Total 223 procurement administrator job vacancies in The Philippines

Job Description

Duties and Responsibilities

We are seeking for an organised and proactive Office Administrator to join our team. Reporting to the Senior Manager, HR, the Office Administrator will be responsible for providing administrative support and ensures smooth administrative processes and maintaining a clean, efficient and welcoming office environment. The Office Administrator will also play a key role in coordinating employee training and development initiatives as well as organising team bonding activities to foster a positive and collaborative workplace culture.

Administrative Support

· Manage office supplies, equipment, insurance and vendor relationships.

· Manage phone calls and correspondence (e-mail, letters, packages (in/out) etc.)

· Maintain digital and physical filing of documents

· Support HR admin and simple bookkeeping procedures

· Create and update records and databases with personnel, financial and other data

· Manage provision/vouchers collection for clients

· Submit timely reports and prepare presentations/proposals as assigned

Office Management

· Manage office supplies, equipment, insurance and vendor relationships

· Ensure the office environment is clean, safe, and well-maintained, including coordination with office sanitation service providers

· Monitor and maintain office cleanliness standards and hygiene protocols

Human Resources & Staff Development

· Coordinate onboarding processes for new hires

· Organise and track employee training and development programmes, including workshops, seminars, and online courses

· Maintain training records and assist in evaluating training effectiveness

· Organise team bonding activities for staff

Event & Logistics Coordination

· Coordinate logistics for events, workshops, and outreach activities, as assigned

· Liaise with external vendors and partners for event support, when necessary

Compliance & Policy

· Ensure compliance with organisational policies and relevant regulations

· Handle ad-hoc administrative duties as assigned

Requirements:

· Minimum Nitec Certificate in services

· Candidates must have at least one year working experience with relevant in office administration in an office setting

· Positive attitude, independent but a good team player

· Proficient in Microsoft Office (Word, Excel and Power Point)

· Ability to prioritise urgent and important tasks

[Job ID: 1604992]

Responsibilities:

• Develop and implement procurement strategies aligned with organisational goals, APAC demand, and margin targets
• Build and maintain strong relationships with internal stakeholders and external vendors to optimise cost, quality, and service outcomes
• Establish and track procurement KPIs, including cost savings, contract coverage, service level performance, quality issues, and risk mitigation
• Design vendor selection processes and evaluate potential suppliers based on pricing, specifications, and delivery timelines
• Monitor and assess vendor performance, ensuring continuous improvement and effective supplier partnerships
• Identify cost-saving opportunities and negotiate favourable commercial terms with vendors
• Ensure product quality meets procurement requirements and relevant quality standards
• Review procurement audits, trade documentation, and contract terms to mitigate procurement risks
• Analyse market trends and supplier capabilities to proactively identify risks and opportunities
• Optimise procurement processes to improve efficiency and reduce operational costs
• Support new product development (NPD) commercialisation through supplier feasibility assessment, costing, and trial coordination
• Collaborate with Quality Assurance and Supply Chain teams to ensure supplier readiness, compliance, and launch execution

Requirements:

• More than 10 years of procurement management experience in FMCG or a brand owner environment
• Proven track record in vendor negotiation, cost optimisation, and supplier performance management
• Experience supporting NPD commercialisation with OEM or contract manufacturers, including feasibility studies, costing, and trial coordination
• Strong project management skills with the ability to manage multiple local and regional initiatives concurrently

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

Responsibilities:

a) Reviewing and optimising SQL queries written by application developers to ensure optimal performance and adherence to database standards

b) Assisting in database design activities, including table structures, indexes, and relationships to support new application features or enhancements

c) Troubleshooting database-related issues reported by application teams, including SQL error codes, performance problems, and data integrity concerns

d) Supporting database changes through the development lifecycle (DEV, TEST, UAT, PROD), including coordinating database object migrations between environments

e) Monitoring application database performance and implementing necessary tuning measures like reorganising tablespaces, updating statistics, and adjusting buffer pools

f) Providing guidance to application developers on DB2 best practices, coding standards, and efficient query writing techniques 

g) Supporting application testing activities by helping with data refresh requests, test data preparation, and database-related test case validation

Requirements :

a) Strong background in IT, Computer Science / Computer Engineering, or related discipline

b) Minimum 5 years of relevant working experience in the above technology is preferred.

