Total 9 Senior Executive support advisor job vacancies in Purchasing / Procurement / Inventory category in The Philippines

Position Summary

We are seeking a proactive and detail-oriented Procurement & Sales Support Executive to manage global sourcing,supplier relationships, procurement activities, and export customer coordination for our food and pet food business. The successful candidate will ensure the timely and cost-effective procurement of products while supporting export sales operations and maintaining strong relationships with local & overseas customers and distributors.

Key Responsibilities

Procurement & Supplier Management

• Source and procure food products, pet food products from local and international suppliers.
• Identify, evaluate, and develop new suppliers to ensure supply continuity and competitive pricing.
• Negotiate pricing, payment terms, contracts, and delivery schedules.
• Monitor supplier performance, quality standards, and delivery reliability.
• Resolve procurement, quality, and supply-related issues with suppliers.

Logistics & Supply Chain Coordination

• Coordinate with suppliers, freight forwarders, shipping agents, and customs brokers to ensure smooth import and export operations.
• Manage purchase orders, shipment schedules, and inventory replenishment.
• Monitor lead times and maintain adequate stock levels to support production and customer demand.
• Ensure timely delivery of goods while optimizing freight and logistics costs.

Food Safety & Regulatory Compliance

• Ensure all purchased products and materials comply with food safety, quality, and pet food regulatory requirements.
• Maintain supplier certifications, product specifications, and compliance documentation.
• Support audits and supplier qualification processes.
• Ensure compliance with applicable international trade regulations and import/export requirements.

Export Sales Coordination & Customer Support

• Coordinate export orders and shipment schedules with overseas distributors, importers, and customers.
• Follow up on customer forecasts, purchase plans, and inventory requirements.
• Respond to customer inquiries regarding product availability, pricing, lead times, and shipment status.
• Support business development activities by maintaining strong relationships with international customers.
• Assist in resolving customer complaints and supply-related issues.
• Gather customer feedback and market intelligence to support business growth.

Reporting & Cost Management

• Monitor procurement spending and identify cost-saving opportunities.
• Analyze supplier and customer performance metrics.
• Prepare procurement, inventory, and sales coordination reports.
• Track market trends affecting ingredient costs, supply availability, and customer demand.

Qualifications & Requirements

Education

• Diploma in Supply Chain Management, Procurement, Business Administration, Food Science, Logistics, International Trade, or a related field.

Experience

• Minimum 2 years of experience in procurement, sourcing, supply chain, export sales coordination, or related functions.
• Experience in the food, pet food, FMCG, ingredients, manufacturing, or trading industry is preferred.
• Familiarity with international sourcing and export operations is an advantage.

Skills & Competencies

• Strong negotiation and supplier management skills.
• Excellent communication and relationship-building abilities.
• Good understanding of procurement processes, logistics, and international trade.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency in Microsoft Office and SAP system
• Ability to work effectively with cross-functional teams and international stakeholders.

Job Description:

• Coordinate planning activities by sharing demand projections and updates with vendors to support production timelines
• Follow up with suppliers on order status and address any delays or supply gaps
• Oversee and close out operational issues such as product quality concerns, return processes, and documentation discrepancies
• Ensure information within systems is kept accurate and aligned with internal guidelines
• Track stock levels and support efforts to maintain a balanced inventory position

Requirements:

• Degree or equivalent qualification in Supply Chain, Logistics, Business, or equivalent
• 3 years of relevant experience in procurement or materials coordination, ideally within a production environment
• Exposure to manufacturing operations
• Comfortable using MS Office tools, especially Excel
• Familiarity with ERP systems

All qualified applicants, please send in your resume to:

medicalhealth@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | Company Reg. No.199601303W | EA License Number: 99C4599

We are looking for highly independent and hands-on individuals to join our operations team as Purchasing and Customer Support Executive. You will be responsible for following:

Job Description:

· Permanent fulltime position, 5 days week.

