Total 2,029 admin executive job vacancies in Administrative / Clerical category

Full Time Admin (Manufacturing) (West)

Up to $3,500 / Month

+ Variable Bonus

Working location: Tuas

Working Timing:

8.30am-6pm, (Mon-Fri), 8.30am-12.30pm (Sat) 5.5 Working days

Roles & Responsibilities

• The Sales Coordinator (Issue Order) is responsible for accurately processing sales orders after deal confirmation, ensuring all documentation, pricing, and internal approvals are in place.

Key Responsibilities

• Order Processing & Documentation

• Issue Sales Orders (SO)upon deal confirmation

• Verify accuracy of sales details including pricing, packages

• Prepare and maintain complete sales documentation, Ensure all required approvals are obtained before issuing orders

• Liaise closely with Sales team to clarify deal terms and requirements

• Work with Operations / Delivery teams to ensure order details are correctly handed over

• Maintain proper filing (digital & physical) of sales records and contracts

• Track order status and follow up on pending actions or missing documents

• Support internal audits by providing accurate and complete sales documentation

• Assist with ad-hoc sales administration tasks as required

Requirements & Qualifications

• Diploma in Business Administration, Sales, Operations, or related field

• Minimum 1–2 years of experience in sales coordination, sales administration, or order processing

• Prior experience handling sales orders, contracts, or billing coordination is preferred

WhatsApp 8858 2776 to apply.

Singaporean / PR / LTVP

Samuel Lam

EA Personnel: R22108261

Business Edge Personnel Services Pte Ltd (96C4864)

Email: sa@businessedge.com.sg

Job Description:

The Billing Admin supports the department in carrying out the responsibilities of the Billing team.

• Responsible for the accuracy & timeliness in raising of services orders and sales invoice.

• Required to extract data from different software/portal to generate billing related reports and simple analysis maybe required.

• Maintain proper e-filing records of all billings/related documents.

• Deal directly with Internal and External Customer on any billing queries.

• Required to support on new initiative or system improvement relating to billing scope.

He/She is service oriented with excellent communication skills who is able to work independently but also knows how to be a team player. The Billing Admin should be able to work effectively with multiple and concurrent tasks with the willingness to offer a helping hand to whoever needs it may it be external or internal client.

Requirements:

• Related working experience preferred

• Entry level candidates are welcome to apply

• Proficient in Microsoft Office especially Word, Excel, and PowerPoint

• Good communication skills, service oriented

We are seeking a proactive and detail-oriented Administrative Assistant to support a 6-month maternity cover position.

Responsibilities:

A tender administrator plays a pivotal role in the tender life cycle. This role assists in the tender process from the pre‐qualification stage through to the final bid submission, award of contract and engagement close out. Collates & checks documentation within the tendering and contract process.

• Provide overall administrative support inpreparation and submission of project tenders.
• Provide secretarial support to HOD/Tender Manager.
• Support tender costing and evaluation function.
• Maintain organized records of all tender-related documents, correspondence, and contracts, with compliance to ISO standards.
• Upkeep and update company’s Track records.
• Collaborating with various departments within the organization to gather necessary information for the tender submission.
• Ensuring that all tender documents are submitted accurately and on time.
• Other ad-hoc duties as assigned by HOD/Tender Manager.

Requirements:

• Minimum Diploma in any relevant discipline.
• Proficient in Microsoft (Excel, Words & PowerPoint)
• Minimum 2 years of related working experience in Construction Industry.
• Good interpersonal skills with multi-tasking abilities.
• Able to work independently.

• Preparing official forms for filing of new applications
• Generating file numbers
• Data entry
• Opening physical files
• Monitor deadlines & prepare reminders to clients on upcoming deadlines
• Generate payment vouchers and invoices
• General administrative duties including photocopying, faxing and dispatch
• Any other matters/projects that the management may require assistance with from time to time.