c) Relevant experience in the following would be advantageous:
• Working with JCL (Jon Control Language)
• Understanding of VSAM and other mainframe storage concepts
• Familiar with database utilities and tools
• Experience with database backup and recovery procedures

Responsibilities:

a) Reviewing and optimising SQL queries written by application developers to ensure optimal performance and adherence to database standards

b) Assisting in database design activities, including table structures, indexes, and relationships to support new application features or enhancements

c) Troubleshooting database-related issues reported by application teams, including SQL error codes, performance problems, and data integrity concerns

d) Supporting database changes through the development lifecycle (DEV, TEST, UAT, PROD), including coordinating database object migrations between environments

e) Monitoring application database performance and implementing necessary tuning measures like reorganising tablespaces, updating statistics, and adjusting buffer pools

f) Providing guidance to application developers on DB2 best practices, coding standards, and efficient query writing techniques 

g) Supporting application testing activities by helping with data refresh requests, test data preparation, and database-related test case validation

Requirements

a) Strong background in IT, Computer Science / Computer Engineering, or related discipline

b) Minimum 5 years of relevant working experience in the above technology is preferred.

c) Relevant experience in the following would be advantageous:
• Working with JCL (Jon Control Language)
• Understanding of VSAM and other mainframe storage concepts
• Familiar with database utilities and tools
• Experience with database backup and recovery procedures

A leading integrated environmental services provider in Singapore is seeking a proactive and driven Procurement Manager / Executive to support operational excellence and drive transformation through technology and innovation.

Key Responsibilities

• Manage end-to-end procurement processes, including sourcing, negotiation, and supplier selection

• Identify, evaluate, and source advanced equipment, automation solutions, and smart technologies to enhance productivity and reduce reliance on manual labour

• Support initiatives to address challenges of an ageing workforce through mechanisation and digitalisation

• Collaborate with internal stakeholders to introduce innovative solutions that improve efficiency

• Develop and maintain strong relationships with vendors, including equipment suppliers and technology providers

• Evaluate supplier performance and ensure compliance with contractual terms

• Monitor inventory levels and ensure timely procurement of materials and equipment

• Drive cost optimisation while balancing quality, sustainability, and innovation

• Ensure procurement activities comply with internal policies and regulatory requirements

• Prepare reports on purchasing trends, cost savings, and supplier performance

• Support tender submissions and contract management

Requirements

• Diploma / Degree in Procurement, Supply Chain, Engineering, Business Administration, or related field

• Minimum 2–5 years of relevant procurement experience (Manager role requires more experience)

• Exposure to equipment sourcing, automation, or technology procurement is highly advantageous

• Experience in environmental services, facilities management, or related industries is a plus

• Strong negotiation, vendor management, and analytical skills

• Good communication and stakeholder management abilities

• Proficient in Microsoft Office (especially Excel)

• Familiarity with procurement systems/ERP is an added advantage

Preferred Attributes

• Forward-thinking mindset with interest in innovation and digitalisation

• Resourceful, proactive, and solutions-oriented

• Able to work independently in a fast-paced environment

• Strong sense of integrity and accountability

Working hours:

Mon to Fri: 8:30am to 5:30pm

Job Purpose:

Responsible for assigned procurement and asset management operations, supplier coordination, quotation comparison, ERP transaction processing, documentation control, operational follow-up and procurement reporting to ensure timely, accurate and cost-effective support to company operations and project/site requirements.

Key Responsibilities

1. Procurement Processing & ERP Transaction Handling

Responsible for processing Purchase Requisition (PR), Purchase Order (PO), Goods Verification Note (GVN), loan note, return note and related ERP transaction updates accurately and timely with complete supporting information and documentation.

2. Quotation Comparison & Procurement Analysis

Responsible for sourcing suppliers, obtaining quotations, performing quotation comparison, evaluating pricing, delivery lead time, payment terms, product specifications and suitability before order confirmation. Required to highlight abnormal pricing, missing information, operational risks or better alternatives proactively to superior for review.

3. Supplier Coordination & Follow-Up

Responsible for coordinating and following up closely with suppliers on quotation status, order confirmation, delivery arrangement, partial delivery, urgent requests, outstanding items and issue resolution to support smooth operational workflow.

