Total 2,181 admin assistant job vacancies in Administrative / Clerical category

Job Description

We are seeking a responsible and detail-oriented Accounts Assistant cum Admin to support both accounting and freight forwarding operations.

Key Responsibilities:

Accounts & Admin:

• Handle Accounts Payable and Accounts Receivable
• Prepare invoices, debit/credit notes and billing
• Perform data entry and maintain accounting records
• Assist in bank reconciliation and monthly closing
• Follow up on outstanding payments
• Any other duties as assigned.

Freight Forwarding / Shipping Duties:

• Prepare and process shipping documents (Invoice, Packing List, BL, AWB, etc.)
• Coordinate with shipping lines, airlines, transporters and customers
• Handle import/export documentation and customs clearance procedures
• Track shipments and update customers on delivery status
• Arrange cargo booking and schedule shipments
• Ensure compliance with shipping regulations and company procedures
• Any other duties as assigned.

Requirements:

• Minimum GCE ‘O’ Level / Diploma / Degree in any field
• Excellent computer skills, including Microsoft Office (Excel and Word)
• Able to work as a team with positive working attitude and willing to learn
• Entry-level applicants are welcomed to apply

Additional Information:

• Working Location: Kaki Bukit Road

• Working Hours: Working Days Per Week: 5.5 Day
  Monday to Friday (9:30am to 6:30pm); Saturday (9:30am to 1:30pm)

Interested applicants are invited to submit their resume via clicking the apply button.

• Coordinating and attending to maintenance request and/or preventive maintenance tasks for all outlets and/or Central Kitchen

• Maintain service contracts and equipment documentation for outlets and/or Central Kitchen • Generate maintenance schedule

• Process Purchase Requisition & Purchase Order and liaise with finance on payments and finance related matters

• Despatch of QA supplies to outlets

• Any ad-hoc duties required as assigned by the manager

  Requirements

• Minimum of GCE ‘O’ or ‘A’ level/Diploma

• Preferably some related working experience

• Able to write and converse well in both English & Chinese to read / understand invoices and communicate with vendors / suppliers

• Organized, resourceful, proactive, reliable, strong attention to details

To submit your application, please apply online apply@rn-care.com or call +(65) 6514 9838 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd

EA License No: 17C8900

Location

Ang Mo Kio Industrial Park 2

Working Hours

• 5.5-day work week
• Monday to Friday: 9:00 AM – 6:00 PM
• Saturday: 9:00 AM – 1:00 PM

Our Client is seeking a detail-oriented and responsible Admin & Project Coordinator to support their commercial interior design operations. This role involves handling administrative tasks, preparing quotations and invoices, and coordinating with clients and internal teams to ensure smooth project execution.

Key Responsibilities

• Prepare and process quotations and invoices using AutoCount
• Maintain accurate documentation and records for projects and billing
• Coordinate with clients on project-related matters, including updates and follow-ups
• Support project team with administrative and coordination tasks
• Assist in preparing reports, presentations, and project documentation
• Ensure timely communication between internal teams and external stakeholders

Requirements

• Proficient in English (written and spoken) for effective communication
• Basic proficiency in Microsoft Excel and PowerPoint
• Familiarity with AutoCount or similar accounting software is an advantage
• Strong organisational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Good communication and coordination skills
• Prior experience in administrative or coordination roles is preferred but not required

JWC CONSULTANCY PTE. LTD. (23C1838)
GOH WEI CHI (WU WEICAI)
Reg No: R23117484

Working Hours:

Monday - Friday, 9am - 6pm

About The Opportunity

We are currently seeking Administrative Assistant to join our managed Healthcare team to assist in our provider relations team

Data & Documentation Management

- Provider Directory Maintenance: Update the internal database when clinics change their operating hours, contact details, or add new doctors

- Contract Loading: Digitizing and filing signed contracts and fee schedules into the TPA system

- Credentialing Support: Collecting and tracking the expiration dates of doctors' medical licenses and professional indemnity insurance to ensure the network remains compliant.

Provider Support & Liaison

- First-Line Inquiry Handling: Acting as the "help desk" for clinics. You will answer phone calls and emails regarding portal login issues, basic claims status, or how to submit a letter of guarantee (LOG).

