Responsibilities

Design & Documentation

·       Assist in conceptual design, schematic design, and design development stages

·       Prepare architectural drawings, details, and documentation

·       Ensure design intent is maintained throughout project execution

Project & Contract Management

·       Coordinate with clients, consultants, contractors, and authorities

·       Assist in contract administration, tender preparation, and tender evaluation

·       Support site supervision to ensure works comply with drawings, specifications, and regulations

Collaboration & Leadership

·       Work closely with the project’s Associate Director during design development and implementation

·       At Executive level, manage portions of projects and provide guidance to junior team members

·       Participate in project meetings and ensure effective communication among stakeholders

Responsibilities

Design & Documentation

·      Assist in conceptual design, schematic design, and design development stages

·      Prepare architectural drawings, details, and documentation

·      Ensure design intent is maintained throughout project execution

Project & Contract Management

·      Coordinate with clients, consultants, contractors, and authorities

·      Assist in contract administration, tender preparation, and tender evaluation

·      Support site supervision to ensure works comply with drawings, specifications, and regulations

Collaboration & Leadership

·      Work closely with the project’s Associate Director during design development and implementation

Participate in project meetings and ensure effective communication among stakeholders

Responsibilities

• Develop detailed interior design drawings and construction documentation
• Prepare tender drawings and documentation packages
• Produce technical drawings using Revit and AutoCAD with a high level of accuracy
• Prepare presentation decks focused on materials, finishes, and technical specifications
• Produce 3D views and technical visuals using 3ds Max and/or Revit (Enscape)
• Coordinate technical information with consultants and contractors
• Assist in site coordination and respond to technical queries during construction

Requirements

• Minimum Diploma in Interior Design or related studies
• Minimum 3 years of experience with an architecture or interior design consultancy firm
• Strong experience in interior detailing and tender documentation
• Detail-oriented with a strong understanding of buildability and technical standards
• Highly proficient inRevit, AutoCAD and 3ds Max

Key Responsibilities

1.  Contracts Administration

Supporting the Team Lead across the commercial and contractual lifecycle of projects:

–     Assist in the preparation of fee proposals, quotations, and manhours estimations using established firm templates

–     Review, vet, and manage consultancy agreements, subconsultant contracts, and client-issued contracts — flagging discrepancies and coordinating amendments with the client

–     Coordinate RFP and tender submissions: compile company registration documents, professional certificates, CVs, portfolios, and compliance documents to deadline

–     Draft formal project correspondence, letters of appointment, and scope-to-team documents upon contract execution

–     Maintain the client database and pipeline tracker; monitor lead status and follow up on outstanding proposals under the Team Lead’s direction

–     Liaise in Mandarin (written and spoken) with Chinese-speaking clients, partners, and consultants on proposals, contract matters, and general project correspondence

–     Support the Team Lead in preparing pre-meeting packs for Directors ahead of client trips, including project briefs, fee summaries, and portfolio materials

–     Manage the rendering budget per project: coordinate Director approval with the Design team, and liaise with the Accounts team for payment

–     Coordinate with the IT Administrator to assign project codes and set up project timesheets upon contract execution

2.  Marketing & Communications

Taking ownership of the firm’s external-facing brand activity across digital and print channels:

–     Develop and manage a quarterly marketing calendar covering social media, award submissions, PR opportunities, portfolio updates, and industry events

–     Plan, create and schedule content for Instagram and LinkedIn: project showcases, behind-the-scenes posts, award announcements, and thought leadership content — maintaining a consistent brand voice and visual identity

–     Manage and coordinate website updates with the external web designer: brief the vendor on content changes, review outputs, and ensure new projects and information are reflected promptly

–     Maintain and update the digital and print project portfolio: ensure all project pages are formatted to the current layout, photographs are high-resolution, and content is current

–     Manage the award submissions pipeline: track deadlines across key industry awards (AHEAD, Hotel & Property Awards, and others), coordinate submission content with Design Team Leaders, and prepare final packages for Director approval

–     Respond to and coordinate media and PR requests: liaise with editors and publications, coordinate feature content with Directors, and file all published press coverage on the shared drive

–     Coordinate project photography upon completion: liaise with photographers, brief on key shots, and ensure all images are archived correctly

–     Manage e-publication distributions via Mailchimp or equivalent: propose content, design, obtain Director approval, and dispatch

3.  Client & Stakeholder Engagement

–     Serve as a professional first point of contact for new business enquiries: respond promptly, gather brief information, and route to the Team Lead and Directors

–     Build and maintain productive working relationships with clients, consultants, and partners, particularly across China and the broader Asia-Pacific region

–     Prepare presentation materials, proposal packs, and background research ahead of client meetings and pitches

–     Attend client calls and meetings as required; prepare and circulate accurate minutes and follow-up action items

4.  General Admin & Operations Support

As part of a lean admin team, you will contribute to the broader operational rhythm where needed:

–     Monitor project timesheets on a monthly basis to track manhours utilised against each project’s allocated manhours budget; flag to the Team Lead where projects are at risk of overrun

–     Coordinate with the Accounts team on billing instructions tied to contract milestones

–     Maintain organised filing of all contracts, correspondence, and marketing materials on the shared server

–     Support ad-hoc administrative requests from the Team Lead and Directors as they arise