4. Store Coordination

Responsible for coordinating with store teams to monitor stock requirements, replenishment needs, asset movement and operational usage trends to ensure timely procurement and logistic closely work operational support.

5. Asset / Machinery / Equipment Coordination

Responsible for coordinating internal or external rental machinery, tools, equipment and company asset movement for project/site, Building/ Dorm operational requirements, including proper documentation, loan/return control, asset tracking and follow-up.

6. Delivery Coordination & Operational Support

Responsible for coordinating with logistics, suppliers, site personnel and internal departments to ensure materials, tools, machinery and equipment are delivered accurately and on time according to operational requirements.

7. Documentation Control, Record Keeping & E-Filing

Responsible for maintaining proper procurement and asset management records including quotation comparison records, PO, DO, GVN, vendor evaluation, rental records, asset movement records and supporting documents in accordance with ERP requirements, SOP, ISO documentation standards and company governance requirements.

8. Procurement Reporting & Issue Escalation

Responsible for providing timely procurement and operational updates/reporting to Procurement & Asset Management HOD and upper level superior regarding outstanding PO, delayed deliveries, supplier issues, urgent operational matters, quotation comparison status and procurement-related concerns. Required to escalate issues early together with proposed solutions where applicable.

9. Vendor Evaluation & Supplier Performance Monitoring

Responsible for supporting vendor evaluation, supplier performance monitoring and documentation of supplier-related issues including delivery delay, incorrect items, quality concerns or repeated non-compliance matters.

10. Internal  & External Audit +  Process Control Support

Responsible for supporting internal & external audit, ISO process control review and governance improvement initiatives by ensuring procurement and asset management transactions and records remain complete, traceable and properly maintained.

11. Tender / Sample / Supporting Documentation Support

Responsible for coordinating sample submissions, catalogues, technical specifications and procurement-related supporting documents for tender or project operational requirements when required.

12. Teamwork, Communication & Professionalism

Required to maintain good teamwork, responsiveness, communication professionalism and coordination with procurement team, Procurement & Asset Management HOD, upper level superior, store, logistics, finance, site operation and other departments to ensure efficient operational support.

13. Continuous Improvement & Learning Mindset

Expected to continuously strengthen procurement knowledge, construction material understanding, workflow awareness, ERP handling capability, analysis skill and operational coordination capability to support department and company development.

14. Other Duties

Responsible for performing any other procurement and asset management related duties assigned by Procurement & Asset Management HOD, upper level superior or Top management to support overall operational efficiency and company objectives.

Required Skills & Expectations

* Good responsiveness and follow-up discipline

* Able to perform quotation comparison and basic procurement analysis

* Good ERP transaction processing and data entry accuracy

* Good documentation, record keeping and e-filing discipline

* Able to coordinate and communicate professionally with suppliers and internal teams

* Responsible, proactive and detail-oriented

* Able to identify issues early and escalate appropriately with proposed solutions

* Good teamwork and willingness to learn and improve continuously

* Able to work in a fast-paced construction operational environment

* Construction industry procurement experience will be an advantage

* Knowledge of construction materials, machinery, tools, equipment or asset coordination will be an advantage.

ABOUT US

As Southeast Asia’s #1 integrated logistics provider, Teleport is all about making logistics fast, affordable and reliable. 

Our mission? To move things across Southeast Asia better than anyone else. We’re focused on making next-day delivery a reality for all.

#TeamTeleport is guided by our values: Move with urgency — because time is crucial; Aim to pioneer — constantly innovating to stay ahead; Do it with intent — delivering with purpose and precision; and Keep it real — maintaining authenticity and transparency in all we do.

Learn more about Teleport here: https://www.teleport.it/ 

A DAY IN A LIFE

As a start up, you can expect your days to be pretty varied. Multitasking is normal, and sometimes, your skills or natural talents will be leveraged to support other business priorities. That said, the bulk of your working hours should involve you having to:

Lead and oversee the end-to-end procurement and sourcing function across the Teleport Group, driving procurement governance, strategic sourcing, supplier management, procurement operations, cost optimization, and process transformation initiatives.

You'll work closely with stakeholders across functions and geographies, acting as a trusted business partner to deliver commercial value, improve operational efficiency, and ensure compliance with internal policies. In doing so, you'll balance the need for speed and agility with strong procurement governance and disciplined decision-making in a fast-paced environment.

