Job SummaryThe Procurement Coordinator supports daily procurement operations across multiple outlets, ensuring timely ordering, accurate documentation.....
Job Summary
The Procurement Coordinator supports daily procurement operations across multiple outlets, ensuring timely ordering, accurate documentation, and effective coordination with suppliers and internal teams.
Key Responsibilities
1. Purchase Order (PO) Management
Prepare and generate Purchase Orders using the FoodRazor system
Ensure accuracy of items, quantities, pricing, and delivery schedules
Submit POs for approval and send to suppliers on time
Monitor order status and ensure timely processing
2. Supplier Coordination
Liaise with suppliers on:
Order confirmations
Delivery schedules
Shortages or substitutions
Follow up on delayed or incomplete deliveries
Communicate updates to relevant outlets (Kitchen / Café / Operations)
3. Invoice & Documentation Control
Perform basic checks on PO vs Invoice vs Delivery
Flag discrepancies (price differences, missing items, incorrect quantities)
Maintain proper and organized documentation for record-keeping
4. Outlet Coordination
Support outlets in submitting orders accurately and on time
Ensure compliance with procurement SOP (no unauthorized or off-system ordering)
Assist outlet staff with basic system usage when required
5. Data & Record Management
Maintain and update:
Supplier contact list
Price lists
Delivery schedules and cut-off timings
Ensure all procurement records are accurate and up to date
6. Inventory & Reporting Support
Assist in stocktake and inventory data entry when required
Support tracking of consumption and wastage
Highlight irregularities or unusual ordering patterns
7. Ad Hoc Duties
Perform any other duties as assigned to support procurement and operations if needed.
Requirements
Minimum 1–2 years of experience in procurement, purchasing, or administrative role (F&B experience preferred)
Familiar with Excel / Google Sheets
Detail-oriented with good organizational skills
Strong follow-up and communication skills
Able to work in a fast-paced environment and manage multiple tasks
Experience using procurement systems (e.g., FoodRazor or similar)
Experience handling suppliers in F&B / catering / hospitality
Basic understanding of inventory or stock management
