Total 6 Junior Executive site clerk job vacancies in Purchasing / Procurement / Inventory category in The Philippines

Job Description

1. Handle data entry, verification, and filing of warehouse inbound and outbound documents for raw materials and finished goods.
2. Maintain and update inventory records in ERP/WMS systems accurately and timely.
3. Assist in daily, monthly, and annual stock counts, investigate discrepancies, and prepare inventory reports.
4. Manage warehouse documentation including receiving notes, delivery orders, material requisitions, return forms, and transfer records.
5. Prepare inventory reports, stock movement reports, and slow-moving inventory reports.
6. Coordinate with warehouse, purchasing, production, and finance departments for stock reconciliation and data verification.
7. Monitor abnormal inventory situations such as negative stock, shortages, overstock, and slow-moving items.
8. Maintain proper filing and documentation in compliance with company procedures.
9. Perform other clerical and inventory-related tasks assigned by the supervisor.

Perks & Benefits

• Personal development opportunities
• Free meals
• Free parking area
• Free hostel (have requirment)

Job Description

1. Handle data entry, verification, and filing of warehouse inbound and outbound documents for raw materials and finished goods.
2. Maintain and update inventory records in ERP/WMS systems accurately and timely.
3. Assist in daily, monthly, and annual stock counts, investigate discrepancies, and prepare inventory reports.
4. Manage warehouse documentation including receiving notes, delivery orders, material requisitions, return forms, and transfer records.
5. Prepare inventory reports, stock movement reports, and slow-moving inventory reports.
6. Coordinate with warehouse, purchasing, production, and finance departments for stock reconciliation and data verification.
7. Monitor abnormal inventory situations such as negative stock, shortages, overstock, and slow-moving items.
8. Maintain proper filing and documentation in compliance with company procedures.
9. Perform other clerical and inventory-related tasks assigned by the supervisor.

Perks & Benefits

• Personal development opportunities
• Free meals
• Free parking area
• Free hostel (have requirment)

1. 負責原料和成品倉庫入庫和出庫單據的資料輸入、核實和歸檔。
2. 準確及時地在ERP/WMS系統中維護和更新庫存記錄。
3. 協助進行每日、每月和每年的庫存盤點，調查差異，並編制庫存報告。
4. 管理倉庫文件，包括收貨單、出貨單、物料申請單、退貨單和調撥記錄。
5. 編制庫存報告、庫存變動報告和滯銷庫存報告。
6. 與倉庫、採購、生產和財務部門協調，進行庫存核對和資料驗證。
7. 監控異常庫存狀況，例如負庫存、缺貨、庫存過剩和滯銷商品。
8. 依公司規定，妥善保管文件和資料。
9. 執行主管指派的其他文書和庫存相關任務。

福利待遇

• 個人發展機會
• 免費餐
• 免費停車區
• 免費旅舍（有條件限制）

Vendor & Supplier Management

• Conduct due diligence and research on existing and potential vendors, suppliers, and contractors.
• Evaluate and compare quotations and offers to secure the most competitive pricing and terms.
• Build and maintain strong relationships with suppliers to ensure efficient and cost-effective sourcing solutions.

Procurement & Cost Control

• Manage the procurement process from requisition to payment, ensuring orders meet project specifications and deadlines.
• Negotiated contracts, policies and purchase orders with vendors to obtain favorable terms, including pricing, payment schedules and delivery timelines.
• Track stock levels, purchasing patterns, and construction materials to identify opportunities for cost savings and process improvements.

Logistics & Delivery

• Arrange transportation and logistics to ensure timely and efficient delivery of construction materials to project sites.
• Monitor and coordinate delivery schedules to minimize delays and disruptions to project timelines.

Documentation & Reporting

• Prepare and maintain accurate records of purchase orders, invoices, and payment processes.
• Track purchased products and services, ensuring all transactions are documented and reconciled.
• Generate and present detailed purchasing reports with actionable recommendations to management.

Operational Efficiency

• Collaborate with project managers and site supervisors to understand material requirements.
• Ensure all procurement activities align with company policies and project budgets.

Requirements:

• Strong organizational skills and must be a computer literature person, Good in Microsoft Word, Excel and Power Point
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• A keen eye for detail and a commitment to maintaining accurate records.
• Preferably Chinese speaking candidates

Perks & Benefits

• Open culture
• Personal development opportunities

職位要求：

• 必須熟練使用微軟Excel和Word。
• 樂於學習和努力工作會得到回報。
• 注重細節，一絲不苟。
• 熟悉 Autocount 系統者優先考慮。
• 英語和馬來語是必備的，國語是加分項。

工作範圍

• 準確更新庫存系統中的收貨資訊。核對已確認的出貨單與採購訂單，並產生收貨單提交給財務部門。
• 每週列印客戶發票並準備郵寄。
• 準確維護庫存系統，包括上次的買賣價格、產品圖片、描述和數量。
• 準確創建新的股票代碼和描述。
• 立即調查並修正實體庫存與系統庫存之間的任何差異。
• 上級指派的其他庫存相關工作。

福利待遇

• 績效獎金
• 津貼（旅費津貼等）
• 距離輕軌站 10 分鐘路程
• 醫療保險
• 個人休假
• 個人發展機會

Job Requirements:

• Must be familiar using Microsoft Excel and Word.
• Willingness to learn and work hard is rewarded.
• Detail oriented and meticulous.
• Added advantage with knowledge of Autocount
• English and Bahasa is essential. Mandarin is a plus.

Job Scope

• Update stock system accurately for goods received. Check acknowledged delivery orders to purchase orders and generate goods received notes to be passed to accounts department.
• Print customer invoices and preapre for mailing every week.
• Maintain stock system accurately with last buy and selling price, product photos, description and quantity.
• Create new stock code and description accurately.
• Immediately investigate and rectify any discrepancies between physical stock and system stock.
• Other inventory related work assigned by superior.

Perks & Benefits

• Performance bonus
• Allowance (travel allowance etc.)
• 10 mins from LRT
• Medical insurance
• Personal leave
• Personal development opportunities