Most of your time will be spent driving impact through:

1. Procurement Strategy & Leadership

• Develop and execute the overall procurement strategy aligned with Teleport’s business objectives and growth plans.
• Lead the procurement function across all spend categories including technology, logistics, operations, marketing, professional services, facilities, and corporate functions.
• Build and strengthen procurement governance, policies, controls, and operating procedures across the Group.
• Drive procurement transformation initiatives, automation, and continuous process improvement.
• Lead, mentor, and develop the procurement team to build a high-performing and commercially driven function.
  
  

2. Strategic Sourcing & Category Management

• Lead strategic sourcing initiatives, commercial negotiations, RFQs/RFPs, contract renewals, and supplier selection exercises.
• Develop category strategies to optimize cost, quality, service levels, and supplier performance.
• Identify cost-saving opportunities and deliver measurable procurement value and operational efficiencies.
• Partner closely with business stakeholders to understand procurement requirements and support business priorities.
  
  

3. Supplier & Contract Management

• Establish and maintain strong supplier relationship management practices.
• Negotiate commercial terms, service agreements, and contracts to ensure favorable outcomes for the Group.
• Monitor supplier performance, service delivery, risk exposure, and contractual compliance.
• Manage supplier escalations, dispute resolution, and business continuity considerations.
  
  

4. Procurement Operations & Governance

• Oversee the end-to-end procurement process, ensuring operational effectiveness and compliance.
• Ensure procurement activities comply with internal policies, audit requirements, and regulatory standards.
• Drive segregation of duties, approval governance, and procurement controls across the organization.
• Collaborate with other departments on procurement-related matters.
  
  

5. Systems & Process Improvement

• Lead procurement systems enhancement initiatives, including ERP, procurement platforms, vendor onboarding systems, and workflow automation.
• Improve procurement analytics, reporting, spend visibility, and data-driven decision-making capabilities.
• Standardize procurement processes and documentation across entities and regions where applicable.
  
  

6. Risk & Compliance Management

• Identify and mitigate supplier, operational, contractual, and procurement-related risks.
• Support internal and external audit requirements relating to procurement activities.
• Ensure ethical sourcing practices and adherence to company governance standards.

These are minimum-requirement skills and a ‘must-have’ for the role: 

• Bachelor’s Degree in Procurement, Supply Chain, Finance, Business Administration, or related field.
• Minimum 10 years of relevant procurement and sourcing experience, including leadership experience managing regional or group-level procurement functions.
• Strong experience in strategic sourcing, procurement operations, supplier negotiations, and procurement governance.
• Experience supporting fast-paced, high-growth, or multinational environments is highly preferred.
• Strong commercial acumen with proven track record in cost optimization and stakeholder management.
• Familiarity with procurement systems, ERP platforms, and procurement digitalization initiatives.
• Excellent negotiation, communication, leadership, and problem-solving skills.
• Ability to manage cross-functional stakeholders and drive alignment across multiple business entities.

These are preferred experience for the role:

• Experience in logistics, aviation, technology, e-commerce, or regional operational environments.
• Exposure to procurement transformation and process automation projects.
• Experience managing procurement across multiple countries or business units.

LOCATION REQUIREMENT: Please note that this role requires on-site presence at both RedQ, Sepang (2 days per week) and Teleport HQ, Plaza Zurich Damansara Heights (2 days per week).

At Teleport, we’re all about creating a diverse and inclusive team where everyone feels valued. We believe that different perspectives make us stronger and help us do logistics better across Southeast Asia. We welcome people from all walks of life and celebrate what makes each of us unique. If you’re passionate about making a difference, we’d love to hear from you!

• Well Established Company
• Salary: $2500 to $4000 + VB
• Working location: Gul Circle
• Working Hours: Mon to Fri, 8am to 6pm

Job Responsibilities:

• Responsible for sourcing and purchasing spare parts and consumables requested by Engineers.
• Manage store inventory and ensure sufficient stock levels to support daily operations.
• Ensure the quality and compliance of all products supplied to the company.
• Negotiate contracts, pricing, and credit terms with suppliers to achieve cost efficiency.
• Process purchase orders and monitor delivery timelines to ensure on-time supply.
• Identify, evaluate, and manage suppliers to secure competitive pricing and reliable service.
• Maintain accurate purchasing records and prepare monthly reports for management review.
• Conduct supplier evaluations and audits to ensure performance and compliance standards.
• Support the implementation and maintenance of ISO 9001:2015 quality management system requirements.