- Onboarding Coordination: Sending out "Welcome Packs" to new clinics and scheduling training sessions between the clinic staff and your department managers.

- Circulars & Mass Mailing: Preparing and sending out network-wide updates regarding new policy changes or corporate client additions.

Requirements

• Meticulous
• Good interpersonal skills
• Proficiency in Microsoft Excel (vlookup and basic pivot tables are often required for managing large lists of doctors).

We regret to inform that only shortlisted applicants will be notified for a virtual interview.

To learn more about our Organisation, please visit https://alliancehealthcare.com.sg.

Job Responsibilities

• Manage daily office operations to ensure efficiency and productivity.

• Introduce and implement innovative short and long-term business goals.

• Provide excellent customer service by addressing inquiries and resolving issues promptly.

• Plan and coordinate company events, meetings, and conferences, including logistics management.

• Handle all incoming and outgoing correspondence, including emails, phone calls, and physical mail.

• Prepare and edit documents, reports, audits and presentations as required.

• Maintain organized and secure filing systems for both electronic and physical documents.

• Negotiate and approve agreements with internal and external stakeholders.

• Support project planning and execution, ensuring adherence to timelines and deliverables, while managing budget activities.

• Coordinate appointments and schedules between external partners and internal medical teams, including follow-ups and timely communication of results to clinics.

• To carry out any other duties and responsibilities as may be assigned

Admin Requirements:

•  Excellent written and verbal communication skills.

•  Problem-solving skills.

•  Must be able to prioritize.

•  Ethical behaviour.

Handles general paperwork, data entry, and filing.

scanning, and managing database records.

Monitoring inventory

Processing invoices

Handling email  and Whatapp inquiries.

Requirements and Skills 

• Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office equipment.

• Languages: Proficiency in English is standard, with Chinese (hanyu pinyin)

Attributes: Meticulous, organized, and capable of multi-tasking

Working Hours:  Monday to Friday, 9:00 am – 6:00 pm

Job Description:

• Manage the onboarding of RNF representatives, ensuring all regulatory and internal requirements are met.
• Ensure compliance with the MAS Representative Notification Framework (RNF) through Fit & Proper assessments, ongoing monitoring, and continuous screening, including annual declarations.
• Review, assess, and escalate Fit & Proper cases in accordance with MAS RNF requirements, including cases involving adverse findings and recommended supervision measures.
• Manage administrative matters relating to representatives, including transfer administration and representative code management.
• Support the planning and execution of company events and initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc projects and initiatives as required.

Requirements

• Diploma or Bachelor’s degree in any discipline.
• Strong familiarity with MAS guidelines, including the Representative Notification Framework (RNF), and other relevant regulatory requirements.
• Experience in Fit & Proper assessments and enhanced monitoring protocols is preferred.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Excel and Word.
• Resourceful, with a strong team-oriented and collaborative mindset.
• Meticulous with a keen eye for detail.
• Ability to multitask, work under pressure, and adapt in a fast-paced environment.

Other Information:

• 5 day work week
• Permanent position
• Working hours: 9 am to 6 pm

Job Description & Requirements

- Handle all aspects of personnel administration inclusive of maintaining employee database, payroll processing and leave management

- Manage all aspects of the recruitment process, including pre-screening, interviews, offering of employment and onboarding

- Administer and monitor work pass applications/renewals/cancellations

- Administer medical insurance/WIC (expiry, claims)

- Maintain and update personal files of staff

- Prepare of Tax Clearance for staff resigned

- Coordinate employee training and development programs when required

- Manage office supplies (pantry, stationeries, water supplies, copier machine...)

- Assist in maintaining leave records & follow up on submission of relevant leave forms & supporting documents

- Assist in organizing of staff events in the company

- Handle applications and claims for government grants, ensuring timely submission and compliance

- Other ad-hoc duties as assigned by manager

Job Requirements:

- 1-3 years of experience in HR and administrative roles

- Familiar with employment legislation, CPF Act and Income Tax Regulations will be an added advantage

- Excellent interpersonal and communication skills, with the ability to build relationships and collaborate with employees at all levels

- Team player who is service-oriented and with a positive attitude

Job Description:

• Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
• Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
• Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions.
• Handle administrative matters related to representatives, including transfers and maintenance of identification records.
• Assist in coordinating and executing internal events and company initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc tasks and projects as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Basic understanding of regulatory and compliance requirements within the financial services industry.
• Experience in suitability assessments and monitoring processes is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel and Word).
• Resourceful, proactive, and able to work well in a team.
• Meticulous with strong attention to detail.
• Able to manage multiple tasks, work under pressure, and adapt in a fast-paced environment.