Requirements:

• Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level/ Higher Nitec in Office Skills
• Minimum 1 year of clerical or administrative experience
• Good interpersonal and communications skills
• Able to work independently in a fast-paced environment
• IT savvy and proficient in MS Office

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

• Working Hours: Monday - Friday | 8:30am - 5:30pm
• Location: Pioneer
• Salary: $2400 - $3000

Job Responsibilities:

Accounts / Finance Support

• Handle daily accounting duties including data entry, invoicing, and receipt processing
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions
• Perform bank reconciliations and maintain accounting records
• Prepare supporting documents for monthly financial closing
• Liaise with vendors and customers on billing and payment matters
• Support finance-related audits and ad-hoc accounting tasks

Administrative Support

• Provide general administrative support including filing, documentation, and data management
• Process purchase orders, delivery orders, and office supply requests
• Handle incoming calls, emails, and correspondence
• Maintain proper filing and records of contracts, invoices, and company documents

Job Requirements:

• Relevant experience in accounting and administrative support
• Familiar with AP, AR, invoicing, and bank reconciliation

Location: Pioneer

Duration: 3 months contract (convertible)

Salary: Up to $3800

Job Responsibilities:

• Handle student enquiries via hotline, email and walk-in counter.
• Process student-related matters including student passes, insurance, concession cards, tuition grants and academic documents.
• Coordinate with internal stakeholders to resolve student issues and enquiries.
• Support events, outreach activities and logistical arrangements.
• Assist with mailroom operations when required.
• Prepare and update SOPs and knowledge articles.
• Support process improvement and automation initiatives.
• Participate in ad-hoc projects and departmental activities.

Ally (Kubota Ayako)
CEI Reg. No. R26161457
EA Lic: 99C4599
Recruit Express Pte Ltd

• Coordinate and schedule routine maintenance works for artificial sports courts and related facilities.
• Serve as the primary administrative contact for aftersales service enquiries and maintenance requests.
• Prepare quotations for court accessories, replacement parts, and related products.
• Liaise with clients, suppliers, and internal teams to ensure timely delivery of services and products.
• Assist with procurement activities, including sourcing, purchase orders, and supplier coordination.
• Coordinate shipping and logistics arrangements for accessories, materials, and equipment.
• Maintain accurate records, service schedules, quotations, and administrative documentation.
• Provide general administrative support and perform other duties as assigned by the Reporting Officer.

Requirements

• Good organisational and coordination skills.
• Proficient in Microsoft Office applications.
• Able to manage multiple tasks and follow up on deadlines.
• Experience in administration, customer service, procurement, logistics, or a related field is an advantage.
• Experience in the sports, construction, facilities management, or related industry is a plus.

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Working Hours: Monday to Friday, 9:00 AM – 5:30 PM
Contract Duration: 3 months

Job Responsibilities:

• Assist Finance department with downloading information from in-house system
• Perform basic administrative support tasks as required

Requirements:

• No prior experience required
• Training will be provided
• Basic computer skills and attention to detail
• Immediate start preferred

•To handle the assessment and processing of policy alterations of Accident & Health policies, comprising of policy benefits and other policy admin transactions.

•Provide support in handing enquires from touchpoints, including policyholders and financial representatives;

•Data entry into Excel

•Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.

•Highlights any potential concerns /risks and proactively shares best risk management practices.

Requirements 

• Minimum GCE 'A' Levels or Diploma in any discipline
• Preferably with prior administrative experiences 
• Proficient in MS Office 

Interested candidate please send in your resume to:

Topaz Liang Huimin (CEI No. R1104500), email to: west5@recruitexpress.com.sg 

EA License No: 99C4599

About The Company:

Leighton Asia leverages comprehensive sector expertise and geographic diversity as a leading constructor. We possess a unique combination of local knowledge and extensive international experience, which allows us to develop competitive, innovative and practical solutions across Asia, India and the global offshore market. Our ability to consistently deliver results to clients, shareholders and communities in our geographically vast and culturally diverse footprint is backed by our motivated, focused and performance-driven employees. We currently operate in China, Hong Kong, India, Indonesia, Iraq, Laos, Macau, Malaysia, Philippines, Singapore, Sri Lanka, Thailand and Vietnam. Leighton Asia is headquartered in Hong Kong.

