Total 88 Junior Executive pr assistant job vacancies in Business Management / Project / Planning category in The Philippines

Job title- Project Assistant

Role and responsibilities:

• Reports to the Senior Technical Services Manager
• Support organization operations on CAPA projects / engineering change modification execution to meet users’ requirement.
• Collaborate with cross functional departments on CAPEX projects or change modification (SMR/RPC) implementation.
• Help the Project Engineer with the management of contractors / external service providers to meet project delivery.
• Support execution of IQ & OQ phases of new projects and proper hand over of completed project’s documents and drawings.
• Provide support in submission and obtaining the approval of required local permits /license for new engineering project / modification installation.
• Any other tasks as assigned by the Manager

Roles & Responsibilities

The PMO Project Assistant will serve as a key execution support role within the Project Management Office, helping to ensure that milestones are tracked, communications flow seamlessly, and project documentation remains accurate and current.

This role is ideal for a detail-oriented professional who thrives in a cross-functional, fast-paced environment and can bridge communication across internal teams, vendors, and customers — including across different time zones and languages.

Key Responsibilities

1. Cross-Workstream Coordination

•      Coordinate day-to-day activities across multiple project workstreams including engineering, operations, and external vendors

•      Facilitate alignment and ensure action items are clearly assigned, tracked, and followed up on

2. Milestone & Risk Tracking

•      Maintain and update project trackers, timelines, and milestone dashboards on a regular basis

•      Monitor project risks, issues, and dependencies, flag deviations from plan to the Project Manager

•      Prepare weekly status summaries and progress reports for internal and external stakeholders

3. Documentation & Reporting

•      Prepare and maintain project documentation including project charters, meeting minutes, status reports, and action logs

•      Compile and format reports for management reviews, client updates, and vendor communications

4. Meeting Coordination & Follow-Ups

•      Schedule and organize project meetings, including preparation of agendas and pre-read materials

•      Record meeting minutes and distribute clearly documented action items with owners and deadlines

•      Follow up on outstanding action items to ensure timely resolution

•      Coordinate across time zones to accommodate distributed team schedules

Requirements

•      1+ year of experience in project coordination, PMO support, or a related administrative/operations role

•      Experience working in a technology, engineering, or services company is preferred

•      Bachelor's degree in Business Administration, Engineering, Communications, or a related field

Skills & Competencies

•      Strong organizational skills with meticulous attention to detail

•      Proficiency in project management tools such as Jira, Asana, or MS Project

•      Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

•    Proficient in English and Mandarin （written and spoken） to liaise with Mandarin-speaking clients and stakeholders

•      Ability to manage multiple tasks

•      Proactive and self-motivated with a strong sense of ownership and accountability

•      Comfortable working in a fast-paced

Project Managment Assistant (Part-Time)

About the Role

We are seeking a proactive and detail-oriented Project Management Assistant to support the delivery of training, consultancy, and AI-related projects. This role involves engaging with clients, understanding business needs, coordinating project activities, and supporting programme execution.

The ideal candidate is a strong communicator who enjoys working with people, can understand client requirements, and is able to translate discussions into clear documentation and presentations.

Key Responsibilities

• Engage with clients and stakeholders to understand their business needs and requirements.
• Assist in gathering information through meetings and discussions.
• Prepare meeting notes, project documentation, and follow-up action items.
• Create and maintain PowerPoint presentations, Excel spreadsheets, and project trackers.
• Coordinate project schedules, meetings, and programme activities.
• Support training, workshops, and consultancy engagements.
• Perform administrative and operational duties related to programme execution.

Requirements

• Strong interpersonal and communication skills.
• Good listening skills with the ability to understand client requirements.
• Professional and confident in speaking.
• Strong written communication and documentation abilities.
• Organized, detail-oriented, and able to manage multiple tasks.
• Positive attitude and willingness to learn.
• Proficient in Microsoft PowerPoint and Excel.
• Comfortable preparing reports, presentations, and meeting summaries.
• Familiarity with AI / technology is an advantage but not required.

Preferred Candidates

• Polytechnic or University students from Business, IT, AI, Data Analytics, Engineering, or related disciplines.
• Individuals interested in consulting, project management, business analysis, or AI transformation projects.

Working Arrangement

• Part-time / Flexible hours
• Hourly Rate: SGD $18–25 per hour (depending on experience)

What You Will Gain

• Exposure to real-world business consulting and AI transformation projects.
• Experience engaging with business owners and industry professionals.
• Hands-on experience in project coordination and stakeholder management.
• Opportunity to develop consulting, business analysis, and communication skills.