Thinkers' Vault Pte Ltd., the holding company for illum.e, is looking for conscientious administrative assistants / administrative executives to help in admin work.

Locations:

1) Jurong East (filled)

2) Novena (1 available)

3) Bukit Timah (filled)

4) Parkway Parade (1 available)

5) Hougang (1 available)

6) Tampines (1 available)

illum.e is the fastest growing enrichment / tuition centre in Singapore. We are regarded by our cherished students and parents as the top General Paper and English enrichment centre in Singapore.

Key Responsibilities:

1. Student Recruitment and Enrolment: Manage inquiries from prospective students and parents, ensuring all necessary documentation is completed accurately and timely.
2. Admissions Coordination:Coordinate the admissions process, maintain up-to-date knowledge of course offerings, prerequisites, and any changes in admission policies to provide accurate advice.
3. Customer Service and Support: Serve as the primary point of contact for enrolment-related inquiries, offering prompt, courteous, and comprehensive support. Resolve any issues or concerns that arise during the enrolment process, ensuring a positive experience for students and parents.
4. Data Management and Reporting: Maintain accurate and confidential student records, utilizing CRM systems to track interactions and enrolment status.
5. Relationship Building:Build and maintain strong relationships with students, parents, and educational partners to foster a supportive and engaged community. Collaborate with academic and administrative teams to ensure a smooth transition for students into their academic programs.

Work Requirements:

• Five Day Work Week (1 weekend) if full time. Candidates who are able to work both weekends can expect better renumeration.
• Evening weekday working hours from 4pm or weekend 9am if Part Time (hourly rate).
• Work Hours - 8 hours from 10am (Flexi start time)
• Dynamic and adaptable individual who can face the diverse challenges ahead
• Strong sense of responsibility, problem-solving ability and communication skills
• Candidates should ideally be able to work at any of our 5 locations across Singapore, or other branches when necessary
• Potential for both professional development and salary increment in Singapore's fastest growing tuition centre.

• Administer day to day operations of grants, including processing of applications, variations, candidate onboarding and claims.

• Review submitted documentation for completeness and compliance; identify discrepancies and follow up with employers or partners

• Maintain accurate, audit ready records in accordance with programme and organisational requirements

• Update internal database and prepare reports.

• Any other ad-hoc duties assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

• Maintain and update centre documents for registration, invoicing, and others.
• Coordinate administrative tasks and manage correspondence to ensure smooth operations for the upcoming events.
• Other duty assigns by manager.

*Training provided

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

We are a specialised mathematics enrichment centre in Singapore, focusing on mathematical olympiad training and advanced problem-solving programmes for primary and secondary school students. Our teaching team includes trainers with strong mathematical olympiad backgrounds and extensive teaching experience. We are looking for a responsible, organised and service-oriented Admin Assistant / Centre Administrator to support our daily centre operations and provide excellent service to students and parents.

The successful candidate will be the first point of contact for parents and students, and will help ensure that the centre runs smoothly, professionally and efficiently.

Key Responsibilities

• Handle enquiries from parents and students via WhatsApp, phone calls, email and walk-ins
• Assist parents with course information, class schedules, registration procedures and fee matters
• Manage student registration, attendance records, class lists and make-up lesson arrangements
• Support fee collection, payment records, receipts and basic administrative documentation
• Coordinate class schedules, classroom arrangements and communication between teachers, parents and students
• Prepare, print, photocopy, scan and organise worksheets, notes and learning materials
• Maintain accurate student and parent records in the centre’s systems
• Assist with reminders for upcoming classes, trial lessons, replacement lessons and centre announcements
• Keep the reception area, classrooms and teaching materials organised and presentable
• Provide general administrative support to teachers and management
• Assist with simple marketing/admin tasks such as updating student lists, preparing notices and supporting enrolment follow-ups