report any missing, incorrect, or mismatched information to the reporting manager.
• Prepare simple daily or weekly admin summaries when required.
• Follow company document flow and avoid unauthorised manual changes.

Key Requirements:

● Minimum 1–2 years of experience in admin, invoicing, sales support, operations support, or related role.

● Experience using SQL system, accounting software, ERP system, inventory system, or similar business system.

● Able to handle invoices, delivery orders, customer orders, and related sales documents.

● Good attention to detail, especially numbers, item codes, quantities, pricing, and document references.

● Basic understanding of sales document flow such as quotation, DO, invoice, delivery, payment, and receipt.

● Basic Microsoft Excel / Google Sheets skills.

● Able to communicate clearly with admin, sales, warehouse, and delivery teams.

● Responsible, organised, and able to follow fixed procedures.

● Able to work carefully without making unauthorised changes or shortcuts.

● Able to flag and report incomplete or unclear information before proceeding.

Preferred Requirements :

● Experience in FMCG, distribution, trading, logistics, warehouse, or wholesale industry.

● Familiar with SQL accounting / inventory system.

● Experience checking DO, RO, invoice, POD, payment records, or stock movement documents.

● Able to prepare simple admin reports or summaries.

● Able to work in a process-driven environment.

Working Style We Are Looking For

● Careful with details

● Stable and responsible

● Good follow-up attitude

● Willing to follow system and procedure

● Comfortable working with documents and numbers

● Able to ask the right person when information is incomplete

● Does not make unauthorised decisions or manual changes

Perks & Benefits

• Nearby public transport
• Central location
• Flexible working hours
• Casual dress code
• Personal leave
• Sabbatical leave

Grow your administrative and sales career with a leading refrigeration part supplier offering competitive pay and work-life balance.

Responsibilities :

• Answer incoming phone calls.
• Provide necessary support to the Sales Team.
• Respond to customers’ inquiries on Company products.
• Perform data entry, sales order, and follow-up the shipment.

Requirements :

• The candidate must possess at least a SPM/Diploma.
• Fresh graduates are encourage to apply.
• At least 2years of working experience.
• Basic computer knowledge.
• Willing to learn attitude.
• Training will be provided.
• Good command of spoken/written English & Mandarin.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Bonus & Yearly Increment
• Medical Claim
• EPF / SOCSO / EIS / PCB / Annual Leave / Medical Leave

Are you a fresh graduate? Messrs. Kington Tan Dzul is a well-established and highly respected law firm

in the heart of Mont Kiara, Kuala Lumpur. We are growing our Conveyancing and Banking Practice and

are looking for enthusiastic, driven individuals to join our team as Conveyancing Secretaries /

Executives.

We invest in our people — offering structured mentorship, hands-on training, competitive pay, and a

collaborative culture where your contributions are seen, valued and rewarded.

We are not just a firm — we are a team built on trust, ambition and mutual respect. Here is what sets us apart:

✦ Work on a varied, challenging and intellectually stimulating portfolio of conveyancing matters

✦ Be mentored by experienced lawyers and senior staff from day one

✦ Enjoy transparent career progression and opportunities to grow within the firm

✦ Be part of a firm with strong social values and a people-first culture

✦ Competitive starting salary with performance-based increments

✦ A modern, well-equipped office in the prime Mont Kiara area

We welcome applications from fresh graduates and career starters with the following qualities:

✦ Energetic, positive and eager to learn — attitude matters most to us

✦ Strong written and verbal communication skills in English and Bahasa Malaysia (Mandarin is an

added advantage)

✦ Well-organised, responsible and able to juggle multiple tasks with attention to detail

✦ A self-starter who is proactive, resourceful and exercises good judgment

✦ Leadership potential and genuine enthusiasm for the legal profession

✦ Good work discipline — diligent, meticulous and dependable

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description

We are looking for a responsible and committed Admin Executive to support our daily office and project operations.