Job Requirements:

• Diploma in Mechanical Engineering or equivalent

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Position Summary

This role leading the Procurement Activities of Category – Cables in APAC

Objectives of the position:

To build a strong supply network in the region and to optimize the overall spend, reduce costs and mitigate supply risks for the cable category within their region, while also driving innovation and ensuring a reliable supply chain.

Key Responsibilities:

Strategic Planning and Analysis:

· Develop and implement regional category strategies:

This includes identifying opportunities for growth, developing product assortments, and setting procurement strategies.

· Conduct market research and competitive analysis:

Stay informed about industry trends, competitor activities, and emerging technologies.

· Develop and manage category budgets and forecasts:

Ensure the category is profitable and achieves its sales targets.

Vendor Management and Sourcing:

· Build and maintain strong relationships with suppliers: Negotiate favorable terms and conditions, ensuring a reliable supply chain.

· Evaluate and select suppliers: Ensure suppliers meet quality, cost, and delivery requirements.

· Collaborate with cross-functional teams: Work with marketing, sales, operations, and other departments to achieve business objectives.

· Stay up-to-date with industry standards and regulations: Ensure compliance with relevant guidelines and best practices.

· Manage and develop a team (if applicable): Motivate and coach team members to achieve their goals.

· Travel as needed for supplier visits, industry events, or customer meetings.

Skills & Qualification:

- Bachelor’s degree in Business, Supply Chain or related field and 15+ years of procurement experience in a corporate environment

- At least 5 years of direct leadership experience in global or multi-cultural environment.

- Ability to travel (air and ground throughout the region) for various meetings

- Similar experience or project management skills

- Intermediate Business Process Knowledge

- 2+ minimum years of procurement experience as a category manager or similar role

- Familiar with cable industry

- Create comprehensive sourcing strategy for the region for spend categories in scope of responsibility, operating with a truly regional and strategic mindset and in close collaboration with the Regional and Global Category Leaders to ensure full alignment with regional and global strategies

- Have a clear understanding of how regional strategies affect their local market and the fit with global strategy

- Very good knowledge of Microsoft Office/Business Software required.

Working hours:

Mon to Fri 8.30am - 5.30pm

Job Description

• Industry/ Organization Type: Building and Repairing of Ships and Boats
• Position Title: Administrative Executive (Admin & Procurement)
• Working Location: Pioneer Sector 1
• Working Hours: 5.5 Days (Mon – Fri, 8:00 AM – 5:00 PM; Sat 8:00 AM – 12:30 PM)
• Salary Package: Basic Salary + VB
• Duration: Permanent Role

Key Responsibilities

• Manage daily office operations to ensure smooth administrative workflows and provide timely support for staff activities.
• Organize and maintain both digital and physical filing systems for easy access to information and proper record-keeping.
• Accurately enter data related to accounts to assist with financial tracking and reporting.
• Prepare and issue purchase orders (POs), and track supplier order status to ensure timely delivery of goods and services.
• Work with internal departments to gather procurement needs and simplify the purchasing process.
• Help source suppliers by obtaining quotations and comparing prices to support cost-effective purchasing decisions.
• Any ad hoc duties assigned

APPLY NOW!!!

• Proficient in Microsoft Excel and data management software to handle and analyze administrative and procurement data effectively.
• At least 3 years of experience in office administration or a related field to demonstrate ability in managing office operations and procurement tasks.
• Preferably holds a Higher Nitec, Diploma, or Degree in office skills or a related field to assist in administrative and procurement functions.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83669 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Responsibilities:

• Support end-to-end purchasing activities: prepare RFQs/RFPs, collect and compare supplier quotations, and recommend suppliers for approval.
• Raise and track purchase orders (POs), follow up on delivery schedules and ensure timely receipt of goods/services.
• Assist with tender documentation, basic contract administration and commercial change tracking under manager guidance.
• Liaise with suppliers and internal teams (engineering, logistics, finance, China project team) to resolve day-to-day procurement issues.
• Maintain supplier records, vendor evaluations and procurement databases; support onboarding and qualification activities.
• Ensure procurement actions comply with internal policies and local regulations; maintain audit-ready documentation.
• Produce regular procurement reports and help identify opportunities for cost savings and process improvements.