Key Responsibilities:

Accurate Data Entry and Management

• Input data into systems (e.g. databases, spreadsheets) with speed and accuracy
• Verify data by comparing it to source documents
• Update and maintain databases and records
• Handle confidential information with discretion
• Liaise with internal departments to ensure data accuracy
• Follow up on missing and unclear information
• Support team members with information and updates as needed

Internal/ External Liaison

• Facilitate clear and effective verbal and written communication between the Project Director and internal/external stakeholders
• Provide clerical support to various department
• Prepare and issue purchase requisitions for orders
• Schedule interviews, meetings, or training sessions
• Coordinate schedule of drivers
• Coordinate events, campaigns and projects
• Collaborate with other team members to ensure smooth project workflow
• Make travel arrangements, including flight bookings, hotel accommodations, and itineraries
• Liaise with vendors and internal stakeholders for office maintenance issues

Document Administration and Management

• Draft, edit and proofread emails, reports, and other documents
• Prepare meeting agendas, materials, and presentations
• Create and organize digital and physical files
• Maintain document filing and retrieval systems
• Archive outdated files according to retention policies
• Organize and maintain files, documents, and records for easy retrieval
• Conduct research, compile and update information as needed for project
• Ensure efficient time management to maximize productivity
• Any other ad hoc tasks assigned

Job Requirements:

• Candidate must possess at least a Diploma in Business Management/ Administration or equivalent
• At least 2 year(s) of working experience in the Construction industry is a plus
• Able to work independently with minimal supervision
• Strong interpersonal skills and ability to communicate at all levels
• Positive attitude and willing to learn
• Able to work on alternate Saturdays

Working hour: Mon - Fri 9.00 am to 06.00 pm.
Salary: $2200 - $2400
Location: Bugis (2 mins walk from Bugis MRT)

Roles & Responsibilities

• Accountable for customer orders and inventory management in the operations function.
• Distribution of client's information.
• Packing supplements picked by courier companies.
• General administrative work.

Requirements

• At least 2 years of relevant experience

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Mon to Fri 8.30am to 5pm
Location: Woodlands
Manufacturing Office environment

With AWS & Bonus

Job Description

• Repair of Customer Returns
• Act as the primary coordinator for customer return parts, including repair, evaluation, and disposition.
• Receive, log, and track returned parts from customers for repair service or investigation.
• Coordinate with internal teams (QA, Engineering, Production, Repair Service) to ensure timely repair, rework, or analysis.
• Communicate repair scope, lead time, and status updates to customers clearly and professionally.
• Ensure parts repair in our factory or customer site meet quality requirements.
• Work with the manufacturing team and get hands on training so as in order to repair returns or on-site.
• Coordinate and support rework activities for customer returned parts in accordance with approved instructions.
• Ensure rework is performed only after proper review and authorization.
• Verify that reworked parts comply with applicable workmanship, quality, and customer specifications.
• Arrange final inspection, documentation, and release prior to shipment back to customer.

Requirement

• Nitec/Higher Nitec
• No experience required as training will be provided

Only shortlisted candidates will be notified

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at emily.fong@atomrecruit.com

Emily Fong
Senior Talent Specialist 

Atomrecruit Pte. Ltd. 

MOM EA License No.: 15C7443 

EA Personnel Reg No.: R1768368

Job Description:

• Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
• Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
• Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions.
• Handle administrative matters related to representatives, including transfers and maintenance of identification records.
• Assist in coordinating and executing internal events and company initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc tasks and projects as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Basic understanding of regulatory and compliance requirements within the financial services industry.
• Experience in suitability assessments and monitoring processes is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel and Word).
• Resourceful, proactive, and able to work well in a team.
• Meticulous with strong attention to detail.
• Able to manage multiple tasks, work under pressure, and adapt in a fast-paced environment.

Job Requirement

5 day work week (9am to 6pm)

Provide extensive support in executing the administrative job junctions in Departments such as Finance, HR, Cirporate

Attend and take minutes and transcribe / edit minutes

Other administrative functions

Job Requirements

Preferably with admin / secretarial experience

Digitally savvy (Microsoft office, teams, Hubspot, Canva)

Active and team player

matured individual and meticulous

meeting deadlines

able to commit from 9 to 6pm daily