Roles & Responsibilities

• Liaise with site supervisors, contractors, subcontractors, suppliers, and clients.
• Assist in administrative and billing processes, including Quotations, Delivery Orders (DO), Invoices, Purchase Orders (PO), and payment documentation.
• Prepare and update workers’ attendance, timesheets, and manhour calculations.
• Support the Project Manager in project documentation and reporting.
• Maintain proper filing systems and records for office and project documents.
• Monitor and maintain inventory and office supplies.
• Perform data entry and ensure records are updated accurately.
• Coordinate meetings, appointments, and site visits when required.
• Carry out ad-hoc administrative duties assigned by management.
• SQL Accounting knowledge

Requirements

• Minimum SPM / Certificate / Diploma qualification or at least 1 - 2 years of working experience in administration-related fields.
• Fresh graduates are encouraged to apply.
• Possess a valid driving license.
• Basic knowledge of Microsoft Office (Excel, Word, Outlook).
• Good communication and coordination skills.
• Responsible, organized, and able to work independently.
• Experience in construction, engineering, or project administration is an added advantage.

Benefits & Employment Terms

• EPF, SOCSO & EIS contribution provided in accordance with Malaysian labour regulations.
• Annual leave and medical leave entitlement as per Employment Act 1955.
• Medical benefits.
• Mileage and travel allowance for work-related travel (if applicable).
• Performance bonus and yearly increment based on performance.
• Training and career advancement opportunities.
• Friendly and supportive working environment.
• Public holidays in accordance with Malaysian labour law.

Job Title: Accounts Receivable & Collections Executive (Malaysia-based, supporting Singapore operations)

Location: Petaling Jaya

Role Overview

We are looking for a disciplined and proactive Accounts Receivable & Collections Executive to support our Singapore operations.

This role is execution-focused and requires strong ownership, follow-through, and the ability to manage tasks independently without constant supervision.

Key Responsibilities

• Maintain and update the bad debt recovery schedule on a daily basis
• Monitor and follow up on outstanding receivables across assigned accounts
• Prepare and send Statements of Account (SOAs) to customers
• Track all follow-up actions (emails, calls, responses) with clear status updates
• Draft and send collection emails to customers
• Escalate issues clearly with proposed actions (not just reporting problems)
• Ensure all assigned tasks are completed with proper tracking and closure

Key Requirements

• Minimum 2–4 years of experience in Accounts Receivable / Collections
• Strong attention to detail and ability to manage structured tracking
• Good written communication skills (client-facing emails required)
• Proficient in Excel (tracking, follow-ups, basic reporting)

Critical Success Behaviours (Must-Have)

• Takes ownership of assigned tasks and follows through to completion
• Acts on emails and instructions without waiting for repeated prompts
• Maintains accurate and up-to-date records at all times
• Communicates status, issues, and next steps clearly and promptly
• Able to prioritise and manage multiple accounts independently

What This Role Is Not

• This is not a purely administrative role
• This role requires independent execution and accountability
• Candidates who require close supervision for routine tasks may not be suitable

Assessment Process

Shortlisted candidates will be assessed on:

• Practical handling of collections scenarios
• Ability to structure and track follow-ups
• Responsiveness and clarity in communication

We are looking for someone who can take ownership of the collections process and provide reliable execution support to the business.

Perks & Benefits

• Flexible working hours
• Casual dress code
• Open culture

Requirements

Admin Assistant:

• Enjoys communication and is comfortable interacting with customers (as this role involves handling enquiries and assisting customers)
• Strong problem-solving skills
• Proactive and able to take initiative
• ⁠Enjoy learning

Admin Executive:

• Familiar with MS Office Suite (particularly MS Word and MS Excel)
• Self-motivated and effective in a team setting and individually
• Ability to work with minimal supervision
• Highly efficient time management skill
• Able commence work immediately
• Full-time position(s) available

Responsibility

Admin Assistant:

• Handle daily customer enquiries in a professional and timely manner
• Perform printing, filing, and proper documentation of company records
• Prepare and submit monthly reports
• Undertake any other tasks and assignments as directed by the supervisor
• Assist in ensuring smooth day-to-day business operations

Admin Executive:

• Prepare and issue payment vouchers, invoices, and receipts.
• Generate and analyze monthly sales reports and maintenance reports.
• Handle bank payments, check payment clearances, and perform bank reconciliations.
• Maintain organized filing systems for financial and operational documents.
• Oversee stock maintenance and inventory tracking.
• Process operator and agent commissions, as well as manage operating expenses.