Requirements:

• Bachelor’s degree in Chemistry, Chemical Engineering, or related Engineering field.
• Strong attention to detail, organizational skills and ability to manage multiple tasks.
• Proficient with MS Excel and comfortable learning ERP / procurement systems.

GMP Technologies (S) Pte Ltd | EA License 11C3793 | EA Personnel: Novita Widjaja |Registration No: R22105960

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 2 years of experience in Trust Administration or a relevant field. If you have 1 year of relevant Trust experience and are passionate to pursue a career in Trust, you are welcome to apply. Compensation will commensurate accordingly with experience.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform you that only shortlisted candidates will be notified.

Company Overview

The IISS advances global peace and security through fact-based research and incisive analysis. Operating from five offices worldwide, it supports governments, academics, media, and businesses with authoritative publications and convenes leading security forums.

Job Summary

The Senior Administrator ensures efficient daily office operations and leads key initiatives including the Young Leaders Programme and IISS Internship Programme, requiring strong organizational, leadership, and stakeholder engagement skills.

Responsibilities

• Oversee daily office administrative operations, including scheduling, correspondence, supplies, and facilities management to ensure smooth functioning
• Streamline administrative workflows and maintain accurate records to ensure compliance with organizational policies
• Lead the planning, delivery, and evaluation of the Young Leaders Programme to achieve programme objectives
• Engage and liaise effectively with staff, programme participants, and external partners to support programme success and collaboration
• Provide guidance and mentorship to junior staff and interns to foster a supportive and productive team environment
• Track progress and prepare detailed reports on office operations and programme outcomes, recommending improvements to enhance efficiency and impact

Required competencies and certifications

• Proven administrative expertise with a minimum of 5 years’ experience in office management or operations
• Demonstrated programme management skills, including experience with youth or leadership development initiatives
• Strong communication skills to interact effectively with diverse internal and external stakeholders
• Leadership ability to supervise and mentor junior staff and volunteers

Preferred competencies and qualifications

• Bachelor’s degree in Business Administration, Management, or a related field
• Professional certifications in office administration or project management (e.g., PRINCE2, PMP) are advantageous
• Experience in event and project delivery with a track record of planning and executing programmes or events

Job Highlights

• Exposure to EduTrust compliance and regulatory work

• Supportive management environment

Job Description

Equistar International College is seeking a detail-oriented EduTrust Administrator to support the college’s EduTrust compliance and regulatory requirements. The successful candidate will assist in maintaining proper documentation, processes, and quality assurance standards in accordance with CPE guidelines.

Key Responsibilities

• Assist in maintaining and updating EduTrust documentation and records

• Support preparation for EduTrust certification/renewal audits

• Ensure compliance with CPE policies and regulatory requirements

• Monitor and track key compliance timelines and submissions

• Assist in reviewing and updating internal SOPs and policies

• Coordinate with departments to ensure documentation accuracy

• Support data compilation and report preparation

• Perform general administrative duties related to compliance

Requirements

• Prior experience in EduTrust administration preferred

• Familiar with CPE regulations and Private Education Act requirements

• Strong documentation and organisational skills

• Detail-oriented and able to handle confidential information

• Proficient in Microsoft Office applications

• Able to work independently with minimal supervision

Job description:

* Improve quality of all departments - Stock taking / Monitoring

(eg: Product quality, fabric, automation, spare parts).

* Monitoring and reporting on all activities, processes, and procedures.

* Determining data-driven solutions and implementing quality improvement plans.

* Performing regular inspections and reviews to ensure employees adhere to quality policies.

* Assisting with the development of company policies, processes, and procedures.

* Preparing and maintaining quality management documentation.

* Monitoring quality improvement of technician, fabricator, store all accessories are neatly arranged.

* Oversea purchasing of materials, accessories, and necessity for operations use purposes.

* Be confident enough to communicate with walk-in customer and handling for enquiry.

* Coordinating with all relevant departments as teamwork.

* Ad-hoc task require on day to day basis.

Requirement:

* Initiative, willingness to learn, self-discipline.

* Excellent oral and written communication skills

* Good with Microsoft Office, Word and Excel.

* Shipping, Logistic background preferred.