· Reporting to immediate supervisor in Operations.

Job Roles and Responsibilities:

· Handling of direct or indirect purchases for the company.

· Coordinate and provide operational support to various teams.

· Assisting in tendering requirements, quotation requests and issuance of Purchase orders.

· Sourcing of products and services from suppliers.

· Monitoring deliveries and warranty coverage with the customers and suppliers.

· Maintain an accurate warranty record of purchases.

· Handling of material RMA to vendors and their subsequent return.

· Coordinate with the shipping, finance, and project teams to facilitate project and purchasing activities.

· Adherence to standard operating procedures (SOP), processes and guidelines.

· Other duties as assigned by the supervisor.

Secondary duties:

· Serve as a secondary point of contact with the customer on all issues relating to the account being assigned.

· Respond to customer queries in a timely and accurate way via email, phone etc.

· Follow up with customers to ensure their issues are resolved.

· Support the customer in escalating issues and discrepancies resolutions.

· Extending opportunities to principles on a routine basis.

Job skills and requirements:

· Qualification: Min. ITE and above preferably in Logistics, Supply Chain or related field.

· Effective communication skills in English (written and spoken) will be preferred.

· Good interpersonal, negotiation and coordination skills.

· Resourceful, meticulous and organized.

· Effective time management skills.

· Able to work independently, multi-task and work cohesively as a team.

· Proficient in MS Office applications.

· Familiar with the usage of ERP tools.

· Min. 2 years of relevant working experience preferred.

Store Operations Support Executive（门店运营支持专员）

Location / 工作地点：Marina Bay Sands (MBS)

Employment Type / 工作性质： Full-time 全职

Responsibilities / 工作职责

• Perform store safety checks and maintaina safe, orderly environment
负责门店安全巡查，维护正常营业秩序
• Assist with fire safety inspections by coordinating with mall management to maintaincompliance协助消防检查并对接商场管理方
• Maintain store cleanliness and overall presentation维护门店整洁及形象
• Support warehouse, inventory, and stock handling协助仓库、库存及货品管理
• Assist with receiving, unloading goods协助收货、卸货
• Perform other duties assigned by Store Manager完成店长安排的其他工作

Requirements / 任职要求

• Minimum O-Level education or equivalent O水准或同等学历及以上
• Able to communicate in Mandarin能使用中文沟通
• Responsible, proactive, and a team player工作认真负责，积极主动，具团队精神
• Physically fit and hands-on with operational tasks能适应体力工作，动手能力强
• At least 1 year of relevant experience in warehouse, administrative, retail,logistics, or security work具备一年以上仓储、行政、零售、物流或安保相关经验

Benefits / 福利待遇

• Competitive salary package 薪资面议（具竞争力）
• AWS年终花红
• Group insurance 团体保险
• Allowances 津贴

Responsibilities:

• Manage end-to-end PR-to-PO process using ERP systems (SAP)
• Ensure timely and accurate procurement transactions and documentation
• Support RFQ/RFP processes, including issuing documents and maintaining records
• Evaluate supplier quotations and prepare comparison and evaluation reports
• Assist in supplier sourcing, selection, and onboarding/offboarding activities
• Maintain vendor records, certifications, and compliance documentation
• Track certification renewals and ensure audit-ready documentation
• Perform checks on procurement and supplier audit records
• Generate procurement and vendor tracking reports
• Liaise with stakeholders and resolve procurement issues
• Support ad hoc procurement and supply chain tasks

Requirements:

• 2–5 years’ experience in procurement or supply chain operations
• Background in engineering, manufacturing, oil & gas, or industrial sectors preferred
• Proficient in ERP systems (e.g., SAP, Jaggaer, Ariba)
• Familiar with PR-to-PO processes, RFQ/RFP, and vendor management
• Skilled in Microsoft Office (Excel, Word, PowerPoint)
• Strong analytical, organisational, and documentation skills
• Detail-oriented with good communication abilities
• Able to work independently in a fast-paced environment
  
  All qualified applicants, please send in your resume to:
  medicalhealth@recruitexpress.com.sg
  Tricia Celestine Goh (R1981653)
  Recruit Express Pte Ltd | Company Reg. No.199601303W | EA License Number: 99C4599

About the Role

The Purchasing / Planning Support Executive is responsible for supporting procurement and material planning operations to ensure smooth and reliable supply chain execution.