Working hours:

Monday to Friday: 10am - 6pm

Saturday: 10am - 1pm (Alternative) *Executive only work for probation period

Perks & Benefits

• Employee equity
• Nearby public transport
• Free snacks / Happy hours
• Personal development opportunities

We are not just a firm — we are a team built on trust, ambition and mutual respect. Here is what sets us apart:

✦ Work on a varied, challenging and intellectually stimulating portfolio of conveyancing matters

✦ Be mentored by experienced lawyers and senior staff from day one

✦ Enjoy transparent career progression and opportunities to grow within the firm

✦ Be part of a firm with strong social values and a people-first culture

✦ Competitive starting salary with performance-based increments

✦ A modern, well-equipped office in the prime Mont Kiara area

We welcome applications from fresh graduates and career starters with the following qualities:

✦ Energetic, positive and eager to learn — attitude matters most to us

✦ Strong written and verbal communication skills in English and Bahasa Malaysia (Mandarin is an

added advantage)

✦ Well-organised, responsible and able to juggle multiple tasks with attention to detail

✦ A self-starter who is proactive, resourceful and exercises good judgment

✦ Leadership potential and genuine enthusiasm for the legal profession

✦ Good work discipline — diligent, meticulous and dependable

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

職位描述：

我們正在尋找一位認真負責、注重細節的行政主管，以支援我們的日常行政營運、SQL系統記錄、發票流程和營運協調。

該職位負責確保所有訂單、發貨、發票、付款和收據記錄準確錄入，並有相應的憑證支援。

應徵者必須能夠嚴格遵守公司流程，並與行政、銷售、倉庫和配送團隊合作。這是一個執行和支持崗位。

主要職責：

• 在 SQL 系統中輸入和更新客戶、訂單、出貨、發票、付款和收據記錄。
• 根據有效的證明文件，準備並核對發票資訊。
• 請確保發票詳情（如客戶名稱、商品、數量、價格、單據編號和付款條款）準確無誤。
• 支援日常行政操作，包括文件準備、歸檔和記錄更新。
• 協助進行收貨單/退貨單/發票文件的核對和跟進。
• 與內部團隊協調訂單狀態、出貨記錄、簽收單和庫存移動單據。
• 聯絡相關人員跟進缺失或不完整的文件。
• 妥善保管報價單、送貨單、收貨單、發票、交貨單、付款單和收據等文件。
• 如有任何資訊缺失、錯誤或不匹配，請向報告經理報告。
• 根據需要準備簡單的每日或每週管理總結。
• 遵循公司文件流程，避免未經授權的手動變更。

