About the Role
Are you passionate about people, precision, and organization?
We’re looking for an HR & Administrative Executive who takes pride in getting the details right — especially when it comes to payroll — and enjoys being part of a dynamic, close-knit team.
In this role, you’ll oversee end-to-end payroll management, support a broad range of hands-on HR operations, and handle key administrative duties that keep the office running smoothly. It’s a great fit for someone who enjoys variety, thrives in an SME environment, and wants to make a real impact every day.
Recruitment & Onboarding
·        Coordinate recruitment activities (job postings, resume screening, interview scheduling)
·        Prepare offer letters, employment contracts, and onboarding documents
·        Conduct employee orientation and onboarding arrangements
Employee Records & HR Administration
·        Maintain accurate employee records (personal files, contracts, leave, attendance)
·        Update HR databases and ensure compliance with company policies
·        Prepare HR letters (confirmation, promotion, warning, termination, resignation acceptance)
Payroll & Benefits Administration
·        Assist in monthly payroll processing (attendance, overtime, commissions, allowances)
·        Assist in monthly payroll computation
·        Administer employee benefits (leave, claims, insurance, CPF)
·        Handle payroll queries and ensure timely salary disbursement
Performance & Disciplinary Support
·        Assist in probation reviews and performance appraisal administration
·        Prepare documentation for disciplinary actions and performance management
·        Support HR investigations and follow-up actions when required
Compliance & MOM Matters (Singapore)
·        Ensure compliance with MOM regulations and Employment Act
·        Handle work pass matters
·        Prepare MOM submissions, appeals, and documentation when required
2. Administrative Functions
Office Administration
·        Manage office supplies, inventory, and vendor coordination
·        Oversee office facilities, maintenance, and cleanliness
·        Handle incoming calls, emails, and general correspondence
·        Documentation & Reporting
·        Prepare administrative reports and HR summaries
·        Maintain filing systems (physical and digital)
·        Support audits and internal documentation requirements
Management & Operational Support
·        Provide administrative support to management and department heads
·        Coordinate meetings, schedules, and internal communications
·        Assist in company announcements and staff communications
3. Additional Responsibilities
·        Support company events, staff engagement activities, and training coordination
·        Handle ad-hoc tasks assigned by management
·        Uphold confidentiality and professionalism in all HR and administrative matters
What We’re Looking For
Diploma or higher qualification in Human Resource Management, Business Administration, or a related field.
2–4 years of HR and payroll experience, ideally in an SME or fast-paced setup.
Sound knowledge of local employment laws and statutory compliance.
Proficient in MS Excel and familiar with Info-Tech payroll system.
Meticulous, organized, and able to manage multiple priorities efficiently.
Trustworthy, discreet, and able to handle confidential information with care.