GAO is responsible for managing, coordinating and overseeing the various day-to-day administrative operations/tasks/functions within Organization and/or Group to ensure seamless & efficient support & implementation of policies and/or procedures.
Key Responsibilities:
Office Management: Oversee and maintain in good order & hygiene, the office facilities/equipment & supplies.
Communication: Handle phone calls, emails, and other correspondence. Prepare, proofread, update, report and/or summarize relevant correspondences to management.
Coordination: Arrange meetings, appointments, and events schedules, travel/accommodation, if any.
Logistics: Manage organizations' inventory/stock, compare quotation & make purchase.
Document Management: Organize, maintain, safekeep (including archive) both physical and digital document to ensure proper filing systems.
Finance: Handle invoicing, account receivables & receipts, as well as account payables & preparing payments.
Compliance: Ensure admin/operations are compliant with company policies and legal requirements & assist in the implementation of organizational protocols & procedures.
Project Management: Support the management of special projects or organizational initiatives as assigned including tracking progress & providing updates on project statuses.
Requisites:
Education: Bachelor's degree in business administration, management, or related field (or equivalent experience) is preferred.
Experience: Proven experience in office administration or related roles (usually 1-5 years).
Skills: Strong organizational and multitasking skills. Excellent written and verbal communication skills. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. Strong attention to detail and problem-solving ability.
Personal Traits: Ability to work independently and as part of a team. Adaptability in a fast-paced work environment. Strong interpersonal and customer service skills.