主要要求：

● 至少 1-2 年行政、發票、銷售支援、營運支援或相關職位的工作經驗。

● 有使用 SQL 系統、會計軟體、ERP 系統、庫存系統或類似業務系統的經驗。

● 能夠處理發票、送貨單、客戶訂單及相關銷售文件。

● 注重細節，尤其是數字、商品代碼、數量、價格和文件參考資訊。

● 基本了解銷售單據流程，如報價單、出貨單、發票、交貨單、付款單和收據。

● 具備基本的 Microsoft Excel / Google Sheets 技能。

● 能夠與行政、銷售、倉庫和配送團隊進行清楚的溝通。

● 責任心強，做事有條理，能夠遵守既定程序。

● 能夠認真細緻地工作，不擅自更改或走捷徑。

● 能夠在繼續操作之前標記並報告不完整或不清楚的資訊。

優先條件：

● 擁有快速消費品、分銷、貿易、物流、倉儲或批發行業經驗。

● 熟悉 SQL 會計/庫存系統。

● 具備審核收貨單、收貨憑證、發票、收貨證明、付款記錄或庫存移動單據的經驗。

● 能夠準備簡單的管理報告或摘要。

● 能夠適應流程驅動型的工作環境。

我們正在尋找的工作方式

● 注重細節

● 穩定可靠

● 良好的後續跟進態度

● 願意遵守制度和流程

● 能夠熟練處理文件和數字

● 資訊不完整時，能夠向適當的人詢問。

● 不會做出未經授權的決定或進行手動更改

福利待遇

• 附近公共交通
• 中心位置
• 彈性的工作時間
• 休閒著裝要求
• 個人休假
• 學術休假

職位描述

我們正在尋找一位認真負責、積極進取的行政主管，協助我們日常的辦公室運作和專案運作。

角色與職責

• 與現場主管、承包商、分包商、供應商和客戶聯絡。
• 協助處理行政和結算流程，包括報價單、送貨單 (DO)、發票、採購訂單 (PO) 和付款文件。
• 準備並更新員工考勤、工時表和工時計算。
• 協助專案經理完成專案文件和報告工作。
• 維護辦公室和專案文件的妥善歸檔系統和記錄。
• 監控及維護庫存及辦公用品。
• 進行資料錄入，並確保記錄準確更新。
• 根據需要協調會議、預約和現場考察。
• 執行管理階層指派的臨時性行政任務。
• SQL會計知識

要求

• 最低學歷要求為SPM/證書/文憑，或至少有1-2年行政相關領域的工作經驗。
• 歡迎應屆畢業生申請。
• 持有有效駕駛執照。
• 具備微軟辦公室軟體（Excel、Word、Outlook）的基本操作知識。
• 良好的溝通協調能力。
• 責任心強，做事有條理，能夠獨立工作。
• 有建築、工程或專案管理經驗者優先考慮。

福利及僱用條款

• 公積金 (EPF)、社險 (SOCSO) 和就業保險計劃 (EIS) 繳款均依照馬來西亞勞動法規提供。
• 根據 1955 年《僱傭法》，享有年假和病假權利。
• 醫療福利。
• 與工作相關的差旅里程及差旅津貼（如適用）。
• 根據績效發放績效獎金和年度加薪。
• 培訓和職業發展機會。
• 友好互助的工作環境。
• 根據馬來西亞勞動法規定的公共假期。

加入領先的冷凍零件供應商，發展您的行政和銷售事業，公司提供具有競爭力的薪資和工作生活平衡。

職責：

• 接聽來電。
• 為銷售團隊提供必要的支援。
• 回答客戶關於公司產品的諮詢。
• 進行資料輸入、銷售訂單處理，並跟進出貨情況。

要求 ：

• 應徵者必須至少擁有SPM/文憑。
• 歡迎應屆畢業生申請。
• 至少2年工作經驗。
• 具備基本的電腦知識。
• 樂於學習的態度。
• 我們將提供培訓。
• 具備良好的英語和普通話口語/寫作能力。

福利待遇

• 個人休假
• 開放文化
• 個人發展機會
• 獎金和年度加薪
• 醫療索賠
• 公積金/社保/就業保險/工傷保險/年假/病假

要求

行政助理：

• 喜歡溝通，並且樂於與客戶互動（因為該職位涉及處理諮詢和協助客戶）。
• 較強的解決問題能力
• 積極主動，能夠主動採取行動。
• 享受學習的過程

行政主管：

• 熟悉微軟辦公室軟體套件（特別是微軟Word和微軟Excel）
• 具備自我激勵能力，能夠在團隊和個人環境中高效工作。
• 能夠在極少監督下工作
• 高效率的時間管理能力
• 能夠立即開始工作
• 現有全職職缺

責任

行政助理：

• 以專業、及時的態度處理日常客戶諮詢。
• 負責公司記錄的列印、歸檔和妥善記錄。
• 準備並提交月度報告
• 根據主管指示完成其他任務和工作。
• 協助確保日常業務運作順利進行

行政主管：

• 準備並開立付款憑證、發票和收據。
• 產生並分析月度銷售報告和維護報告。
• 處理銀行付款、檢查付款清算情況並進行銀行對帳。
• 建立有序的財務和營運文件歸檔系統。
• 負責庫存維護和庫存追蹤。
• 流程操作員和代理佣金，以及管理營運費用。