In this role, you will work closely with suppliers, warehouse, logistics, and internal teams to ensure materials are available at the right time to support production and business needs. This position reports to the Buyer / Supply Chain Manager and will help shape operational efficiency and scalability .


What You’ll Do

•  Support procurement activities including requesting quotations and issuing purchase orders
  
• Track and follow up on supplier deliveries to ensure timely material availability
  
• Collaborate cross-functionally with warehouse, logistics, production, and sales teams
  
• Assist in material planning by monitoring work orders and coordinating material flow
  
• Maintain accurate inventory records through stock checks and reconciliation
  
• Track purchase orders and shipments, ensuring alignment with delivery schedules
  
• Maintain procurement and supplier data within ERP systems
  
• Prepare reports and ensure compliance with procurement processes and documentation standards
  

What Success Looks Like

• Timely availability of materials to support uninterrupted production
  
• Accurate and well-maintained inventory and procurement records
  
• Reliable supplier coordination and on-time delivery performance
  
• Strong collaboration across supply chain, warehouse, and production teams
  
• Improved operational efficiency and data accuracy in procurement processes
  

Who You Are

3–5 years of experience in purchasing, planning, or supply chain operations

Proven experience in procurement coordination and inventory management

Strong understanding of supply chain and material planning processes

Ability to work cross-functionally with both technical and non-technical teams

Excellent communication, problem-solving, and organizational skills

High attention to detail with a proactive and responsible mindset

Comfortable working in a fast-paced, high-growth environment

About Doodle Labs

Doodle Labs is a fast-growing technology company building high-performance wireless communications for the drone and unmanned systems ecosystem. Our technology enables reliable, high-bandwidth connectivity across airborne and mobile robotic platforms operating in complex environments.

We partner directly with leading drone OEMs, robotics companies, and defense organizations to deliver advanced networking solutions that power the next generation of autonomous systems. Our mission is to make connectivity for autonomous machines as reliable and ubiquitous as the internet itself.

About the Role

The Purchasing / Planning Support Executive is responsible for supporting procurement and material planning operations to ensure smooth and reliable supply chain execution.

In this role, you will work closely with suppliers, warehouse, logistics, and internal teams to ensure materials are available at the right time to support production and business needs. This position reports to the Buyer / Supply Chain Manager and will help shape operational efficiency and scalability as Doodle Labs continues to grow.

This is an opportunity to build and strengthen supply chain operations within a high-growth company at the forefront of wireless networking and autonomous systems.

What You’ll Do

• Support procurement activities including requesting quotations and issuing purchase orders
• Track and follow up on supplier deliveries to ensure timely material availability
• Collaborate cross-functionally with warehouse, logistics, production, and sales teams
• Assist in material planning by monitoring work orders and coordinating material flow
• Maintain accurate inventory records through stock checks and reconciliation
• Track purchase orders and shipments, ensuring alignment with delivery schedules
• Maintain procurement and supplier data within ERP systems
• Prepare reports and ensure compliance with procurement processes and documentation standards

What Success Looks Like

• Timely availability of materials to support uninterrupted production      
• Accurate and well-maintained inventory and procurement records
• Reliable supplier coordination and on-time delivery performance
• Strong collaboration across supply chain, warehouse, and production teams
• Improved operational efficiency and data accuracy in procurement processes