RESPONSIBILITIES

• Provide administrative support to the Project Manager and site team to ensure project operational efficiency
• Administer daily incoming and outgoing correspondences, maintain accurate and updated electronic and paper filing systems for quick retrieval
• Schedule appointments, manage calendars and site visits for coordination of team activities
• Upkeep of project documentation including drawings, reports and contracts to ensure accuracy
• Distribute documents, track and assist to prepare submissions, approvals, and project reports to monitor project progress
• Manage attendance records to support workforce tracking
• Maintenance of site office supplies
• Assist in other duties that are assigned from time to time

REQUIREMENTS

• Minimum Diploma or equivalent
• GCE N/O/A-Levels applicants with relevant experience are welcomed to apply
• Preferably to have at least 2 - 3 years working experience in the Construction industry
• Knowledge on Aconex construction software or other document control software is an added advantage
• Proficient in MS Office (PowerPoint, Excel, Words)
• Must be able to communicate with PRC / Chinese workers
• Able to work independently with minimal supervision
• Positive working attitude with good interpersonal skills
• Good written and verbal communication
• Working location - Tuas Avenue
• 5.5-day work week (Alternate Saturdays)

BENEFITS

• AWS & Variable Bonus (based on company & individual performance)
• Annual leave entitlement of 14 days, up to maximum of 21 days
• Medical insurance

Company Overview

CHUAN LIM CONSTRUCTION PTE LTD is a construction company focused on delivering quality projects through effective site management and administrative support.

Job Summary

We are seeking a proactive and organized Project Admin Assistant to support the Project Manager and project team in managing daily administrative and documentation activities at the construction site. The successful candidate will be responsible for maintaining project records, coordinating communications, preparing reports, and ensuring proper document control to facilitate smooth project operations.

Responsibilities

Administrative Support

• Provide administrative assistance to the Project Manager and site management team to ensure efficient project operations
• Manage daily correspondence, organize filing systems, and maintain document organization for easy retrieval
• Prepare meeting agendas, record minutes, and track follow-up action items to support project progress
• Schedule meetings, appointments, and site visits to coordinate team activities and stakeholder engagement
• Handle incoming and outgoing project-related communications to maintain clear information flow

Document Control

• Maintain and update project documentation including drawings, reports, contracts, and correspondence to ensure accuracy
• Implement proper filing and version control to prevent document discrepancies
• Distribute updated documents promptly to relevant stakeholders to support informed decision-making
• Track submissions, approvals, and project records to monitor project compliance and progress

Site Administration

• Manage attendance records and manpower reports to support workforce tracking and reporting
• Assist in onboarding site personnel and maintain personnel records to ensure accurate staffing information
• Support procurement and material request documentation to facilitate timely resource availability
• Maintain site office supplies and administrative resources to ensure smooth site operations

Compliance & Record Keeping

• Ensure project records are accurate, complete, and up to date to support audit readiness
• Provide required documentation during audits and inspections to demonstrate compliance
• Maintain confidentiality of project and company information to protect sensitive data

Responsibilities:

1)      Prepare & submission for product catalogue/technical data, shop drawing, method of statements and O&M to client.

2)      To assist with any other tasks as assigned by the management.

3)      Provide simple daily reports of work status and reported to management.

4)      Responsible for all site matters and all documentation for sites assign.

5)      Ensure site work on schedule and according to the scope of contract.

6)      To resolve conflicts and attend site meeting.

7)      Participate in all testing & commissioning with sub-contractors/main – contractor & consultant.

8)      Conduct training to client before project handing over.

Requirements:

1)      Min diploma in Mechanical Engineering

2)      Working Experience in Construction line at least 1-2 years.

3)      Knowledge in ACMV advantage (Air-Conditioning, Refrigeration, Ventilation Works)

4)      5.5 working day per week

(Mon – Fri 8.00am – 5.00pm)

(Sat 8.00am – 12.00pm)

All Curriculum Vitae will be treated with the strict confidentiality.  

By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at  http://rmabpo.com/policy 

If you are keen to know more about this role, please email ZHUXUAN at zhuxuan.xu@rmagroup.com.sg  and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.   

ZHUXUAN (EA Regn No: R26161486)    

RMA Consultants Pte Ltd (EA Licence No: 93C4403)   

Job Responsibilities:

• Perform a variety of administrative activities in support of Sales, Operations, Engineering, Finance, and Human Resources.
• Handle correspondence, material preparation, data entry, filing, scanning and copying, and submitting information.

