Total 3 job vacancies by Smiths Group

• Manage offices matters and keep main office and remote office running smoothly.
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Produce travel itineraries for staff’s requirement and employee events.
• Manages correspondence by answering emails and sorting mail.
• Assists in planning and arranging events, including organizing catering.
• Handles office expenses and billing cycles
• Manages reception area and looks after visitors.
• Answers phone calls and transfers them as necessary.
• Drafts, formats, and prints relevant documents.
• Photocopies and files appropriate documents as needed.
• Cope with contract reviewing and annual internal/external audits.
• Maintains stock & office equipment lists and orders office supplies as needed.
• Manages staff expense requests.
• Interacts with management team and carries out their requests.
• Creates agendas and takes meeting notes.
• Assists in purchase orders and invoicing.
• Liaise with function team in the region and HQ for tasks implementation.
• Manages outgoing post and records data on special deliveries.
• Adhoc, flexible to face any contingency plan and activity organized.
• Attention to details, ownership, strong prioritization and organizational skills.
• Ability to work without supervision, excellent time management, multitasking and presentation skills.
• Exceptional communication, customer service and technical skills
• Proficiency in Microsoft Office Programs.
• Strong record keeping skills.

Office Management

• Managing office correspondence, including exercising initiative in responding to day to day emails/office requests independently.
• Being a point of contact for visitors (organising hotels and ground transportation)
• Managing security clearance for visitors and ensuring the necessary processes are followed.
• Responding to email enquiries, resolving where possible and re-directing where necessary.
• Managing the room booking process and ensuring meeting rooms are well functioning including reporting any technical faults to IT.
• Processing and managing any catering requests, courier services and stationary orders ensuring necessary approval is obtained, and budget is tracked.
• Liaising with site management regarding office space, health and safety etc.
• Managing the day-to-day office duties such as, health and safety checks, notice boards, tea point areas are well stocked, meeting rooms are clean and tidy ready for next meeting.
• Office Management tasks as required, including facilities request; to be a point of contact for facilities issues for staff and resolving in a timely manner.
• Maintain the office condition and arrange the necessary repairs.
• Managing office contracts; sourcing new suppliers, managing office budget.
• Recording and processing expense claim.
• Manage relationship with vendors, processing invoices, raising PR’s,.
• Planning multi-trip travel itineraries, and co-ordinating business travel and accommodation.
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning.
• Produce travel itineraries for staff’s requirement and employee events.
• Assists in planning and arranging events, including organizing catering.
• Handles office expenses and billing cycles
• Cope with contract reviewing and annual internal/external audits.
• Maintains stock & office equipment lists and orders office supplies as needed.
• Assists in purchase orders and invoicing.
• Liaise with function team in the region and HQ for tasks implementation.
• Ability to work without supervision, excellent time management, multitasking and presentation skills.
• Exceptional communication, customer service and technical skills
• Proficiency in Microsoft Office Programs.
• Strong record keeping skills.

Key Responsibilities:

• Lead a teams of 2 to 6 Engineers for Dry Gas Seal Support System Post Order Engineering. Required Skills and experience
• Accountable for overall Engineering KPI ‘s and focus on OTD and Quality metrices
• Subject Matter expert in GSS Design activities. Able to lead all regions design activities while complying to global standards & KPIs. Lead training of Junior Design Engineers.
• Working directly with all internal stakeholders and align with them on Engineering Service Level to meet their expectation.
• I‐ Project – job management tool for Gas seal system engineering as a global tool, Support for migration from I Project to any alternative Engineering project / job management software as directed by Engineering Solutions management.
• Job Planning in DOSE & MS project, Distribution of the work among the team member and drive quality output well within the promise date
• Provide promise date to stakeholders based accurate estimation of man hours, resource planning and priority of the project.
• Accountable for on time submission of. Engineering deliverables, technical clarifications, Comments and Deviations, value added engineering solutions, technical clarification during customer approval cycle, working with Operation / Contract Manager / Project Manager and manufacturing site leaders.
• Distil best practices for achieving growth and help replicate best practices on a worldwide basis

Key Accountabilities:

• 100% Compliance to processes & procedures laid down by organization e.g. iprojects, DOSE, TC, SAP, etc.
• Contribute to safety measures and company policies.
• Good communication skills.
• Quick Learner with sound technical and analytical skills.
• Good in understanding and reading drawing capabilities.
• Liaise with respective Stake holder and drawing offices.
• Support safe workplace cultures and compliance with Smiths EH&S.

Key Metrices:

• On Time Deliveries: Shall always thrive to meet OTD and communicate in advance if there are any roadblocks
• Lesser Quality Issues: Shall practice First Time Right approach.
• SES Initiatives

Key Activities:

• Review of technical/project specifications from customer.
• Review / processing of Application Requests with proposal generation
• Technical support to operations.
• Selection of, predominantly, wet seals / systems and couplings and other JC products as needed – closely working with regional customers, peers and global product managers.
• Generation of engineering proposals / specifications for standard or special products, including determining cost-effective materials for production
• Engineering includes review of Seal GA drawings, fitment checks and carryout design calculations.
• Detailed failure analysis activities, including full investigation / RCA / reporting / resolution with customer with necessary commercial awareness
• Produce complete and informative Drawing Office requests and provide applications guidance to CAD Engineers to complete layout (GA) and detail drawings
• Deliver basic technical training internally and externally to customers as required

Key Accountabilities:

• Ensure project is executed to company’s quality standards and customers’ expectations.
• Monitor & control project schedules and prepare project activity reports & required project documentation.
• Maintain excellent service and build good rapport with the front-end team and stakeholders