The Administrative Executive is responsible for providing administrative and sales support in a professional and timely manner and personalized secret.....
The Administrative Executive is responsible for providing administrative and sales support in a professional and timely manner and personalized secretarial support to the COO. The Administrative Executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.
Duties & Responsibilities:
To perform the full spectrum of coordination and administrative duties, including data entry, documents, filling, coordinating with our associates etc.
Efficient document management such as printing and filing of the documents.
To perform sales support function, order management functions and maintain a detailed sales record in accordance with company sales management procedures and policies.
Tabulate and prepare monthly sales reports.
In charge of purchasing, sourcing coordinating delivery and evaluation of suppliers for materials.
Prepare purchase orders and coordinate with suppliers.
Liaise with internal departments to consolidate purchasing needs.
Ensure compliance with company purchasing procedures and policies.
Support in price comparisons, quotation requests and supplier performance reviews.
Assist with day-to-day operations of the office.
Monitoring of office supplies.
Perform secretarial support to COO.
Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.
Help to organize new employee orientation, on-boarding and working schedules.
Other administrative duties, tasks as assigned by COO.
Requirements
At least 2 years of relevant experience
Diploma or equivalent
Proficient in MS Office and Excel Software
Proficiency in English
Ability to multitask and prioritize daily workload
Good verbal and written communications skills
Ability to manage multiple projects simultaneously with effective time management skills.
Good organizational and administrative skills with attention to detail.