Job Requirements:

• Diploma/Degree in any discipline
• Effective Communication skills
• Intermediate knowledge of MS Office suit
• Preparation of work orders indicating parts, specifications, and refurbishment processes
• Able to multi task efficiently.
• Able to work with minimal supervision.

Aaron Teo Yiau Bing

CEI Reg. No. R1103712

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

• Basic $3,000 - $4,500 + AWS + VB + Transport Allowance

• Excellent Welfare and Benefits + Career progression

• Working location: Yishun

• Working days: Monday - Friday

• Working hours: 8.45am - 5.30pm
  

  
  

Job Responsibilities:

• Responsible in handling, coordination, design, execution, testing and documentation of project / system.
• Ensure all assigned projects / task run smoothly, including planning, controlling, execution and communicating with other departments.
• Manages engineering activities to ensure the technical content of project deliverables from detailed design through to commissioning is properly approved and delivered within budget and schedule.
• Coordinates with internal Sales team and other cross-functional team to clear all technical queries and Customer requirements.
• In-charge of the UV printer in preparation and producing product / system nameplate.
• Manage and monitor project and production stock items.
• Perform creation of Part Number in SAP & “Issue for Production” for project.
• Conduct project closing in SAP after project completion (item returning in SAP (RFP) and updating of SAP Bill of Materials).
• Physical issuance of project components during the kick-start of assembly job.
• Provides engineering input into project decisions and resolution of technical queries.
• Initiate / support on the process improvement activities of the department.
• Other duties as assigned

Requirements:

• Minimum a Diploma in Mechanical Engineering or any Engineering / Technical Field.
• Training will be provided for those without / with lesser experience.
• Familiarity with hydraulics is an advantage.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background
  

We regret that only shortlisted candidates will be contacted

NG JYA YEE (R23119014)

EA Recruitment Pte Ltd

EA License No: 21C0492

JOB SUMMARY:

Founded in 1956, Williams-Sonoma, Inc. is the premier specialty retailer of home furnishings in the United States and Canada. Our brands are among the best known and respected in the industry, including Williams-Sonoma, Pottery Barn, Pottery Barn Kids, Pottery Barn Teen, and West Elm. We successfully market our brands through three major channels – retail stores, catalogs, and the internet. One of the key growth strategies for Williams-Sonoma Inc. is global expansion. This expansion will be done through company-owned & operated stores/DTC channels, and through strategic franchise partnerships.

This position coordinates all end-to-end purchase order management activities and communicates with cross functional teams for their assigned categories within a brand for our Global business.This position also supports reports generation and analysis as needed.

Position Summary

This role supports our retail operations byensuring timely and accurate order coordination for product assortments acrossstores and channels. You will play a key role in ensuring products areavailable to meet customer demand and seasonal launches.

Key Responsibilities

1. Order Management

• Coordinate purchase order submissions with global partners to support seasonal product launches within required timelines
• Ensure accuracy of order details, including quantities, costs, and delivery timelines aligned with retail calendars
• Track order status and follow up on global placement, acceptance, and shipment to ensure on-time product availability in stores and channels

2. Operational Support

• Maintain and update order data in systems to ensure accuracy and visibility
• Evaluate shipment progress and escalate delays or risks that may impact store availability

3. Cross-Functional Communication

• Liaise with Merchandising, Sourcing, and Logistics teams to support product flow into stores and retail channels
• Communicate updates to internal stakeholders and global partners
• Participate in cross-functional calls and discussions

4. Reporting & Analysis

• Prepare weekly and monthly reports for internal and external stakeholders
• Support analysis of shipment timing and order performance to optimize product availability and sales readiness

5. Continuous Improvement

• Support process improvement initiatives
• Contribute to team best practices and operational efficiency

Success Measures

• Timeliness and accuracy of order coordination
• Data accuracy and system updates
• Responsiveness to operational issues
• Quality and timeliness of reporting
• On-time product availability to support store operations and sales performance

Qualifications & Experience

• Diploma or Bachelor’s degree in Supply Chain, Business, or related field
• 1–3 years of relevant experience in retail, supply chain, order management, or customer service

Skills & Competencies

• Strong attention to detail and organizational skills
• Basic analytical and problem-solving skills
• Effective communication skills
• Ability to work in a fast-paced, team-oriented retail environment
• Proficiency in Excel and power platform

Tuas West (transport pick up at Jurong East and CCK)

