Total 1 job vacancies by Vitol

We are looking for a corporate secretarial professional with strong secretarial skills. The role is mainly responsible for the corporate governance of Vitol Group entities established in Singapore and the Asia Pacific region.

Job responsibilities:

• Organise board meetings including scheduling dates and logistics
• Prepare board and committee packs in accordance with agreed timelines, including the drafting of agendas and any other documentation required for board and/or committee meetings
• Full spectrum of corporate secretarial duties including company incorporations, preparation of directors’/shareholders’ resolutions, ensuring good corporate governance, compliance with relevant statutory and regulatory requirements, etc.
• Maintaining the corporate database and filing of corporate records, including but not limited to board resolutions, shareholder resolutions, board changes, annual reports, past and present directors and officers, etc.
• Preparing KYC packs in response to counterparty due diligence
• Assisting with the drafting and execution of various commercial and intercompany documents
• Contacting notaries and embassies to arrange for notarisation/legalisation of documents
• Providing administrative support for documents and activities related to corporate restructurings, such as mergers, formations and dissolutions
• Working with other members of the global corporate and legal teams on special projects and initiatives
• Reporting to the Head of Corporate Governance based in Geneva, Switzerland and also the Regional Controller based in Singapore

Qualifications:

• Minimum 4–6 years of relevant experience working in a law firm or in-house legal/corporate secretarial department with experience in company law and familiarity with handling ACRA matters
• The Chartered Governance Institute (formerly ICSA) qualification is preferred
• Capable of prioritising and managing own workload
• Able to work collaboratively as part of a team
• Well organised with an eye for detail
• Excellent written and oral communication skills
• Excellent command of English is a must
• Able to liaise with people across all levels of seniority