Who You Are

• 3–5 years of experience in purchasing, planning, or supply chain operations
• Proven experience in procurement coordination and inventory management
• Strong understanding of supply chain and material planning processes
• Ability to work cross-functionally with both technical and non-technical teams
• Excellent communication, problem-solving, and organizational skills
• High attention to detail with a proactive and responsible mindset
• Comfortable working in a fast-paced, high-growth environment

Preferred Qualifications (Optional)

• Experience working with ERP systems such as NetSuite, SAP, or Oracle
• Strong Microsoft Excel skills for reporting and analysis
• Experience in hardware, electronics, or manufacturing environments
• Exposure to global supply chain operations

Why Join Doodle Labs

• Work on cutting-edge technology powering the future of autonomous systems
• Collaborate with engineers and innovators building industry-leading connectivity solutions
• Make a meaningful impact in a fast-growing company shaping next-generation robotics and wireless networking

Compensation & Benefits

Doodle Labs offers competitive compensation and a comprehensive benefits package designed to support our team members.

Benefits may include medical, dental, and vision coverage, retirement plans, paid time off, and gym benefits.

Travel Expectations (If Applicable)

This role may require occasional travel for visits or operational coordination as needed.

We are looking for highly independent and hands-on individuals to join our operations team as Purchasing and Customer Support Executive. You will be responsible for following:

Job Description:

· Permanent fulltime position, 5 days week.

· Reporting to immediate supervisor in Operations.

Job Roles and Responsibilities:

· Handling of direct or indirect purchases for the company.

· Coordinate and provide operational support to various teams.

· Assisting in tendering requirements, quotation requests and issuance of Purchase orders.

· Sourcing of products and services from suppliers.

· Monitoring deliveries and warranty coverage with the customers and suppliers.

· Maintain an accurate warranty record of purchases.

· Handling of material RMA to vendors and their subsequent return.

· Coordinate with the shipping, finance, and project teams to facilitate project and purchasing activities.

· Adherence to standard operating procedures (SOP), processes and guidelines.

· Other duties as assigned by the supervisor.

Secondary duties:

· Serve as a secondary point of contact with the customer on all issues relating to the account being assigned.

· Respond to customer queries in a timely and accurate way via email, phone etc.

· Follow up with customers to ensure their issues are resolved.

· Support the customer in escalating issues and discrepancies resolutions.

· Extending opportunities to principles on a routine basis.

Job skills and requirements:

· Qualification: Min. ITE and above preferably in Logistics, Supply Chain or related field.

· Effective communication skills in English (written and spoken) will be preferred.

· Good interpersonal, negotiation and coordination skills.

· Resourceful, meticulous and organized.

· Effective time management skills.

· Able to work independently, multi-task and work cohesively as a team.

· Proficient in MS Office applications.

· Familiar with the usage of ERP tools.

· Min. 2 years of relevant working experience preferred.

We are seeking a meticulous and resourceful Procurement and Administrative Executive to join our team. The successful candidate will be responsible for managing procurement activities, assisting in payroll calculation, and providing comprehensive administrative support to ensure efficient day-to-day operations.

Key Responsibilities:

• Procurement Source, evaluate, and negotiate with suppliers to secure competitive pricing, quality, and timely delivery of goods and services. Prepare purchase orders, track order fulfilment, and maintain proper documentation of procurement activities. Liaise with vendors and internal stakeholders to resolve delivery or quality issues promptly.
• Payroll Support Assist in preparing and verifying monthly payroll to ensure accuracy and compliance with statutory requirements. Maintain up-to-date attendance and claims records.
• Administrative Support Manage general office administration, including filing, documentation, and correspondence. Assist in the preparation of reports, letters, and other business documents. Support management and project teams with ad hoc administrative tasks as required.

Requirements:

• Minimum 1–2 years of relevant working experience in procurement, administration, or payroll functions. Fresh graduates with strong learning aptitude may also be considered.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint);
• Strong negotiation, communication, and organisational skills.
• High level of integrity, attention to detail, and ability to work independently.