8am to 5.15pm (Mon - Fri)

KEY ACCOUNTABILITIES

• Performs a variety of administrative activities in support of assigned department(s) such as Sales,

Operations, Engineering, Finance, Human Resources, etc., and/or geographic areas

• Duties may include some or all of the following: correspondence, material preparation, data entry. Filing

(hard copy and electronic), scanning and copying, submitting information and requests internally and to third parties

REQUIREMENTS

• Intermediate knowledge of MS Office suite

• Preparation of work orders indicating parts, specifications, and refurbishment processes

• Diploma/ Degree in relevant field with strong IT background

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Responsibilities

• Engage stakeholders and business units to gather, analyze, and document business requirements, processes, and pain points.
• Develop clear process workflows, use cases, user stories, user guides, and functional specifications.
• Conduct Proof of Concept (POC) initiatives using system to validate business solutions and processes.
• Facilitate collaboration between business and technical teams, ensuring requirements are clearly understood and effectively implemented.
• Support change management activities to drive successful adoption of new systems and processes.

Requirements

• Min Diploma/ Degree in IT or Business Management/ Analytics
• Min 1 to 3 years of relevant experience in Business Analysis
• Candidates without experience are welcome to apply as training will be provided

All qualified applicants, please send in your resume to:

triciagoh@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Job Description:

• System configuration for enabling the downloading of reports
• Manage their Salesforce system
• Management of onboarding and access review process
• System configuration for government systems to support company's workflows
• Creating and maintaining reports from system
• Other ad hoc duties assigned by supervisor

Requirements:

• Diploma or Degree in computer science, engineering or IT
• Experience in salesforce will be preferred but not mandatory
• Good organizational and record-keeping skills
• Attention to detail and accuracy in inventory management
• Ability to work independently and as part of a team

All qualified applicants, please send in your resume to:

medicalhealth@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | Company Reg. No.199601303W | EA License Number: 99C4599

Job Duties:

Your main details are to support the smooth operations of workshop maintenance by coordinating equipment servicing schedules and maintaining accurate maintenance records. This includes updating work order descriptions, tracking tyre and component replacement records, and ensuring timely receipting of delivery orders.

You will liaise with equipment users to ensure that equipment is sent in promptly for servicing and follow up on scheduled maintenance activities. In addition, you will monitor the expiry dates of lifting appliances and workshop equipment inspections to ensure compliance and include these requirements in work orders raised for payment.

You will also coordinate vehicle inspections with the Land Transport Authority (LTA), arrange Maintenance Inspections (MI) with the EQIMD team, and assist with other administrative duties related to workshop operations.

Requirements:

• NITEC or minimum 3 ‘O’ level credits
• Proficient in Microsoft Office applications including Excel and Word
• Good organizational and coordination skills
• Able to work at Tuas

Job Details:

• Location: Tanjong Pagar
• Working Hours: Mon-Fri 10am - 7pm
• Contract to Perm

Key Responsibilities

• Post-Investment Management: Tack and manage the progress of various investment projects, ensuring effective coordination and clear communication with relevant stakeholders
• Administrative & Private Office Support: Handle the Principal’s bank account matters, visa applications, travel arrangements, daily administrative support and Business Translation on the document
• Lifestyle & Asset Management: Support the management of lifestyle assets, including research, procurement, and inventory management
• Stakeholder Coordination: Act as the primary liaison between internal departments, external project teams, to ensure efficient and accurate information flow.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile https://sg.persolgo.com/job/apply/15978

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)

Looking for a low-stress, high-flexibility gig to balance with life? Arcmetric is a boutique management consultancy, and we need an organized Business Support Assistant to keep our backend running smoothly. No gatekeeping—we’ll train you on everything.

What You’ll Do

• Portal Management: Submit corporate and insurance claims via our online portals.
• Tech & Tools: Handle, merge, and organize digital documents using PDF tools.
• Data Entry: Keep our CRM updated and clean.
• Scheduling: Help coordinate calendars and internal meetings for the team.

The Vibe Check

• You know your way around PDF tools (splitting, merging, converting).
• You're comfortable navigating online portals to submit paperwork/claims.
• You're vibing with Microsoft Office (Excel, Word).
• Can commit to at least 12–16 hours a week (we are super flexible with your timetable).

The Perks

• Zero Micro-management: Work independently in a supportive environment.
• Resume Builder: Get real corporate/finance ops experience on your CV.
• Flexible Shifts: Plan your work around your life/studies.
• Compensation: $12 / hour