工作時間：

週一至週五：上午10點至下午6點

週六：上午 10 點至下午 1 點（輪班制） *試用期內僅限管理人員工作

福利待遇

• 員工權益
• 附近公共交通
• 免費小吃/歡樂時光
• 個人發展機會

職稱：應收帳款及催收主管（工作地點：馬來西亞，支援新加坡業務）

地點：八打靈再也

角色概述

我們正在尋找一位嚴謹自律、積極主動的應收帳款及催收主管來支持我們在新加坡的業務運作。

此職位著重執行，需要較強的責任感、貫徹執行力，以及在沒有持續監督的情況下獨立管理任務的能力。

主要職責

• 每日維護和更新壞帳回收計劃
• 監控並跟進指定帳戶的未結應收帳款
• 準備並向客戶發送帳戶對帳單（SOA）。
• 追蹤所有後續行動（電子郵件、電話、回覆），並提供清晰的狀態更新
• 撰寫並向客戶發送催款郵件
• 明確提出問題及因應措施（而非僅報告問題）。
• 確保所有分配的任務均已完成，並做好追蹤和結案工作。

主要要求

• 至少2-4年應收帳款/催收經驗
• 注重細節，並具備管理結構化追蹤的能力
• 良好的書面溝通能力（需要撰寫面向客戶的電子郵件）
• 精通Excel（追蹤、跟進、基本報表）

關鍵成功行為（必備）

• 主動承擔分配的任務並跟進直至完成。
• 無需等待反覆提示即可根據電子郵件和指示採取行動
• 始終保持準確和最新的記錄
• 清晰、及時地溝通狀態、問題和後續步驟。
• 能夠獨立處理和管理多個帳戶的優先順序問題

這個角色不是什麼

• 這並非純粹的行政職位。
• 該職位需要獨立執行任務並承擔責任。
• 需要密切監督才能完成日常任務的候選人可能不適合這份工作。

評估過程

入圍候選人將接受以下方面的評估：

• 實際處理收款場景
• 能夠安排和追蹤後續工作
• 溝通的反應速度和清晰度

我們正在尋找能夠負責收款流程並為業務提供可靠執行支援的人員。

福利待遇

• 彈性的工作時間
• 休閒著裝要求
• 開放文化

我們不僅是一家公司，更是一個建立在信任、雄心、互相尊重的團隊。以下是我們的獨特之處：

✦ 處理各種、具挑戰性且能激發智力的房產交易事務。

✦ 從第一天起就接受經驗豐富的律師和高級員工的指導

✦ 享受透明的職涯晉昇路徑和在公司內部發展的機會

✦ 加入一家擁有強大社會價值觀和以人為本文化的公司

✦ 具競爭力的起薪，並根據績效進行加薪

✦ 位於蒙特基亞拉黃金地段的現代化、設備齊全的辦公室

我們歡迎具備以下特質的應屆畢業生和職場新人申請：

✦ 充滿活力、積極、渴望學習－態度對我們而言至關重要

✦ 具備優秀的英語及馬來語書面及口頭溝通能力（國語為輔）

附加優勢）

✦ 做事條理清晰、認真負責，能夠同時處理多項任務並注重細節

✦ 積極主動、善於解決問題且判斷力強的人

✦ 具備領導潛質，並對法律界充滿熱情

✦ 良好的工作紀律－勤奮、細緻、可靠

福利待遇

• 個人休假
• 開放文化
• 個人發展機會

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Maintain contact lists.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office.
• Knowledge in SQL will be added advantage.
• Good time management skills and the ability to prioritize work.
• Excellent computer skills.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Fast Learner.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits :

• EPF SOCSO & EIS
• ANNUAL BONUS

Job Responsibilities

• Coordinate and arrange training programs and schedules
• Liaise with speakers, trainers, and members
• Follow up with members via message or phone call
• Handle booking of training hall/room, food & beverage arrangements
• Manage training-related materials and items
• Maintain attendance records and training feedback reports
• Prepare training presentation slides and materials
• Create content for training EDM and social media postings
• Coordinate and manage online Zoom meetings
• Perform other ad hoc duties assigned by management

Requirements

• Good communication and coordination skills
• Well-organized and responsible
• Basic knowledge in Microsoft Office / Canva / Zoom
• Able to multitask and work independently
• Experience in admin or training coordination will be an added advantage

Perks & Benefits

• Casual dress code
• Free snacks / Happy hours